Kaman Precision Products Fuzing is hiring: Administrative Assistant in Middletow

Administrative Assistant role at Kaman Precision Products Fuzing

Kaman Precision Products Fuzing provided pay range

This range is provided by Kaman Precision Products Fuzing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$27.00/hr - $32.00/hr

At Kaman, we are always looking for a better way. Whether we are helping keep our troops safe or pioneering safer ways to fly the globe, we approach every challenge with an innovation mindset. We consider our people to be the key to our success and have created an environment that provides opportunities for our employees to learn and grow in their careers.

We are currently searching for a talented Administrative Assistant at Kaman Precision Products in Middletown, CT, to be a key part of our outstanding Quality and Purchasing team. We are looking for candidates who embody our core values: Respect, Excellence, Accountability, Creativity, and Honor.

The Administrative Assistant will work fully onsite under the direction of the Sr. Manager, Purchasing, and Quality Director, with a minimum of supervision. Performs administrative and clerical support for the purchasing and quality departments.

Duties and responsibilities include, but are not limited to, the following:

• Prepare and maintain memos, reports, and other related documents. Ensure a high degree of neatness and accuracy when documents are prepared under severe time constraints. Utilize personal computer and associated word processing, spreadsheet, presentation, and database application software to enhance efficiency, devise standard formats for memos, charts, reports, notices, and related items. Assist supervision in the research and assembly of information to be used for reference, meetings, presentations, or matters of highly sensitive or confidential nature. Ensure that all information required for meetings/presentations is current and complete. Prepare data of a confidential or sensitive matter.
• Coordinate and maintain telephone coverage during business hours and answer and screen telephone calls expeditiously, using discretion to handle calls independently or take/relay messages.
• Make domestic and international travel arrangements for supervision and other management staff, as required.
• Arrange day‑to‑day schedules and appointments, adjusting as necessary and alerting supervision to commitments, cancellations, or conflicts.
• Open and screen mail.
• Maintain good customer relations and be responsive to customer and company personnel needs, issues, and concerns.
• Order and maintain office supplies, including those needed for management coffee and beverage area.
• Make arrangements for repair of office equipment, as needed.
• Assist in the preparation of proposals, presentations, and other large document projects, as required.
• May coordinate activities for meetings, ceremonies, and other special events at the facility or offsite as required.
• Maintain effective liaison with other divisions, departments, and personnel.
• Maintain confidentiality and project a professional demeanor.
• Review and create purchase orders to suppliers, including quantity and pricing verification as well as quality requirements and necessary flow‑downs.
• Arrange and maintain electronic folders, distribute mail, and arrange appointments and meetings with staff members and personnel outside the department.
• Maintain files, records, logs, form control, supplies, addresses, phone numbers, and other data as instructed or required.
• Responsible for any other projects as defined and assigned by the Sr. Manager – Purchasing.

Summary Of Main Responsibilities

• Annual Reps and Certs Mailing
• Tracking of AS9100 and ISO Certs
• Mailing Supplier Scorecards
• Creating Metrics for Quality and Purchasing
• Administering Outside Processing Orders
• Ariba Administrator
• Proposal Assistant for Purchasing Quotations
• SRVs & VRs Maintenance
• MRR Support
• Supplier Assessments Maintenance
• Net-Inspect FAIRs Repository (FAIRs prior to Net-Inspect)
• Other tasks/projects for Quality and Purchasing as required

Qualifications

• Knowledge of office procedures and routines
• Good working knowledge of word processing, spreadsheet, and presentation application software
• Requires good organizational skills and the ability to work independently to prioritize workload and handle large volume of diverse tasks
• Fluent oral and written communication skills needed
• High school diploma or equivalent plus additional specialized courses equal to 2 years of college
• Associate's degree preferred
• Minimum 2 years of applicable work experience
• Attention to detail is a must
• Working knowledge of ISO 9001 or AS9100 regulations is a plus
• Ability to work onsite, 5 days a week
• Team player with a positive attitude and a passion for excellence

Many positions at Kaman require access to information or technology that is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). For ITAR and EAR purposes, U.S. persons include U.S. citizens, nationals, and lawful permanent residents, as well as asylees and refugees. The ITAR and/or EAR may limit access rights for non-U.S. persons or other unauthorized individuals. Kaman reserves the right to require candidates and employees to provide proof of citizenship, nationality, and/or immigration status to determine ITAR and EAR compliance requirements.

Kaman is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other protected characteristics protected by law. Kaman and all its related companies fully endorse equal opportunity for all.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Defense and Space Manufacturing

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