BEK DEVELOPERS LLC is hiring: Property Management Administrator in Beachwood

Position Overview

The Commercial Property Management Administrator supports the day-to-day operations of the property management team by handling administrative, financial, and tenant-related tasks. This role ensures the smooth management of commercial properties by maintaining accurate records, coordinating with tenants and vendors, and assisting with lease administration, budgeting, and reporting. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced real estate environment.

Key Responsibilities

Administrative Support

• Provide administrative assistance to Property Managers and senior staff.
• Maintain and organize property files, contracts, certificates of insurance, and other documentation.
• Prepare correspondence, memos, and tenant communications.
• Track and ensure compliance with lease obligations and critical dates.

Tenant & Vendor Relations

• Serve as a first point of contact for tenant inquiries, maintenance requests, and service issues.
• Coordinate vendor services including janitorial, landscaping, security, and maintenance.
• Ensure timely vendor invoicing, contract renewals, and insurance documentation.
• Assist with tenant move-ins, move-outs, and coordination of building access.

Financial & Lease Administration

• Process accounts payable and receivable related to assigned properties.
• Assist in preparing monthly financial reports and annual budgets.
• Track rent payments, late fees, and reconciliations.
• Support CAM (Common Area Maintenance) reconciliation and reporting.

Operations & Compliance

• Monitor work orders and ensure completion within service level expectations.
• Help maintain building safety, compliance, and sustainability documentation.
• Schedule inspections, maintenance, and compliance reviews as needed.
• Support implementation of property management software systems (e.g., Yardi, MRI, or AppFolio).

Qualifications

Education & Experience

• 3+ years of experience in commercial property management, real estate administration, or office management.
• Associate’s or Bachelor’s degree in Business, Real Estate, or related field is a plus, but not required.

Skills & Competencies

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office Suite; experience with Yardi, MRI, or similar platforms preferred.
• Basic understanding of lease documents and financial reporting.
• Ability to work independently and as part of a team.

Work Environment

• Office-based with occasional property site visits.
• Fast-paced, professional setting requiring strong time management and follow-through.