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The Administrative Assistant will provide key support in a high‑growth area of an award‑winning architectural, engineering and consulting firm. In this position you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back‑up receptionist. This demanding and fast‑paced role requires a personable candidate who is highly proficient in all administrative software.
Your Impact
- Actively involved in the day‑to‑day operations of the Principal in charge and leadership
- Assist with set up and planning for client meetings and firm‑wide events
- Prepare meeting space for team meetings
- Reserve conference rooms and conference call lines and/or set up video conferences
- Record meeting minutes and prepare meeting agendas
- Prepare letters, contracts and other communications
- Schedule and coordinate meetings
- Log and prepare client sponsorship requests and other check requests
- Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
- Liaise with consultants, clients, printers and suppliers
- Performs internet research upon request
- Assist with special projects as needed
- All other duties as assigned
Here’s What You’ll Need
- 5+ years of administrative/professional office experience
- Superior client focus/service mentality
- Strong problem‑solving and teamwork skills
- Creativity, integrity, and initiative
- Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills and excellent communication skills, both verbal and written
- Strong attention to detail, including proofreading
- Ability to prioritize multiple projects and adjust work accordingly
Here’s How You’ll Stand Out
- You have experience serving C‑level leadership
- You have previous experience in a professional services firm (architecture, engineering, law office)
- Proficiency in Salesforce
- You have a bachelor’s degree
Seniority level: Mid‑Senior level. Employment type: Full‑time. Job function: Administrative. Industry: Architecture and Planning.
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