Calyxo
Executive Assistant, Quality and Operations - Pleasanton, CA
Calyxo, Pleasanton, California, United States, 94566
Executive Assistant, Quality and Operations - Pleasanton, CA
Pleasanton, CA Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Overview The Executive Assistant for Quality & Operations will be a member of both the Quality and Operations functions and support the Quality and Operations executives. This individual will be highly organized and a proactive Executive Assistant who will provide comprehensive administrative support to these two executives. The ideal candidate will have exceptional communication skills, the ability to multitask effectively, and a keen attention to detail. The role involves day-to-day tasks, schedule coordination, travel arrangements, meeting coordination, and facilitating effective communication within the departments and with internal and external stakeholders. This position is an in-office position. Responsibilities Calendar Management: Provide proactive calendar management for the Quality and Operations executives, including scheduling meetings, anticipating conflicts, prioritizing requests, and ensuring optimal use of time. Gather and organize key information in advance to prepare effectively for meetings. Event Planning, Meeting Coordination, and Logistics: Schedule and organize functional and cross-functional meetings and conferences. Support planning, logistics, and communication of offsite meetings and team-building events. Include preparing agendas and meeting materials, capturing meeting notes, and following up on deliverables. Occasional travel may be required to provide onsite coordination. Document Preparation & Management: Assist with preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through the Quality Management System as appropriate. Travel & Expense Management: Arrange detailed travel itineraries (including booking flights, hotels, and transportation) and process accurate expense reports in a timely manner. Project Support: Provide occasional support for projects, including coordination and tracking of cross-functional team projects. Compliance Support: Assist with completion, tracking, and file management for records related to Quality Management System compliance requirements. General Office Management: Coordinate with Facilities on department space and logistical needs and purchase of department-specific office supplies. Other duties as assigned by manager. Who You Will Report To Vice President, Quality Qualifications 5+ years’ experience providing administrative support. Bachelor's degree in Business Administration, Communications, or related field. Demonstrated experience as an executive assistant. Prior experience supporting Quality and Operations teams within medical device or related healthcare industry preferred but not required. Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment. Attention to detail and a high level of accuracy in all tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to changing priorities and deadlines. Positive attitude, proactive mindset, and willingness to take initiative. Compliance with relevant county, state, and Federal rules regarding vaccinations. What We Offer A competitive base salary of $120,000 - $135,000 and variable incentive plan Stock options – ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Equal Opportunity Calyxo is deeply committed to fostering an environment where diversity and inclusion are valued and prioritized. We are an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected characteristics. Legal and Compliance Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer Our structured interview process and identity verification steps are designed to ensure mutual fit and security. Beware of scams: Calyxo will never request sensitive personal information via email or online forms before an official interview. Contact info@calyxoinc.com to verify communications from Calyxo. We appreciate your interest in joining Calyxo and look forward to communicating through our official channels.
#J-18808-Ljbffr
Pleasanton, CA Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Overview The Executive Assistant for Quality & Operations will be a member of both the Quality and Operations functions and support the Quality and Operations executives. This individual will be highly organized and a proactive Executive Assistant who will provide comprehensive administrative support to these two executives. The ideal candidate will have exceptional communication skills, the ability to multitask effectively, and a keen attention to detail. The role involves day-to-day tasks, schedule coordination, travel arrangements, meeting coordination, and facilitating effective communication within the departments and with internal and external stakeholders. This position is an in-office position. Responsibilities Calendar Management: Provide proactive calendar management for the Quality and Operations executives, including scheduling meetings, anticipating conflicts, prioritizing requests, and ensuring optimal use of time. Gather and organize key information in advance to prepare effectively for meetings. Event Planning, Meeting Coordination, and Logistics: Schedule and organize functional and cross-functional meetings and conferences. Support planning, logistics, and communication of offsite meetings and team-building events. Include preparing agendas and meeting materials, capturing meeting notes, and following up on deliverables. Occasional travel may be required to provide onsite coordination. Document Preparation & Management: Assist with preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through the Quality Management System as appropriate. Travel & Expense Management: Arrange detailed travel itineraries (including booking flights, hotels, and transportation) and process accurate expense reports in a timely manner. Project Support: Provide occasional support for projects, including coordination and tracking of cross-functional team projects. Compliance Support: Assist with completion, tracking, and file management for records related to Quality Management System compliance requirements. General Office Management: Coordinate with Facilities on department space and logistical needs and purchase of department-specific office supplies. Other duties as assigned by manager. Who You Will Report To Vice President, Quality Qualifications 5+ years’ experience providing administrative support. Bachelor's degree in Business Administration, Communications, or related field. Demonstrated experience as an executive assistant. Prior experience supporting Quality and Operations teams within medical device or related healthcare industry preferred but not required. Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment. Attention to detail and a high level of accuracy in all tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to changing priorities and deadlines. Positive attitude, proactive mindset, and willingness to take initiative. Compliance with relevant county, state, and Federal rules regarding vaccinations. What We Offer A competitive base salary of $120,000 - $135,000 and variable incentive plan Stock options – ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Equal Opportunity Calyxo is deeply committed to fostering an environment where diversity and inclusion are valued and prioritized. We are an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected characteristics. Legal and Compliance Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer Our structured interview process and identity verification steps are designed to ensure mutual fit and security. Beware of scams: Calyxo will never request sensitive personal information via email or online forms before an official interview. Contact info@calyxoinc.com to verify communications from Calyxo. We appreciate your interest in joining Calyxo and look forward to communicating through our official channels.
#J-18808-Ljbffr