University of St. Thomas
Accounts Payable Clerk
The University of St. Thomas, a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time Accounts Payable Clerk. The position reports to the Accounts Payable Manager.
Position Summary :
The Accounts Payable Clerk is directly responsible for the University\'s accounts payable function including receiving invoices, accounts payable system input, and generation of disbursement checks.
Essential Duties And Responsibilities :
Receives invoices, expense reports, and check requests from University departments and outside vendors
Verifies correct general ledger account coding, totals, and University approvals on all invoices and inputs them into the accounts payable system
Generates disbursement checks and distributes by mail on a weekly basis
Maintains the weekly and monthly processing schedule for accounts payable
Matches purchase orders and receivers with vendor invoices and resolves any discrepancies
Responds to vendor and departmental inquiries concerning the status of payments
Maintains a filing system for all paid invoices as well as all reports, journals, and registers generated from the accounts payable system
Processes student refund vouchers from student financials
Knowledgeable of all AP functionality in PeopleSoft Financials including voucher input, editing, budget checking, posting, deleting, and closing: running queries and GL inquiry: payment creation, posting, cancellation, and registers: vendor maintenance, inquiry, and 1099 preparation
Other Duties And Responsibilities :
Prepares express checks as required
Tracks all void checks and inputs them to the accounts payable system
Continues to improve the payment process
Performs the yearly preparation of Miscellaneous Income 1099's
Maintains check stock and envelopes
Knowledge And Skills Required :
High school diploma or GED equivalent required
Minimum of three years accounts payable experience, preferably in a service environment
Excellent organizational skills with strong attention to detail
Strong communication skills, both verbal and written
Strong analytical and problem-solving skills
Ability to handle and complete multiple tasks under pressure and meet deadlines
Experience with computerized accounts payable systems
PC computer skills - Microsoft Word and Excel
Working Conditions : Work is in a general office environment with occasional overtime required.
The University of St. Thomas is an Equal Opportunity Employer.
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Position Summary :
The Accounts Payable Clerk is directly responsible for the University\'s accounts payable function including receiving invoices, accounts payable system input, and generation of disbursement checks.
Essential Duties And Responsibilities :
Receives invoices, expense reports, and check requests from University departments and outside vendors
Verifies correct general ledger account coding, totals, and University approvals on all invoices and inputs them into the accounts payable system
Generates disbursement checks and distributes by mail on a weekly basis
Maintains the weekly and monthly processing schedule for accounts payable
Matches purchase orders and receivers with vendor invoices and resolves any discrepancies
Responds to vendor and departmental inquiries concerning the status of payments
Maintains a filing system for all paid invoices as well as all reports, journals, and registers generated from the accounts payable system
Processes student refund vouchers from student financials
Knowledgeable of all AP functionality in PeopleSoft Financials including voucher input, editing, budget checking, posting, deleting, and closing: running queries and GL inquiry: payment creation, posting, cancellation, and registers: vendor maintenance, inquiry, and 1099 preparation
Other Duties And Responsibilities :
Prepares express checks as required
Tracks all void checks and inputs them to the accounts payable system
Continues to improve the payment process
Performs the yearly preparation of Miscellaneous Income 1099's
Maintains check stock and envelopes
Knowledge And Skills Required :
High school diploma or GED equivalent required
Minimum of three years accounts payable experience, preferably in a service environment
Excellent organizational skills with strong attention to detail
Strong communication skills, both verbal and written
Strong analytical and problem-solving skills
Ability to handle and complete multiple tasks under pressure and meet deadlines
Experience with computerized accounts payable systems
PC computer skills - Microsoft Word and Excel
Working Conditions : Work is in a general office environment with occasional overtime required.
The University of St. Thomas is an Equal Opportunity Employer.
#J-18808-Ljbffr