Ultimate Staffing
Sr. Business Solutions Director, Team Lead
Ultimate Staffing Services
Base pay range $22.00/hr - $25.00/hr
REPORTS TO: Vice President of Operations
The Administrative Assistant supports the VP of Operations by preparing and organizing the information needed to manage multiple departments. This role is focused on structured preparation, accuracy, and forward visibility.
Core Responsibilities
HR Support
Maintain personnel files
Track onboarding/compliance documentation
Update HR logs and expiration tracking
Sales Support
Pull sales data and update Excel graphs and worksheets
Print reports from database, export data and manipulate data as requested
Customer Service Support
Monitor and route shared Sales/Customer Service email inbox
Marketing Support
Draft simple flyers or communications
Maintain image files / rename / edit as necessary
Production / Compliance / IT Support
Pull long‑lead / open order / promise date reports
Track upcoming compliance deadlines
Maintain IT tickets/renewals tracking
Required Skills
3+ years administrative experience
Strong Excel (charts, formatting, reporting)
Photoshop & Adobe products
Highly organized; strong file hygiene
Comfortable in manufacturing/operations environment
Handles confidential information; works independently and anticipates need
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Manufacturing
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Base pay range $22.00/hr - $25.00/hr
REPORTS TO: Vice President of Operations
The Administrative Assistant supports the VP of Operations by preparing and organizing the information needed to manage multiple departments. This role is focused on structured preparation, accuracy, and forward visibility.
Core Responsibilities
HR Support
Maintain personnel files
Track onboarding/compliance documentation
Update HR logs and expiration tracking
Sales Support
Pull sales data and update Excel graphs and worksheets
Print reports from database, export data and manipulate data as requested
Customer Service Support
Monitor and route shared Sales/Customer Service email inbox
Marketing Support
Draft simple flyers or communications
Maintain image files / rename / edit as necessary
Production / Compliance / IT Support
Pull long‑lead / open order / promise date reports
Track upcoming compliance deadlines
Maintain IT tickets/renewals tracking
Required Skills
3+ years administrative experience
Strong Excel (charts, formatting, reporting)
Photoshop & Adobe products
Highly organized; strong file hygiene
Comfortable in manufacturing/operations environment
Handles confidential information; works independently and anticipates need
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Manufacturing
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
#J-18808-Ljbffr