Senior Medical Secretary Job at Emory Healthcare in Atlanta

Overview

Senior Medical Secretary role at Emory Healthcare.

Benefits

• Comprehensive health benefits that start day 1
• Student Loan Repayment Assistance & Reimbursement Programs
• Family-focused benefits
• Wellness incentives
• Ongoing mentorship, development, and leadership programs
• And more

Description

Three years of medical secretary experience required.

Responsibilities

• Under minimal supervision, answer unit/department telephones and greet visitors according to departmental procedure; screen calls and take messages or refer caller/visitor to appropriate staff member.
• Greet visitors in a courteous manner. Receive, open, date, and distribute incoming mail to appropriate employee.
• Prepare and mail outgoing correspondence and information.
• Set up, organize, and maintain various departmental and/or patient files according to established procedures.
• Retrieve appropriate information upon request for internal and external use.
• Arrange and schedule appointments and regular or intermittent meetings for one or more managers.
• Prepare daily schedules, prioritize requests for meetings, and make and confirm travel arrangements.
• Schedule and coordinate meetings and/or special events.
• Take minutes as requested. Take and/or transcribe dictation.
• Type medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring knowledge of medical terminology from rough draft to final copy.
• Proofread generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies.
• Advise writer or supervisor of policy deviations.
• Assist in preparing and completing special projects.
• Communicate and implement office procedures for recordkeeping, filing, ordering of supplies and confidential information.
• May supervise or direct the work of student and/or regular employees.
• May interview applicants and provide input to performance evaluations.
• Track vacation and back up coverage schedules.
• Process employee time cards and other employee transactions after review and approval.
• Initiate, process and maintain records and invoices on purchases, reimbursements, receipts and related financial matters.
• Prepare charge sheets and bills for outpatient and inpatient services as necessary.
• Maintain budget records and assist in examining and highlighting variances in budget reports.
• Inform supervisor of status of accounts.
• Operate standard office equipment including telephones, copiers, fax machines, and computers.
• Inventory, order, and maintain office supplies and forms.
• Complete purchase requisitions and receive supplies.
• Enter, update, maintain, compile and retrieve data from computer databases.
• Document how to access files.
• Generate regular or special reports and/or statistics after collecting and organizing data.
• Performs other related responsibilities as required.

Minimum Qualifications

• A high school diploma or equivalent.
• Three years of medical secretary experience.
• An advanced knowledge of medical terminology.
• Previous experience with various personal computer software applications.
• Positions within this classification may require the ability to type or keyboard 50 accurate words per minute.

Physical Requirements

(Medium Max 25 lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing).

Environmental Factors

Environmental factors may vary depending on the assigned work area and tasks. Exposures include blood-borne pathogens, bio-hazardous waste, chemicals/gases/fumes/vapors, communicable diseases, electrical shock, varying floor surfaces, hot/cold temperatures, indoor/outdoor conditions, latex, lighting, patient care handling injuries, radiation, shift work. Use of personal protective equipment may be required. Travel may be required.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at careers@emoryhealthcare.org. One week's advance notice is preferred.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Health Care Provider

Industries

• Hospitals and Health Care