The Johns Hopkins University
Sr. Accountant (Sponsored Projects Shared Services)
We are seeking a Sr. Accountant who will utilize advanced, in-depth knowledge and understanding of a wide range of grants and contracts and serve as the subject matter expert for grants management accounting at the university. Sponsored Projects Shared Services is responsible for the fiscal administration of all awards (grants, contracts and cooperative agreements) made to the university by governmental and private agencies. The department is also responsible for the related compliance of all divisions of the University. Functions include sponsored award setup, sponsored award financial reporting, and sponsored award closeout. Specific Duties & Responsibilities Independently manage the full life cycle of complex research awards from NIH and other federal agencies, e.g. P50 (program projects). Complex awards are large collaborative grants with several sub-grants within a larger grant, potentially across multiple departments. Requires advanced reviews and reporting, including complex analysis and problem solving to ensure accuracy and conformance with uniform accounting principles and practices. Manage the most complex departments with a higher volume or complexity of awards, requiring collaboration with multiple levels within the department. Independently interact with department administrators, external agencies, and senior management. Apply strong interpersonal skills to build and maintain customer service relationships through positive interactions. Represent the department at university-wide meetings as needed. Communicate effectively at all levels. Establish master data for awards in the ERP system. Establish master data for awards in ERP system Review notices of award from Research Administration in the document management system (Oculus) for terms and conditions to establish the award in the ERP accounting system. Establish master data by interpreting the terms and conditions from notices of award to comply with laws, regulations, policies and procedures. Establish budget data based on information from the notice of award to provide control over revenues and expenditures charged to the award. Execute the Financial Reporting Process Routinely execute reports using standard formatted reports and develop new reports as needed. Generate reports by award to obtain revenue and expenditure information to begin the financial reporting process. Analyze reports by comparing revenue and expenses to information in the notice of award and previous financial reports to complete the financial report accurately; verify accuracy of itemized charges, account numbers, and total costs; review account information to verify and balance for departments. Interpret financial transactions and events for users making economic or business decisions. Collaborate with departmental personnel by sending draft financial reports to the department for approval before submitting to the sponsoring agency. Verify documents for completeness and compliance with government and private agencies. Submit financial reports to the sponsoring agency per the terms and conditions of the award. Monitor awards for master data changes, compliance issues and overall quality assurance Update master data due to changes in award terms and conditions to comply with laws, regulations, policies and procedures. Update budget data to maintain control for revenues and expenditures charged to the award. Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues required for audits. Monitor costing compliance on research grants and contracts; perform procedures to maintain compliance with applicable regulations and award terms (e.g. treatment of administrative costs, unallowable costs, rebudgeting restrictions). Execute the Award Closeout Process Analyze the award’s revenues and expenditures to ensure AP data matches the financial report submitted to the sponsor. Communicate with departmental personnel to resolve outstanding encumbrances that need to be removed to close the award. Update master data, including the budget, to formally close the award from accepting further revenues or expenditures. Provide Customer Service Support to the User Community Use interpersonal communication skills to address questions from departmental personnel regarding sponsored awards and ensure compliance with laws, regulations, policies and procedures. Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies. Advise departments on compliance issues and interpretation of applicable regulations (e.g., effort, cost allocations, allowability). Mentoring Sponsored Projects Accountants Guide and support newly hired staff by teaching, advising and counseling on sponsored projects processes to promote professional development. Training User Community on Sponsored Processes Develop course materials for training the user community on sponsored projects processes. Train the user community on sponsored projects processes. Train and advise staff on best practices, policies and procedures. Assist in developing policies, processes, and procedures to ensure consistent operations. Other duties as assigned. Minimum Qualifications Bachelor's Degree in Accounting, Business, Finance or related field. Three years of progressively responsible related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Advanced knowledge of grants and contracts and Federal regulations. Advanced knowledge of the laws and regulations that apply to accounting functions and those required to ensure compliance. Advanced knowledge in the use of financial software applications, relational databases, spreadsheets, and/or word processing. Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports. Classified Title: Sr. Sponsored Project Accountant Job Posting Title (Working Title): Sr. Accountant (Sponsored Projects Shared Services) Role/Level/Range: ATP/04/PD Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday, 37.5 hrs per week FLSA Status: Exempt Location: Hybrid/JH at Keswick Department name: Sponsored Projects Shared Services-SOM Personnel area: University Administration Total Rewards
- text preserved as plain content The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors such as location, skills, experience, and education. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency
- Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow the JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education. Applicants Completing Studies
- Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment. Background Checks
- The successful candidate(s) will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background. A prior criminal history does not automatically preclude employment. The university will review the date of a candidate's conviction and how it relates to essential job qualifications on an individual basis. Diversity and Inclusion
- Johns Hopkins values diversity, equity and inclusion and advances these through the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Accommodation Information
- If you require special assistance or accommodation during the pre-employment process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY, call Maryland Relay or 711. For more information about workplace accommodations, visit https://accessibility.jhu.edu/. Vaccine Requirements
- Johns Hopkins University requires all staff and students to receive the seasonal flu vaccine. Exceptions may be provided for religious beliefs or medical reasons. Requests for exceptions must be submitted to the JHU vaccination registry. The following provisions may apply, depending on campus.
- Some lines omitted for brevity.
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We are seeking a Sr. Accountant who will utilize advanced, in-depth knowledge and understanding of a wide range of grants and contracts and serve as the subject matter expert for grants management accounting at the university. Sponsored Projects Shared Services is responsible for the fiscal administration of all awards (grants, contracts and cooperative agreements) made to the university by governmental and private agencies. The department is also responsible for the related compliance of all divisions of the University. Functions include sponsored award setup, sponsored award financial reporting, and sponsored award closeout. Specific Duties & Responsibilities Independently manage the full life cycle of complex research awards from NIH and other federal agencies, e.g. P50 (program projects). Complex awards are large collaborative grants with several sub-grants within a larger grant, potentially across multiple departments. Requires advanced reviews and reporting, including complex analysis and problem solving to ensure accuracy and conformance with uniform accounting principles and practices. Manage the most complex departments with a higher volume or complexity of awards, requiring collaboration with multiple levels within the department. Independently interact with department administrators, external agencies, and senior management. Apply strong interpersonal skills to build and maintain customer service relationships through positive interactions. Represent the department at university-wide meetings as needed. Communicate effectively at all levels. Establish master data for awards in the ERP system. Establish master data for awards in ERP system Review notices of award from Research Administration in the document management system (Oculus) for terms and conditions to establish the award in the ERP accounting system. Establish master data by interpreting the terms and conditions from notices of award to comply with laws, regulations, policies and procedures. Establish budget data based on information from the notice of award to provide control over revenues and expenditures charged to the award. Execute the Financial Reporting Process Routinely execute reports using standard formatted reports and develop new reports as needed. Generate reports by award to obtain revenue and expenditure information to begin the financial reporting process. Analyze reports by comparing revenue and expenses to information in the notice of award and previous financial reports to complete the financial report accurately; verify accuracy of itemized charges, account numbers, and total costs; review account information to verify and balance for departments. Interpret financial transactions and events for users making economic or business decisions. Collaborate with departmental personnel by sending draft financial reports to the department for approval before submitting to the sponsoring agency. Verify documents for completeness and compliance with government and private agencies. Submit financial reports to the sponsoring agency per the terms and conditions of the award. Monitor awards for master data changes, compliance issues and overall quality assurance Update master data due to changes in award terms and conditions to comply with laws, regulations, policies and procedures. Update budget data to maintain control for revenues and expenditures charged to the award. Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues required for audits. Monitor costing compliance on research grants and contracts; perform procedures to maintain compliance with applicable regulations and award terms (e.g. treatment of administrative costs, unallowable costs, rebudgeting restrictions). Execute the Award Closeout Process Analyze the award’s revenues and expenditures to ensure AP data matches the financial report submitted to the sponsor. Communicate with departmental personnel to resolve outstanding encumbrances that need to be removed to close the award. Update master data, including the budget, to formally close the award from accepting further revenues or expenditures. Provide Customer Service Support to the User Community Use interpersonal communication skills to address questions from departmental personnel regarding sponsored awards and ensure compliance with laws, regulations, policies and procedures. Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies. Advise departments on compliance issues and interpretation of applicable regulations (e.g., effort, cost allocations, allowability). Mentoring Sponsored Projects Accountants Guide and support newly hired staff by teaching, advising and counseling on sponsored projects processes to promote professional development. Training User Community on Sponsored Processes Develop course materials for training the user community on sponsored projects processes. Train the user community on sponsored projects processes. Train and advise staff on best practices, policies and procedures. Assist in developing policies, processes, and procedures to ensure consistent operations. Other duties as assigned. Minimum Qualifications Bachelor's Degree in Accounting, Business, Finance or related field. Three years of progressively responsible related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Advanced knowledge of grants and contracts and Federal regulations. Advanced knowledge of the laws and regulations that apply to accounting functions and those required to ensure compliance. Advanced knowledge in the use of financial software applications, relational databases, spreadsheets, and/or word processing. Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports. Classified Title: Sr. Sponsored Project Accountant Job Posting Title (Working Title): Sr. Accountant (Sponsored Projects Shared Services) Role/Level/Range: ATP/04/PD Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday, 37.5 hrs per week FLSA Status: Exempt Location: Hybrid/JH at Keswick Department name: Sponsored Projects Shared Services-SOM Personnel area: University Administration Total Rewards
- text preserved as plain content The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors such as location, skills, experience, and education. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency
- Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow the JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education. Applicants Completing Studies
- Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment. Background Checks
- The successful candidate(s) will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background. A prior criminal history does not automatically preclude employment. The university will review the date of a candidate's conviction and how it relates to essential job qualifications on an individual basis. Diversity and Inclusion
- Johns Hopkins values diversity, equity and inclusion and advances these through the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Accommodation Information
- If you require special assistance or accommodation during the pre-employment process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY, call Maryland Relay or 711. For more information about workplace accommodations, visit https://accessibility.jhu.edu/. Vaccine Requirements
- Johns Hopkins University requires all staff and students to receive the seasonal flu vaccine. Exceptions may be provided for religious beliefs or medical reasons. Requests for exceptions must be submitted to the JHU vaccination registry. The following provisions may apply, depending on campus.
- Some lines omitted for brevity.
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