Supervising Legal Secretary Job at Government Jobs in Salinas

Overview

Supervising Legal Secretary

The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law.

Responsibilities

The ideal candidate will be responsible for supervising, developing, organizing, and coordinating the daily operations of clerical support staff who provide personal secretarial support to assigned attorneys, managing legal documents and superior court files. They will oversee staff performance, conduct formal counseling and performance appraisals, recommend disciplinary actions, and support training and development initiatives. The candidate will also play a key role in developing and implementing clerical procedures and policies, while resolving complex technical issues and serving as a resource for staff. Additionally, they will coordinate work with other sections, collaborate with attorneys to ensure effective workflow, and prepare operational reports.

Eligibility

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Qualifications

The successful candidate will have a proven track record demonstrating the following knowledge, skills and abilities :

• Thorough knowledge of the services, functions, and procedures used in legal office work pertaining to criminal court procedure.
• Legal terminology and general legal forms and documents.
• English grammar, spelling, sentence structure, written format, and punctuation.

• Working knowledge of the principles and practices of supervision, including work planning, organization, and prioritizing; planning and adjusting staffing; monitoring and evaluating effectiveness; documenting work performance.
• Plan, train, prioritize, assign, review, and evaluate the work of others.
• Plan, coordinate, and implement overall work plans to achieve a designated objective.
• Orally communicate in English in order to receive and give directions.
• Communicate effectively, in writing, in order to compose routine correspondence for signature by others.
• Establish and maintain effective work relationships with those contacted through the course of work.
• Exercise tact and good judgment in dealing with people from a variety of socioeconomic and ethnic backgrounds.
• Maintain confidentiality of information.
• Operate a variety of office equipment including typewriters, personal computers, adding machines, telephones, etc.

Any combination of training, education, and / or experience which provides the knowledge, skills, and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is : Experience : Either Three years of progressively responsible clerical experience in a legal office which included leadworker responsibilities. OR Two years of experience in the class of Senior Legal Secretary in the County of Monterey.

Employment Requirements

The required conditions of employment include, but are not limited to the following :

• Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and / or emergency.
• Successfully pass a background check to include Department of Justice (DOJ) fingerprinting.

Benefits and Employment Notes

The County of Monterey offers an excellent benefits package. Please visit our website to view the benefit summary sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and / or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.

If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.