City of San Antonio
Special Collections Manager (Archives & Museum)
City of San Antonio, San Antonio, Texas, United States, 78208
Job Summary
Under general direction, is responsible for coordinating and/or providing guidance for all genealogy and local history activities (including public service, instruction, outreach, and exhibitions) for the Municipal Archives and Records Center. Working conditions are primarily inside an office environment. Exercises direct supervision over assigned staff.
Work Location Municipal Archives and Records Center - 719 S Santa Rosa Ave, San Antonio, TX 78204
Work Schedule 8:00 AM - 5:00 PM Monday - Friday; some evenings and weekends
Essential Job Functions
Formulates goals, policies, plans, and procedures for areas of supervision.
Directs, coordinates, and schedules the activities and operations of assigned staff and areas of responsibility for multiple sites.
Manages the continued growth and development of digitization projects and implements new projects as they arise, including identifying and evaluating potential digitization projects.
Selects materials for digitization, resolves intellectual property and privacy issues, and oversees the scanning of materials and creation of descriptive metadata.
Ensures quality and consistency of digital records and metadata.
Determines means and methods for assessing production quality and tracks statistics and feedback.
Coordinates the acquisition of collections and interacts with potential donors of new collections.
Manages and/or coordinates, as appropriate, key funding opportunities and partnership. Networks with key partners regularly, representing the Office of the City Clerk.
Ensures access to special collections through cataloging materials, collection management and security.
Monitors use and maintains quality of collection of library materials in the department, including recommending titles or subjects for purchase.
Participates in library committee work.
Performs related duties and fulfills responsibilities as required.
Job Requirements
Master's Degree in Library Science from an American Library Association (ALA) accredited university or Master's degree in History or a related field and certification with the Academy of Certified Archivists.
Four (4) years' experience as a professional librarian and/or direct experience in archival records, collection and researching historical records, or library systems.
One (1) year in a supervisory capacity.
Applicant Information
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Knowledge, Skills, And Abilities
Knowledge of professional and public library theories, issues, practices and trends including familiarity with copyright as it relates to digitization of cultural heritage materials.
Knowledge of Texas History and Genealogy.
Knowledge of book and media publishing industry trends, issues, and practice including digitization of materials.
Knowledge of digitization systems, standards, and technology.
Knowledge of public service in an urban setting.
Knowledge of all systems used in public libraries (AACR2, LC subject headings, Dewey decimal system, MARC formats, and the OCLC bibliographic utility).
Knowledge of management techniques and procedures.
Skill in supervising, training, selecting, monitoring, counseling, and evaluating assigned staff.
Skill in utilizing a personal computer, PC applications, and electronic resources as used in libraries, and especially in operating peripheral equipment used in archival and digitization work.
Ability to exercise independent judgment and discretion.
Ability to communicate clearly and effectively.
Ability to interpret library policies, objectives, and services to community groups, educational leaders, publishing industry representatives, other City departments, and the general public.
Ability to establish and maintain effective relationships with those contacted in the course of work.
Benefits Information The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
http://www.sanantonio.gov/hr/employee_information/benefits/index.asp
Note
Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.
Additional Information The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.
If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our f ax number is 210-207-2285.
01 Are you a current regular full time or part time CoSA employee?
Yes - I am a Full Time City Employee.
Yes - I am a Part Time City Employee.
No - I am not a Full Time or Part Time City Employee.
02 Are you a veteran or active member of the armed forces?
Yes
No
03 Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?
Yes - SA Ready to Work Program
Yes - Train for Jobs SA Program
Yes - Both Programs
No
04 Do you have a Master\'s Degree in Library Science from an American Library Association (ALA) accredited university?
05 Do you Master\'s degree in History or a related field?
06 Please Enter The Field Your Master\'s Degree Is In
07 Do you currently possess a certification with the Academy of Certified Archivists?
08 How many years of experience do you have as a professional librarian and/or direct experience in archival records, collection and researching historical records, or library systems?
09 Describe your experience as a professional librarian or experience in archival records, collection and researching historical records, or library systems.
10 How many years of supervisory experience do you have?
11 Describe at least three (3) ways that technology might be used to increase public interest and awareness in library or museum services, or more generally in art, history, or literature.
12 Describe different ways in which you would seek to shape the experience of someone visiting a small museum exhibit space for the first time. Please explain your reasoning.
13 In detail, please describe your experience with preservation and management of archives and special collections in non-textual formats (e.g. photographs, A/V recordings, digital files). Please list the tools and platforms used to implement and facilitate workflows. If you do not have experience, answer "n/a".
14 Describe your experience with managing a museum and/or exhibitions. What type of museum or exhibition projects have you worked on, what did it entail and what was your role? If you do not have experience enter "N/A"
15 Describe your experience with evaluating and processing collections, documents, and artifacts. What type of collections did you process and explain how you completed the work. If you do not have experience enter "N/A"
16 I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.
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Work Location Municipal Archives and Records Center - 719 S Santa Rosa Ave, San Antonio, TX 78204
Work Schedule 8:00 AM - 5:00 PM Monday - Friday; some evenings and weekends
Essential Job Functions
Formulates goals, policies, plans, and procedures for areas of supervision.
Directs, coordinates, and schedules the activities and operations of assigned staff and areas of responsibility for multiple sites.
Manages the continued growth and development of digitization projects and implements new projects as they arise, including identifying and evaluating potential digitization projects.
Selects materials for digitization, resolves intellectual property and privacy issues, and oversees the scanning of materials and creation of descriptive metadata.
Ensures quality and consistency of digital records and metadata.
Determines means and methods for assessing production quality and tracks statistics and feedback.
Coordinates the acquisition of collections and interacts with potential donors of new collections.
Manages and/or coordinates, as appropriate, key funding opportunities and partnership. Networks with key partners regularly, representing the Office of the City Clerk.
Ensures access to special collections through cataloging materials, collection management and security.
Monitors use and maintains quality of collection of library materials in the department, including recommending titles or subjects for purchase.
Participates in library committee work.
Performs related duties and fulfills responsibilities as required.
Job Requirements
Master's Degree in Library Science from an American Library Association (ALA) accredited university or Master's degree in History or a related field and certification with the Academy of Certified Archivists.
Four (4) years' experience as a professional librarian and/or direct experience in archival records, collection and researching historical records, or library systems.
One (1) year in a supervisory capacity.
Applicant Information
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Knowledge, Skills, And Abilities
Knowledge of professional and public library theories, issues, practices and trends including familiarity with copyright as it relates to digitization of cultural heritage materials.
Knowledge of Texas History and Genealogy.
Knowledge of book and media publishing industry trends, issues, and practice including digitization of materials.
Knowledge of digitization systems, standards, and technology.
Knowledge of public service in an urban setting.
Knowledge of all systems used in public libraries (AACR2, LC subject headings, Dewey decimal system, MARC formats, and the OCLC bibliographic utility).
Knowledge of management techniques and procedures.
Skill in supervising, training, selecting, monitoring, counseling, and evaluating assigned staff.
Skill in utilizing a personal computer, PC applications, and electronic resources as used in libraries, and especially in operating peripheral equipment used in archival and digitization work.
Ability to exercise independent judgment and discretion.
Ability to communicate clearly and effectively.
Ability to interpret library policies, objectives, and services to community groups, educational leaders, publishing industry representatives, other City departments, and the general public.
Ability to establish and maintain effective relationships with those contacted in the course of work.
Benefits Information The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
http://www.sanantonio.gov/hr/employee_information/benefits/index.asp
Note
Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.
Additional Information The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.
If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our f ax number is 210-207-2285.
01 Are you a current regular full time or part time CoSA employee?
Yes - I am a Full Time City Employee.
Yes - I am a Part Time City Employee.
No - I am not a Full Time or Part Time City Employee.
02 Are you a veteran or active member of the armed forces?
Yes
No
03 Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?
Yes - SA Ready to Work Program
Yes - Train for Jobs SA Program
Yes - Both Programs
No
04 Do you have a Master\'s Degree in Library Science from an American Library Association (ALA) accredited university?
05 Do you Master\'s degree in History or a related field?
06 Please Enter The Field Your Master\'s Degree Is In
07 Do you currently possess a certification with the Academy of Certified Archivists?
08 How many years of experience do you have as a professional librarian and/or direct experience in archival records, collection and researching historical records, or library systems?
09 Describe your experience as a professional librarian or experience in archival records, collection and researching historical records, or library systems.
10 How many years of supervisory experience do you have?
11 Describe at least three (3) ways that technology might be used to increase public interest and awareness in library or museum services, or more generally in art, history, or literature.
12 Describe different ways in which you would seek to shape the experience of someone visiting a small museum exhibit space for the first time. Please explain your reasoning.
13 In detail, please describe your experience with preservation and management of archives and special collections in non-textual formats (e.g. photographs, A/V recordings, digital files). Please list the tools and platforms used to implement and facilitate workflows. If you do not have experience, answer "n/a".
14 Describe your experience with managing a museum and/or exhibitions. What type of museum or exhibition projects have you worked on, what did it entail and what was your role? If you do not have experience enter "N/A"
15 Describe your experience with evaluating and processing collections, documents, and artifacts. What type of collections did you process and explain how you completed the work. If you do not have experience enter "N/A"
16 I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.
#J-18808-Ljbffr