Aston Carter is hiring: Administrative Assistant in Chesapeake

Administrative Assistant – Purchasing (Ship Repair Industry)

Job Title: Administrative Assistant – Purchasing

Work Schedule: Monday–Friday, 8:00 AM – 4:45 PM

Key Responsibilities

• Maintain and organize accurate purchasing and procurement records
• Update and manage vendor databases and sourcing documentation
• Coordinate communication between internal departments and external suppliers
• Perform administrative tasks including data entry, filing, scanning, and document management
• Support purchasing operations using Microsoft Office (especially Excel) and Costpoint systems

Required Qualifications

• Prior experience in purchasing, procurement, or administrative support
• Must have experience working in a ship repair company
• Strong attention to detail and accuracy in data entry
• Proficiency in Microsoft Office Suite, particularly Excel
• Effective communication skills for order processing and vendor coordination

Preferred Qualifications

• Experience with vendor management and supplier relations
• Advanced Excel skills (e.g., pivot tables, VLOOKUP, data analysis)

Pay and Benefits

Pay range: $23.00 - $25.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

Fully onsite position in Chesapeake, VA.

Application Deadline

This position is anticipated to close on Oct 31, 2025.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority Level

Entry level

Employment Type

Contract

Job Function

Administrative

Industries

Staffing and Recruiting