The Contractor Consultants
Human Resources Assistant/Office Coordinator
The Contractor Consultants, Santa Clarita, California, United States, 91382
Human Resources Assistant/Office Coordinator
Intelligent Fire Systems Solutions Inc. (IFSS) is seeking an organized and proactive Human Resources Assistant/Office Coordinator to join our growing team in Anaheim, CA. This dual‑role position supports the Human Resources Department with key administrative tasks and employee onboarding while also managing day‑to‑day office coordination at one of our California offices.
Company:
Intelligent Fire Systems Solutions Inc.
Location:
Anaheim, CA
Pay Rate:
$22‑$26+ per hour (depending on experience)
Industry:
Construction Services | Fire Protection
Job Overview IFSS is a trusted union contractor delivering expert fire protection services across commercial, industrial, and government sectors. Our culture values collaboration, mentorship, and accountability. We are looking for someone who thrives in a dynamic environment, enjoys working with people, and takes pride in keeping operations organized and efficient.
Key Responsibilities
HRIS & Audits
Conduct regular audits to ensure accuracy and compliance
Generate and analyze HR metrics (headcount, turnover, PTO, compliance, etc.) for leadership
Audit employee records, certifications, training completion, and compliance documentation
Onboarding & Training Coordination
Assign, monitor, and track completion of mandatory new‑hire training modules
Follow up with new hires on onboarding tasks (I‑9, direct deposit, benefits, etc.)
Prepare and distribute new‑hire welcome materials and ensure smooth first‑day experiences
Partner with managers to ensure new hires are equipped for success
Benefits Administration Support
Assist with onboarding and open‑enrollment benefit coordination
Respond to employee benefit inquiries and direct them to vendors or HR partners as needed
Maintain accurate benefit data within HRIS
Administrative & HR Support
Maintain company directories and employee contact lists
Support employee engagement initiatives and company‑wide communications
Assist with HR reporting, scheduling, and documentation preparation
Manage confidential information with professionalism and discretion
Office Coordination (Building Support)
Serve as main point of contact for daily office operations
Manage office supply inventory, vendor coordination, and facility requests (maintenance, cleaning, repairs)
Oversee mail distribution, scanning, and general clerical tasks
Coordinate building access and visitor management
Support logistics for meetings, orientations, and training sessions
Ensure office remains organized, professional, and safe
Other duties as assigned
Qualifications
1‑2+ years of HR or office administration experience
Familiarity with HRIS systems (e.g., BambooHR, ADP, Paycom) and basic reporting
Strong organizational skills and ability to manage multiple tasks simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Core Competencies
Detail‑oriented: Ensures accuracy and consistency in HR data and audits
Organized: Balances HR and administrative duties efficiently
Proactive: Anticipates needs, communicates clearly, and follows through
Confidential: Exercises discretion with sensitive employee and company information
Collaborative: Works well with HR, management, and facility vendors
Benefits
Medical, dental, and vision insurance
Weekly pay cycle and retirement savings program
Paid time off (PTO, holidays)
Paid training, safety certifications, and mentorship opportunities
Additional Perks
Company events and team culture
Professional, collaborative environment
Schedule
Full‑time, Monday‑Friday
Occasional overtime may be required based on business or project needs
Work Location This position is based at the Anaheim, CA office.
Equal Employment Opportunity Statement We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compliance Notice A background and drug screening check will be completed as part of the onboarding process, in compliance with applicable laws.
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Company:
Intelligent Fire Systems Solutions Inc.
Location:
Anaheim, CA
Pay Rate:
$22‑$26+ per hour (depending on experience)
Industry:
Construction Services | Fire Protection
Job Overview IFSS is a trusted union contractor delivering expert fire protection services across commercial, industrial, and government sectors. Our culture values collaboration, mentorship, and accountability. We are looking for someone who thrives in a dynamic environment, enjoys working with people, and takes pride in keeping operations organized and efficient.
Key Responsibilities
HRIS & Audits
Conduct regular audits to ensure accuracy and compliance
Generate and analyze HR metrics (headcount, turnover, PTO, compliance, etc.) for leadership
Audit employee records, certifications, training completion, and compliance documentation
Onboarding & Training Coordination
Assign, monitor, and track completion of mandatory new‑hire training modules
Follow up with new hires on onboarding tasks (I‑9, direct deposit, benefits, etc.)
Prepare and distribute new‑hire welcome materials and ensure smooth first‑day experiences
Partner with managers to ensure new hires are equipped for success
Benefits Administration Support
Assist with onboarding and open‑enrollment benefit coordination
Respond to employee benefit inquiries and direct them to vendors or HR partners as needed
Maintain accurate benefit data within HRIS
Administrative & HR Support
Maintain company directories and employee contact lists
Support employee engagement initiatives and company‑wide communications
Assist with HR reporting, scheduling, and documentation preparation
Manage confidential information with professionalism and discretion
Office Coordination (Building Support)
Serve as main point of contact for daily office operations
Manage office supply inventory, vendor coordination, and facility requests (maintenance, cleaning, repairs)
Oversee mail distribution, scanning, and general clerical tasks
Coordinate building access and visitor management
Support logistics for meetings, orientations, and training sessions
Ensure office remains organized, professional, and safe
Other duties as assigned
Qualifications
1‑2+ years of HR or office administration experience
Familiarity with HRIS systems (e.g., BambooHR, ADP, Paycom) and basic reporting
Strong organizational skills and ability to manage multiple tasks simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Core Competencies
Detail‑oriented: Ensures accuracy and consistency in HR data and audits
Organized: Balances HR and administrative duties efficiently
Proactive: Anticipates needs, communicates clearly, and follows through
Confidential: Exercises discretion with sensitive employee and company information
Collaborative: Works well with HR, management, and facility vendors
Benefits
Medical, dental, and vision insurance
Weekly pay cycle and retirement savings program
Paid time off (PTO, holidays)
Paid training, safety certifications, and mentorship opportunities
Additional Perks
Company events and team culture
Professional, collaborative environment
Schedule
Full‑time, Monday‑Friday
Occasional overtime may be required based on business or project needs
Work Location This position is based at the Anaheim, CA office.
Equal Employment Opportunity Statement We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compliance Notice A background and drug screening check will be completed as part of the onboarding process, in compliance with applicable laws.
#J-18808-Ljbffr