Administrative Assistant Job at Inside Higher Ed in Tallahassee

Administrative Assistant – P09848

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full‑time opening for the position of Administrative Assistant – P09848 in Student Life.

What You’ll Do

This position performs a variety of clerical/secretarial and event/programmatic support functions of moderate scope and complexity requiring exercising considerable judgment and initiative. Responsibilities include assisting College staff, faculty, and students with information and clerical duties as needed. The role also involves providing support to Case Management, Student Life, the Dean of Students Office, and other departments in Student Services as needed. Additionally, this position is responsible for ordering and reconciling payments for goods and services for all Student Services departments in conjunction with the Student Services Business Office.

Day-to-day Responsibilities Will Include, But Not Be Limited To

• Provides administrative and programmatic/event support for the Department of Student Services, including the Dean of Student Services, Case Management, Student Life, and other offices on an as‑needed basis. Conducts daily secretarial functions such as maintaining files, scheduling, and calendar maintenance. Screens and routes all calls and questions for Student Services all inquiries, provides TSC information to the public, and makes appointments as needed.
• Welcomes students to the office and interacts with students in a confidential manner. Assists with the SAS Tram operations as needed.
• Helps to maintain a calm, clean, and organized atmosphere in the Student Services office suite.
• Coordinate the Intake process and appointment process for Talon’s Market.
• Assist the Manager of Student Services with scheduling and multiple calendars maintenance.
• Create AiM tickets for Facilities Maintenance and IT tickets as needed.
• Coordinate with outside vendors for food, supplies, and equipment, including tents, tables, and chairs, for events ranging from small meetings to large festivals and Convocation as needed.
• Performs other related duties as assigned.

Who We’re Looking For

We’re seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have:

• High School Diploma or equivalent, AA degree preferred.
• Two (2) years of secretarial and /or clerical experience; or a combination of education and/or experience.

Why You’ll Love Working Here

• A dynamic campus atmosphere where your contributions directly impact student success.
• A culture that champions continuous improvement, where students and staff alike are valued and empowered.
• A supportive team that encourages collaboration, creativity, and innovation.

What We Offer

• Competitive salary of $35,857.83 – $38,726.46 annually.
• Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
• Opportunities for professional development.
• A generous leave policy, including paid holidays plus winter and spring breaks.
• A collaborative and inspiring campus community.
• Tuition waivers and tuition reimbursement programs for continuous learning.
• Free access to TSC athletics, fine arts, and performing arts events.

Please visit the College's Benefits site to see the full list of benefits and opportunities.

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor’s degrees, and in‑demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.