Fotona® USA
Assistant Manager: Tradeshow and Events (Irving, TX)
Fotona® USA, Irving, Texas, United States, 75084
Assistant Manager: Tradeshow and Events (Irving, TX)
Globally recognized for exceptional product performance and versatility, Fotona develops award-winning aesthetic, medical, and dental lasers. With over 50 years of laser expertise and industry leadership, Fotona has sold over 30,000 lasers worldwide with distribution in over 60 countries. Fotona’s reputation for excellence is earned from its dedication to R&D, unparalleled quality, reliability, ease of use, and durability.
We are seeking a motivated and detail-oriented
Assistant Manager of Tradeshows and Events
to join our dynamic team. This role is responsible for assisting in the planning, coordination, and execution of tradeshows, conferences, and events that elevate our brand presence and drive engagement. The ideal candidate will have excellent organizational skills, a passion for event planning, and the ability to manage multiple projects in a fast‑paced environment.
Key Responsibilities
Support the development and execution of tradeshows, regional meetings, workshops, and event strategies aligned with business objectives
Logistical coordination of over 100 events a year, including venue selection, preparation and tracking of incoming and outgoing shipments of materials, equipment, and travel arrangements
Speaker and presenter relations: Conduct outreach to potential speakers, including industry leaders, subject matter experts, and keynote presenters; serve as the primary point of contact for all speaker‑related inquiries and correspondence; provide clear and timely communication regarding event details, schedules, deliverables, and expectations
Contract negotiation with external partners and service providers to ensure high‑quality execution and adherence to budget
For select events, oversee onsite set‑up and tear down, ensuring compliance with all guidelines and timelines; provide on‑site support, troubleshoot issues, and ensure a smooth attendee experience
Anticipate and resolve potential issues such as scheduling conflicts, technical difficulties, or last‑minute cancellations; prepare backup plans, such as replacement speakers or alternative session formats, to ensure the event’s success
Tracking and Reporting
Ensure lead data capture and flow into CRM
Post‑Event Analysis: gather and analyze event metrics and feedback to evaluate success and identify areas for improvement
Prepare post‑event reports to share insights and recommendations with stakeholders
Budget Management: track event expenses and ensure adherence to the approved budget; identify cost‑saving opportunities without compromising quality
Stakeholder Collaboration and Communication
Collaborate with internal teams such as marketing and sales to align event goals with company priorities
Collaborate with marketing to create event marketing materials, including invitations, promotional content, and signage
Manage pre‑event, during‑event, and post‑event communications to maximize attendance and engagement
Leadership
Assist in hiring, training, and mentoring Tradeshow and Event Specialist role(s) to support all divisions
Monitor progress of events and assist in ensuring team members meet deadlines and deliverables
Foster a collaborative and motivated team environment, encouraging creativity and problem‑solving
Skills and Abilities
Outstanding project management and organizational skills, able to self‑manage timelines, anticipate workflow, balance priorities, and adapt as needed in a busy and ever‑changing environment
Strong attention to detail, able to complete multiple ongoing, multi‑task assignments accurately and on time
Self‑disciplined with a proven track record of dependability, consistency, and sound judgment
Collaborative team player who takes ownership of assigned responsibilities
Excellent ability to build positive relationships and facilitate productive interactions with internal and external customers across the United States and diverse groups
Proficiency in event management software and tools (e.g., Cvent, Eventbrite); familiarity with Salesforce CRM and marketing automation platforms is a strong plus
Office Suite skills, Google Docs, Smartsheets experience a plus
Requirements
Ability to travel domestically within the US to provide onsite logistical support and coordination at some weekend tradeshows/events, approximately 5–10 times per year
Willingness to travel and work flexible hours, including evenings and weekends as needed
Ability to lift and carry up to 20–50 pounds on a daily/weekly basis; occasional lifting over 50 lbs and occasional moving heavy equipment on wheels/casters
Ability to stand, push/pull, bend, squat, stretch, twist/turn, walk, and reach throughout the day; ability to work at a computer and sit for extended periods
Education and Experience
Bachelor’s degree in marketing, event management, communications, or a related field
2–4 years of experience in tradeshow or event planning, preferably in a corporate or agency environment
Proven success in developing successful marketing plans and campaigns
Excellent written and verbal communication skills
Strong project management, multitasking, and decision‑making skills
Metrics‑driven marketing mindset with an eye for creativity
Experience with marketing automation and CRM tools
Experience driving growth through digital, email, offline, and social channels
Compensation
Full‑time, salaried position. Competitive pay based on experience
Excellent benefits package including medical, dental, vision, and life insurance
401(k) with matching
Opportunity to develop and grow a career within a fast‑growing, industry‑leading company
Fotona is an equal‑opportunity employer. We are committed to fostering a diverse and inclusive workplace.
#J-18808-Ljbffr
We are seeking a motivated and detail-oriented
Assistant Manager of Tradeshows and Events
to join our dynamic team. This role is responsible for assisting in the planning, coordination, and execution of tradeshows, conferences, and events that elevate our brand presence and drive engagement. The ideal candidate will have excellent organizational skills, a passion for event planning, and the ability to manage multiple projects in a fast‑paced environment.
Key Responsibilities
Support the development and execution of tradeshows, regional meetings, workshops, and event strategies aligned with business objectives
Logistical coordination of over 100 events a year, including venue selection, preparation and tracking of incoming and outgoing shipments of materials, equipment, and travel arrangements
Speaker and presenter relations: Conduct outreach to potential speakers, including industry leaders, subject matter experts, and keynote presenters; serve as the primary point of contact for all speaker‑related inquiries and correspondence; provide clear and timely communication regarding event details, schedules, deliverables, and expectations
Contract negotiation with external partners and service providers to ensure high‑quality execution and adherence to budget
For select events, oversee onsite set‑up and tear down, ensuring compliance with all guidelines and timelines; provide on‑site support, troubleshoot issues, and ensure a smooth attendee experience
Anticipate and resolve potential issues such as scheduling conflicts, technical difficulties, or last‑minute cancellations; prepare backup plans, such as replacement speakers or alternative session formats, to ensure the event’s success
Tracking and Reporting
Ensure lead data capture and flow into CRM
Post‑Event Analysis: gather and analyze event metrics and feedback to evaluate success and identify areas for improvement
Prepare post‑event reports to share insights and recommendations with stakeholders
Budget Management: track event expenses and ensure adherence to the approved budget; identify cost‑saving opportunities without compromising quality
Stakeholder Collaboration and Communication
Collaborate with internal teams such as marketing and sales to align event goals with company priorities
Collaborate with marketing to create event marketing materials, including invitations, promotional content, and signage
Manage pre‑event, during‑event, and post‑event communications to maximize attendance and engagement
Leadership
Assist in hiring, training, and mentoring Tradeshow and Event Specialist role(s) to support all divisions
Monitor progress of events and assist in ensuring team members meet deadlines and deliverables
Foster a collaborative and motivated team environment, encouraging creativity and problem‑solving
Skills and Abilities
Outstanding project management and organizational skills, able to self‑manage timelines, anticipate workflow, balance priorities, and adapt as needed in a busy and ever‑changing environment
Strong attention to detail, able to complete multiple ongoing, multi‑task assignments accurately and on time
Self‑disciplined with a proven track record of dependability, consistency, and sound judgment
Collaborative team player who takes ownership of assigned responsibilities
Excellent ability to build positive relationships and facilitate productive interactions with internal and external customers across the United States and diverse groups
Proficiency in event management software and tools (e.g., Cvent, Eventbrite); familiarity with Salesforce CRM and marketing automation platforms is a strong plus
Office Suite skills, Google Docs, Smartsheets experience a plus
Requirements
Ability to travel domestically within the US to provide onsite logistical support and coordination at some weekend tradeshows/events, approximately 5–10 times per year
Willingness to travel and work flexible hours, including evenings and weekends as needed
Ability to lift and carry up to 20–50 pounds on a daily/weekly basis; occasional lifting over 50 lbs and occasional moving heavy equipment on wheels/casters
Ability to stand, push/pull, bend, squat, stretch, twist/turn, walk, and reach throughout the day; ability to work at a computer and sit for extended periods
Education and Experience
Bachelor’s degree in marketing, event management, communications, or a related field
2–4 years of experience in tradeshow or event planning, preferably in a corporate or agency environment
Proven success in developing successful marketing plans and campaigns
Excellent written and verbal communication skills
Strong project management, multitasking, and decision‑making skills
Metrics‑driven marketing mindset with an eye for creativity
Experience with marketing automation and CRM tools
Experience driving growth through digital, email, offline, and social channels
Compensation
Full‑time, salaried position. Competitive pay based on experience
Excellent benefits package including medical, dental, vision, and life insurance
401(k) with matching
Opportunity to develop and grow a career within a fast‑growing, industry‑leading company
Fotona is an equal‑opportunity employer. We are committed to fostering a diverse and inclusive workplace.
#J-18808-Ljbffr