Celtic Sea Salt®
Celtic Ocean International, LLC is a growing CPG company specializing in salt and natural foods. We are committed to delivering excellence in taste, quality, and customer service while maintaining strong financial health. As we scale, we are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. This role will play a critical part in managing cash flow through collections, optimizing inventory accounting, and ensuring accurate financial records.
Job Summary The Accounts Receivable Specialist will be responsible for managing the company’s accounts receivable processes, ensuring timely collections, overseeing trade‑spend reconciliations, and maintaining accurate inventory accounting records. This role requires a blend of analytical skills, attention to detail, and strong communication to collaborate with sales, operations, and finance teams. The ideal candidate will have experience in food manufacturing or a similar industry, with a solid understanding of INCO Terms, trade‑spend promotions, inventory costing methods (e.g., FIFO, average, or actual costing), and revenue recognition principles.
Key Responsibilities Accounts Receivable (75%)
Generate and distribute e‑commerce customer invoices accurately and timely in accordance with sales orders and shipping documentation.
Ensure compliance with customer contracts, pricing, and payment terms.
Resolve invoice discrepancies (e.g., pricing, quantities, or shipping issues) with sales and operations teams.
Review customer trade‑spend promotions and discounts to verify they are in alignment with customer agreements.
Work with 3rd party deduction management team to manage disputes and deduction activity.
Collections & Cash Application
Monitor accounts receivable aging reports and proactively follow up on past‑due accounts via phone, email, or customer portals.
Work closely with the sales team to resolve customer disputes or deductions (e.g., short pays, promotions, or returns).
Apply customer payments to open invoices in the ERP system.
Reconcile customer accounts and resolve unapplied or misapplied cash.
Credit Management
Assist in evaluating customer creditworthiness and setting credit limits in collaboration with the finance team.
Process credit memos, rebates, or chargebacks as approved by management.
Compliance & Reporting
Prepare weekly AR aging reports and collection updates for management.
Recommend process improvements to reduce payment delays and improve collections efficiency.
File monthly sales tax reports utilizing Avalara software and direct jurisdiction websites.
Month‑end Close
Reconcile invoicing reports to general ledger monthly.
Other Accounting Tasks (25%) Inventory Cycle Counting & Audits
Coordinate with operations to conduct regular cycle counts and investigate variances.
Assist in physical inventory audits and reconcile discrepancies.
Assist with e‑commerce inventory movement reconciliations.
Month‑End Close
Reconcile inventory‑related general ledger accounts (e.g., raw materials, WIP, finished goods).
Assist in preparing inventory schedules and footnotes for financial statements.
Process Improvement
Identify opportunities to streamline inventory tracking, reduce waste, or improve cost accuracy.
Work with operations to ensure proper documentation of inventory movements (e.g., bills of materials, production orders).
Work with Operations and the accounting team to assess and improve BOM accuracy and COGS capture.
Compliance & Reporting
Assist in preparing inventory reports for management, auditors, or tax filings.
Qualifications & Skills Required:
3+ years of experience in accounts receivable and inventory accounting, preferably in food manufacturing, CPG, or distribution.
Strong understanding of GAAP, inventory costing methods (FIFO, weighted average), and revenue recognition.
Proficiency in ERP systems (e.g., QuickBooks Enterprise, SAP, NetSuite, SYSPRO or food‑industry specific software like JustFood, Aptean, or Deacom).
Advanced Excel skills (pivot tables, VLOOKUP, SUMIFS) and experience with financial reporting tools.
Excellent communication skills (written and verbal) for customer interactions and cross‑departmental collaboration.
Detail‑oriented with strong analytical and problem‑solving skills.
Ability to meet deadlines and manage multiple priorities in a fast‑paced environment.
Preferred:
Bachelor’s degree in Accounting, Finance, or related field.
Knowledge of barcode scanning, WMS (Warehouse Management Systems), or lot tracking for inventory control.
Familiarity with sales tax compliance (multi‑state nexus, exemptions, or food‑specific tax rules).
Experience with EDI (Electronic Data Interchange) for customer invoicing/payments.
Physical Demands & Work Environment
Primarily office‑based with occasional visits to the warehouse for inventory counts or audits.
Ability to sit for extended periods and work on a computer.
May require lifting or moving light objects (e.g., files, samples) up to 20 lbs.
Why Join Us?
Competitive salary and benefits package (health, dental, 401k match, PTO).
Opportunity to grow with a fast‑paced, innovative food manufacturer.
Hands‑on role with direct impact on cash flow and operational efficiency.
Collaborative team culture with a focus on continuous improvement.
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Job Summary The Accounts Receivable Specialist will be responsible for managing the company’s accounts receivable processes, ensuring timely collections, overseeing trade‑spend reconciliations, and maintaining accurate inventory accounting records. This role requires a blend of analytical skills, attention to detail, and strong communication to collaborate with sales, operations, and finance teams. The ideal candidate will have experience in food manufacturing or a similar industry, with a solid understanding of INCO Terms, trade‑spend promotions, inventory costing methods (e.g., FIFO, average, or actual costing), and revenue recognition principles.
Key Responsibilities Accounts Receivable (75%)
Generate and distribute e‑commerce customer invoices accurately and timely in accordance with sales orders and shipping documentation.
Ensure compliance with customer contracts, pricing, and payment terms.
Resolve invoice discrepancies (e.g., pricing, quantities, or shipping issues) with sales and operations teams.
Review customer trade‑spend promotions and discounts to verify they are in alignment with customer agreements.
Work with 3rd party deduction management team to manage disputes and deduction activity.
Collections & Cash Application
Monitor accounts receivable aging reports and proactively follow up on past‑due accounts via phone, email, or customer portals.
Work closely with the sales team to resolve customer disputes or deductions (e.g., short pays, promotions, or returns).
Apply customer payments to open invoices in the ERP system.
Reconcile customer accounts and resolve unapplied or misapplied cash.
Credit Management
Assist in evaluating customer creditworthiness and setting credit limits in collaboration with the finance team.
Process credit memos, rebates, or chargebacks as approved by management.
Compliance & Reporting
Prepare weekly AR aging reports and collection updates for management.
Recommend process improvements to reduce payment delays and improve collections efficiency.
File monthly sales tax reports utilizing Avalara software and direct jurisdiction websites.
Month‑end Close
Reconcile invoicing reports to general ledger monthly.
Other Accounting Tasks (25%) Inventory Cycle Counting & Audits
Coordinate with operations to conduct regular cycle counts and investigate variances.
Assist in physical inventory audits and reconcile discrepancies.
Assist with e‑commerce inventory movement reconciliations.
Month‑End Close
Reconcile inventory‑related general ledger accounts (e.g., raw materials, WIP, finished goods).
Assist in preparing inventory schedules and footnotes for financial statements.
Process Improvement
Identify opportunities to streamline inventory tracking, reduce waste, or improve cost accuracy.
Work with operations to ensure proper documentation of inventory movements (e.g., bills of materials, production orders).
Work with Operations and the accounting team to assess and improve BOM accuracy and COGS capture.
Compliance & Reporting
Assist in preparing inventory reports for management, auditors, or tax filings.
Qualifications & Skills Required:
3+ years of experience in accounts receivable and inventory accounting, preferably in food manufacturing, CPG, or distribution.
Strong understanding of GAAP, inventory costing methods (FIFO, weighted average), and revenue recognition.
Proficiency in ERP systems (e.g., QuickBooks Enterprise, SAP, NetSuite, SYSPRO or food‑industry specific software like JustFood, Aptean, or Deacom).
Advanced Excel skills (pivot tables, VLOOKUP, SUMIFS) and experience with financial reporting tools.
Excellent communication skills (written and verbal) for customer interactions and cross‑departmental collaboration.
Detail‑oriented with strong analytical and problem‑solving skills.
Ability to meet deadlines and manage multiple priorities in a fast‑paced environment.
Preferred:
Bachelor’s degree in Accounting, Finance, or related field.
Knowledge of barcode scanning, WMS (Warehouse Management Systems), or lot tracking for inventory control.
Familiarity with sales tax compliance (multi‑state nexus, exemptions, or food‑specific tax rules).
Experience with EDI (Electronic Data Interchange) for customer invoicing/payments.
Physical Demands & Work Environment
Primarily office‑based with occasional visits to the warehouse for inventory counts or audits.
Ability to sit for extended periods and work on a computer.
May require lifting or moving light objects (e.g., files, samples) up to 20 lbs.
Why Join Us?
Competitive salary and benefits package (health, dental, 401k match, PTO).
Opportunity to grow with a fast‑paced, innovative food manufacturer.
Hands‑on role with direct impact on cash flow and operational efficiency.
Collaborative team culture with a focus on continuous improvement.
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