California Institute of the Arts
Institute Academic Advisor
California Institute of the Arts, Santa Clarita, California, United States, 91382
Institute Academic Advisor – California Institute of the Arts
The Institute Academic Advisor is responsible for coordinating academic advising for all undergraduate degree‑seeking students at CalArts in order to assist students in engaging in academic and artistic pathways toward persistence and degree completion. This temporary appointment will continue through May 31, 2026 and will not be benefits‑eligible in accordance with Institute policy.
Start Date: 10/20/2025
Responsibilities
Advise continuing BFA and MFA students on degree requirements and institute academic policies through in-person, email, and phone communications.
Organize and staff on-campus advising events (advising workshops, new and transfer student academic orientations, registration support sessions).
Promote the services offered by Academic Advising across campus and through attendance at student performances and art shows, meetings with school administrators and faculty, and strategic communication plans.
Interpret articulation agreements from local feeder schools and advise students on options for completing degree requirements through appropriate transfer credit. Provide preliminary assessment of transfer credit for incoming students in conjunction with the Registrar’s Office.
Develop and distribute advising materials to students and mentors.
Coordinate and provide support as needed to the schools to ensure timely and accurate processing of regular mentor, residency, and graduation reviews.
Under the direction of the Assistant Provost, work collaboratively with the Offices of the Registrar and Information Technology to fine‑tune the online registration and academic self‑service interface.
Collaborate with the Registrar’s Office in conducting regular degree progress reviews for all BFA students; identify items of concern and work directly with the schools/programs and the students to set goals for degree completion.
Support Provost’s Office and Registrar staff as needed to maintain the accuracy of student data in Colleague, Slate and other web tools to provide general service to students and faculty.
Prepare and maintain reports and appropriate documentation of student interactions.
Provide exceptional, proactive service to students, faculty, staff, and other members of the community that the office serves.
Other duties as assigned by the Assistant Provost.
Qualifications
Exceptional written and verbal communication skills.
Excellent interpersonal skills.
Strong organizational skills.
Strong technical skills.
Demonstrated ability to maintain consistent attention to detail.
Demonstrated ability to build effective professional relationships.
Capacity to work independently, and in a team.
Experience in crisis management and making appropriate referrals.
Demonstrated commitment to diversity and contributing to an inclusive working/learning environment.
Experience
1–3 years of experience working as an academic advisor or comparable position.
Experience working with student retention efforts (preferred).
Knowledge and application of college student development theories (preferred).
Background in (or appreciation of) the performing arts or arts education (preferred).
Experience working with Slate and/or Ellucian Colleague (preferred).
Master’s degree from a regionally accredited institution (preferred).
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Start Date: 10/20/2025
Responsibilities
Advise continuing BFA and MFA students on degree requirements and institute academic policies through in-person, email, and phone communications.
Organize and staff on-campus advising events (advising workshops, new and transfer student academic orientations, registration support sessions).
Promote the services offered by Academic Advising across campus and through attendance at student performances and art shows, meetings with school administrators and faculty, and strategic communication plans.
Interpret articulation agreements from local feeder schools and advise students on options for completing degree requirements through appropriate transfer credit. Provide preliminary assessment of transfer credit for incoming students in conjunction with the Registrar’s Office.
Develop and distribute advising materials to students and mentors.
Coordinate and provide support as needed to the schools to ensure timely and accurate processing of regular mentor, residency, and graduation reviews.
Under the direction of the Assistant Provost, work collaboratively with the Offices of the Registrar and Information Technology to fine‑tune the online registration and academic self‑service interface.
Collaborate with the Registrar’s Office in conducting regular degree progress reviews for all BFA students; identify items of concern and work directly with the schools/programs and the students to set goals for degree completion.
Support Provost’s Office and Registrar staff as needed to maintain the accuracy of student data in Colleague, Slate and other web tools to provide general service to students and faculty.
Prepare and maintain reports and appropriate documentation of student interactions.
Provide exceptional, proactive service to students, faculty, staff, and other members of the community that the office serves.
Other duties as assigned by the Assistant Provost.
Qualifications
Exceptional written and verbal communication skills.
Excellent interpersonal skills.
Strong organizational skills.
Strong technical skills.
Demonstrated ability to maintain consistent attention to detail.
Demonstrated ability to build effective professional relationships.
Capacity to work independently, and in a team.
Experience in crisis management and making appropriate referrals.
Demonstrated commitment to diversity and contributing to an inclusive working/learning environment.
Experience
1–3 years of experience working as an academic advisor or comparable position.
Experience working with student retention efforts (preferred).
Knowledge and application of college student development theories (preferred).
Background in (or appreciation of) the performing arts or arts education (preferred).
Experience working with Slate and/or Ellucian Colleague (preferred).
Master’s degree from a regionally accredited institution (preferred).
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