Associate Executive Assistant

Job Summary The Department of Agricultural Sciences Education and Communication is seeking an Associate Executive Assistant who will provide a wide range of administrative support to the Department Head. In this role, you will maximize the effectiveness of department operational processes and communications, serve as a liaison with multiple contacts internal and external to the University and facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. In addition, you will coordinate special projects involving independent research and work with all levels of internal management and staff.

What You'll Be Doing

Conserving Department Head's time by reading, researching, and routing correspondence

Maintaining executive’s calendars, scheduling complex meetings, preparing agendas, arranging travel, and ensuring support materials are prepared and available

Exercising discretion and independent judgment to collect and analyze information requests and identify trends

Responding to non-routine inquiries and issues from internal and external sources

Developing, implementing, and maintaining/improving processes related to administrative operations to ensure compliance with University policies and procedures

Coordinating the logistics of various programs, projects, workshops, events, and presentations

Monitoring operating budget and maintaining financial records for administrative support operations

Updating and maintaining databases, websites, and mailing lists

May mentor and train lower level support staff

What We're Looking For

Bachelor’s degree in Communications, Business Administration, Management, or a related field

1 year of experience in a senior or lead administrative support role or equivalent experience

In lieu of degree, an equivalent combination of education and experience may also be considered. (Associate's + 3 years of experience; HS/GED + 5 years of experience)

Excellent written, verbal and interpersonal communication skills

Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

Strong organizational and time management skills and attention to detail

Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs

Skilled in interpreting policies and procedures to proactively resolve issues

Ability to identify problems, generate ideas for improvement, and implement or recommend solutions

Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes

Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

What We'd Like You To Know

Learn more about Purdue’s benefits summary

Purdue will not sponsor employment authorization for this position

A Background Check is required for employment in this position

FLSA: Exempt (Not Eligible For Overtime)

Retirement Eligibility: Defined Contributions Waiting Period

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