City of Banning
Chief Procurement Official (pending title change to Purchasing Manager)
City of Banning, Banning, California, United States, 92220
Chief Procurement Official (pending title change to Purchasing Manager)
Join to apply for the Chief Procurement Official (pending title change to Purchasing Manager) role at City of Banning.
Job Purpose/Summary Under general supervision of the Finance Director, this position is responsible for the supervision and organization of the City’s centralized purchasing activities and related work as assigned. Serves as a technical procurement resource for City’s management, employees, and the public. The Purchasing Manager provides supervision to the Purchasing Division.
Essential Functions
Supervise the City’s centralized purchasing activities. Plan, coordinate, prioritize, monitor and participate in the purchasing of commonly used materials, supplies, equipment and services by the City.
Participate in the development and implementation of goals, objectives, policies, and priorities for the Purchasing Division; identify resource needs, recommend and implement policies, procedures, rules, regulations and ordinances. Assist in the development of City policies and procedures involving the acquisition of supplies or services.
Administer applicable contracts; review and approve purchase requests for completeness, accuracy and compliance with purchasing and budgetary policies and procedures, and issue purchase orders accordingly.
Direct, coordinate and review the work plan for the Purchasing Division; meet with staff to identify and resolve problems; assign work activities and projects; monitor workflow; review and evaluate work products, methods and procedures.
Supervise and train division personnel; assume responsibility for motivating and evaluating assigned personnel and initiating disciplinary procedures as appropriate.
Maintain appropriate work records and documents which may include purchase orders, purchase reports, proposals and other documentation; prepare statistical and/or analytical reports on operations as necessary.
Research, analyze and develop diversified and reliable sources of supplies. Establish and maintain contracts and negotiate with vendors; keep informed of new products; and evaluate vendor performance.
Develop and implement formal and informal bidding policies; develop bid documents and competitive solicitations; conduct public bid openings; analyze bids against specifications and prepare bid analysis; compose and prepare staff reports; recommend award of contracts and/or purchase orders in accordance with all laws, City ordinances, and policies; develop other documents as necessary.
Stay abreast of current and long‑range trends in the field of purchasing and supply; attend seminars and professional meetings as necessary.
Develop and administer the budget for the Purchasing Division; monitor and approve expenditures; recommend adjustments as necessary.
Coordinate purchasing services with other City departments, divisions, and outside agencies. Serve as a technical resource to other departments; assist departments with budget estimates for the purchase of materials and equipment. Assume responsibility as liaison between vendors and City departments relative to procurement activities.
Knowledge
City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative policies and other operational guidelines and directives for purchasing for a municipality.
Modern and complex principles and practices of governmental purchasing, and methods and techniques of statistics.
Methods and techniques for report preparation, writing, and record keeping.
Principles of supervision, training, and performance evaluation.
Principles of contract negotiation and administration.
Safe driving principles and practices.
Modern office practices, methods, and computer equipment.
Ability
Read, understand, interpret, and apply relevant City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative orders, policies and procedures and other operational guidelines and directives.
Manage and coordinate the work of technical and administrative support personnel.
Select, train, supervise, and evaluate staff.
Effectively handle a variety of assignment simultaneously.
Analyze and evaluate data and prepare comprehensive reports and studies.
Communicate clearly and concisely.
Plan, organize, and coordinate the City’s purchasing operations.
Prepare oral presentations and written reports.
Work independently.
Establish and maintain effective working relationships.
Skill
Operate a computer and applicable software.
Effectively operate a motor vehicle on city streets.
Monitor market conditions, current prices, trade names, and brands related to purchasing for a municipality.
Minimum Qualifications
A Bachelor’s degree in Business Administration, Marketing, Accounting or a related field from a regionally accredited college or university.
Three (3) years of professional purchasing experience including one (1) year in a supervisory capacity.
A valid California Class C Driver License. If currently in possession of a valid driver’s license from another state, a valid California Class C Driver License must be obtained within 30 days of employment.
Preferred Qualifications
Possession of a Certified Professional Purchasing Manager (CPPM) certification or a Certified Purchasing Professional (CPP) certification.
Professional work experience in purchasing within a municipality or related public agency.
Working Environment The incumbent will be located in Banning City Hall which is an indoor office environment with a moderate noise level and subject to constant interruptions. Work may need to be performed outside of traditional work hours and attendance at meetings held in the evening may occasionally be required.
Physical Demands This position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing documents and reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person.
Equal Opportunity Employment The City of Banning is an equal opportunity employer. All employees and candidates for employment will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex/gender, race, national origin, religion, creed, color, marital status, veteran status, age, national origin, pregnancy, sexual orientation, gender identity, disability, genetic information, or any other basis prohibited by law.
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Join to apply for the Chief Procurement Official (pending title change to Purchasing Manager) role at City of Banning.
Job Purpose/Summary Under general supervision of the Finance Director, this position is responsible for the supervision and organization of the City’s centralized purchasing activities and related work as assigned. Serves as a technical procurement resource for City’s management, employees, and the public. The Purchasing Manager provides supervision to the Purchasing Division.
Essential Functions
Supervise the City’s centralized purchasing activities. Plan, coordinate, prioritize, monitor and participate in the purchasing of commonly used materials, supplies, equipment and services by the City.
Participate in the development and implementation of goals, objectives, policies, and priorities for the Purchasing Division; identify resource needs, recommend and implement policies, procedures, rules, regulations and ordinances. Assist in the development of City policies and procedures involving the acquisition of supplies or services.
Administer applicable contracts; review and approve purchase requests for completeness, accuracy and compliance with purchasing and budgetary policies and procedures, and issue purchase orders accordingly.
Direct, coordinate and review the work plan for the Purchasing Division; meet with staff to identify and resolve problems; assign work activities and projects; monitor workflow; review and evaluate work products, methods and procedures.
Supervise and train division personnel; assume responsibility for motivating and evaluating assigned personnel and initiating disciplinary procedures as appropriate.
Maintain appropriate work records and documents which may include purchase orders, purchase reports, proposals and other documentation; prepare statistical and/or analytical reports on operations as necessary.
Research, analyze and develop diversified and reliable sources of supplies. Establish and maintain contracts and negotiate with vendors; keep informed of new products; and evaluate vendor performance.
Develop and implement formal and informal bidding policies; develop bid documents and competitive solicitations; conduct public bid openings; analyze bids against specifications and prepare bid analysis; compose and prepare staff reports; recommend award of contracts and/or purchase orders in accordance with all laws, City ordinances, and policies; develop other documents as necessary.
Stay abreast of current and long‑range trends in the field of purchasing and supply; attend seminars and professional meetings as necessary.
Develop and administer the budget for the Purchasing Division; monitor and approve expenditures; recommend adjustments as necessary.
Coordinate purchasing services with other City departments, divisions, and outside agencies. Serve as a technical resource to other departments; assist departments with budget estimates for the purchase of materials and equipment. Assume responsibility as liaison between vendors and City departments relative to procurement activities.
Knowledge
City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative policies and other operational guidelines and directives for purchasing for a municipality.
Modern and complex principles and practices of governmental purchasing, and methods and techniques of statistics.
Methods and techniques for report preparation, writing, and record keeping.
Principles of supervision, training, and performance evaluation.
Principles of contract negotiation and administration.
Safe driving principles and practices.
Modern office practices, methods, and computer equipment.
Ability
Read, understand, interpret, and apply relevant City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative orders, policies and procedures and other operational guidelines and directives.
Manage and coordinate the work of technical and administrative support personnel.
Select, train, supervise, and evaluate staff.
Effectively handle a variety of assignment simultaneously.
Analyze and evaluate data and prepare comprehensive reports and studies.
Communicate clearly and concisely.
Plan, organize, and coordinate the City’s purchasing operations.
Prepare oral presentations and written reports.
Work independently.
Establish and maintain effective working relationships.
Skill
Operate a computer and applicable software.
Effectively operate a motor vehicle on city streets.
Monitor market conditions, current prices, trade names, and brands related to purchasing for a municipality.
Minimum Qualifications
A Bachelor’s degree in Business Administration, Marketing, Accounting or a related field from a regionally accredited college or university.
Three (3) years of professional purchasing experience including one (1) year in a supervisory capacity.
A valid California Class C Driver License. If currently in possession of a valid driver’s license from another state, a valid California Class C Driver License must be obtained within 30 days of employment.
Preferred Qualifications
Possession of a Certified Professional Purchasing Manager (CPPM) certification or a Certified Purchasing Professional (CPP) certification.
Professional work experience in purchasing within a municipality or related public agency.
Working Environment The incumbent will be located in Banning City Hall which is an indoor office environment with a moderate noise level and subject to constant interruptions. Work may need to be performed outside of traditional work hours and attendance at meetings held in the evening may occasionally be required.
Physical Demands This position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing documents and reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person.
Equal Opportunity Employment The City of Banning is an equal opportunity employer. All employees and candidates for employment will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex/gender, race, national origin, religion, creed, color, marital status, veteran status, age, national origin, pregnancy, sexual orientation, gender identity, disability, genetic information, or any other basis prohibited by law.
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