Insight Global
This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $40.00/hr - $50.00/hr
Job Summary:
The Executive Administrative Assistant will provide high-level administrative support to the Director of Supply Management, ensuring smooth operations across strategic sourcing, procurement, and contract management functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced utility environment.
Administrative Support:
Manage the Director’s calendar, schedule meetings, and coordinate travel arrangements.
Prepare reports, presentations, and correspondence related to supply chain operations.
Organize and maintain electronic and paper filing systems, including contract archives and vendor documentation.
Handle confidential information with discretion and professionalism. Coordinate logistics for internal and external meetings, including agendas, minutes, and follow-ups.
Operational Coordination:
Assist in tracking key performance indicators (KPIs) for supply management activities.
Support the onboarding of new vendors and consultants, including documentation and scheduling.
Maintain inventory of office supplies and ensure operational readiness of administrative equipment.
Liaise with IT and facilities teams to resolve technical or workspace issues.
Project & Process Support — Prepare materials for strategic sourcing reviews, RFPs, and contract negotiations.
Support the Director in implementing process improvements and compliance initiatives.
Conduct research and compile data to support decision-making and reporting.
This is a hybrid role needing to be on-site three days a week.
Desired Skills & Experience:
4+ years of executive administrative experience.
1+ year of experience supporting a Director, VP or C suite directly.
Pay $40hr - $50hr
#J-18808-Ljbffr
Base pay range $40.00/hr - $50.00/hr
Job Summary:
The Executive Administrative Assistant will provide high-level administrative support to the Director of Supply Management, ensuring smooth operations across strategic sourcing, procurement, and contract management functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced utility environment.
Administrative Support:
Manage the Director’s calendar, schedule meetings, and coordinate travel arrangements.
Prepare reports, presentations, and correspondence related to supply chain operations.
Organize and maintain electronic and paper filing systems, including contract archives and vendor documentation.
Handle confidential information with discretion and professionalism. Coordinate logistics for internal and external meetings, including agendas, minutes, and follow-ups.
Operational Coordination:
Assist in tracking key performance indicators (KPIs) for supply management activities.
Support the onboarding of new vendors and consultants, including documentation and scheduling.
Maintain inventory of office supplies and ensure operational readiness of administrative equipment.
Liaise with IT and facilities teams to resolve technical or workspace issues.
Project & Process Support — Prepare materials for strategic sourcing reviews, RFPs, and contract negotiations.
Support the Director in implementing process improvements and compliance initiatives.
Conduct research and compile data to support decision-making and reporting.
This is a hybrid role needing to be on-site three days a week.
Desired Skills & Experience:
4+ years of executive administrative experience.
1+ year of experience supporting a Director, VP or C suite directly.
Pay $40hr - $50hr
#J-18808-Ljbffr