CALIFORNIA PARK & REC SOCIETY
ADMINISTRATIVE SERVICES COORDINATOR
CALIFORNIA PARK & REC SOCIETY, Sacramento, California, United States, 95828
Under the general supervision of the General Manager, performs accounting and fiscal support, payroll, secretarial duties, employee benefits, customer service, reservation systems, and assists other staff with the preparation and implementation of related programs and services. Assists the Administrator as required and performs other duties as required.
Essential Functions
Under direction, administers employee benefit programs including Workers’ Compensation, unemployment insurance, and health and retirement programs. Maintains accurate records of revenues and expenditures and compiles related reports. Responsible for accounting of all monies received by the District. Maintains accounts payable and receivable records. Reconcile bank accounts. Maintains, distributes, and accounts for petty cash. Processes payroll and maintains all personnel records, including the maintenance of timesheets, compensation time, sick leave, and vacation time accrual. Attends District Board meetings and assists with General Manager with board production of board-related materials. Maintains all records for the Board archives. Prepares all claim forms for vendor payments and maintains files with claims information. Submits claims and invoices to the County Auditor’s office for payment. Verifies claims paid by the County Auditor’s office through monthly reference to Compass reports. Maintains District file systems and performs other record-keeping activities. Responds to inquiries and complaints on various district functions and services, answers the telephone, greets the public, provides information as necessary, and registers people for District programs and facility rentals as needed. Assists with park maintenance operations and related services as needed. Acts as secretary to the General Manager. Assists other District staff with the preparation and implementation of related programs, services, and activities. Assists with special events and other recreation program services as needed. Coordinates the management of District rental and facility services. Other duties and responsibilities as assigned. Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Knowledge of
Principles, practices, and procedures of District office operations and services. Payroll, development, and report requirements. Laws, rules, and regulations regarding the maintenance of payroll information, Workers’ Compensation, and unemployment insurance. Facility rental and utilization. Development and maintenance of fiscal and accounting records. Project coordination and scheduling. Purchasing methods and procedures. Personal computers and software. Ability to
Plan, organize, manage, and supervise the District office operations and functions. Develop and maintain the District payroll. Maintain responsibility for Workers’ Compensation cases and requirements. Oversee facility rental and utilization. Use computer hardware and applicable software packages in the performance of office management, payroll, benefit, and insurance functions. Develop and maintain effective working relationships with community organizations, the general public, co-workers, the business community, other government agencies, and those contacted during the course of work. Experience
Four years of increasingly responsible experience in the performance of a variety of office administration, payroll, and fiscal support functions. Experience with financial software and accounting, Workers’ Compensation administration, and other insurance programs is highly desirable. Training and Education
Equivalent to graduation from high school is required, a college degree preferred, supplemented by certification, coursework, or training in areas related to accounting, human resources, risk management, and office administration. Pertinent federal, state, and local laws, regulations, and rules. Agency: Arcade Creek Recreation and Park District Contact Name: Brandy Wade, ACRPD General Manager
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Under direction, administers employee benefit programs including Workers’ Compensation, unemployment insurance, and health and retirement programs. Maintains accurate records of revenues and expenditures and compiles related reports. Responsible for accounting of all monies received by the District. Maintains accounts payable and receivable records. Reconcile bank accounts. Maintains, distributes, and accounts for petty cash. Processes payroll and maintains all personnel records, including the maintenance of timesheets, compensation time, sick leave, and vacation time accrual. Attends District Board meetings and assists with General Manager with board production of board-related materials. Maintains all records for the Board archives. Prepares all claim forms for vendor payments and maintains files with claims information. Submits claims and invoices to the County Auditor’s office for payment. Verifies claims paid by the County Auditor’s office through monthly reference to Compass reports. Maintains District file systems and performs other record-keeping activities. Responds to inquiries and complaints on various district functions and services, answers the telephone, greets the public, provides information as necessary, and registers people for District programs and facility rentals as needed. Assists with park maintenance operations and related services as needed. Acts as secretary to the General Manager. Assists other District staff with the preparation and implementation of related programs, services, and activities. Assists with special events and other recreation program services as needed. Coordinates the management of District rental and facility services. Other duties and responsibilities as assigned. Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Knowledge of
Principles, practices, and procedures of District office operations and services. Payroll, development, and report requirements. Laws, rules, and regulations regarding the maintenance of payroll information, Workers’ Compensation, and unemployment insurance. Facility rental and utilization. Development and maintenance of fiscal and accounting records. Project coordination and scheduling. Purchasing methods and procedures. Personal computers and software. Ability to
Plan, organize, manage, and supervise the District office operations and functions. Develop and maintain the District payroll. Maintain responsibility for Workers’ Compensation cases and requirements. Oversee facility rental and utilization. Use computer hardware and applicable software packages in the performance of office management, payroll, benefit, and insurance functions. Develop and maintain effective working relationships with community organizations, the general public, co-workers, the business community, other government agencies, and those contacted during the course of work. Experience
Four years of increasingly responsible experience in the performance of a variety of office administration, payroll, and fiscal support functions. Experience with financial software and accounting, Workers’ Compensation administration, and other insurance programs is highly desirable. Training and Education
Equivalent to graduation from high school is required, a college degree preferred, supplemented by certification, coursework, or training in areas related to accounting, human resources, risk management, and office administration. Pertinent federal, state, and local laws, regulations, and rules. Agency: Arcade Creek Recreation and Park District Contact Name: Brandy Wade, ACRPD General Manager
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