City of Oceanside
Salary :
$42,411.20 - $55,348.80 Annually Location :
City Hall - 300 North Coast Highway - Oceanside, CA Job Type:
Full Time Job Number:
25-133 Department:
Development Services Opening Date:
10/23/2025 Closing Date:
11/21/2025 4:00 PM Pacific
Introduction THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER. The City of Oceanside is accepting applications for the position of Office Specialist II. There is currently one vacancy in the Code Enforcement Division of Development Services.
Examples of Duties Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.
Acts as a receptionist; answers the telephone and assists the general public; takes and distributes messages for department staff; provides information as required; performs a variety of routine recordkeeping duties, including maintaining records; responds to requests by researching and extracting information from archives; enters and updates departmental data into computer terminal; types a wide variety of documents and forms; retrieves data; operates a printer and other computer peripherals; operates a variety of office machines including a telephone switchboard, photocopier, typewriter and computer terminal; processes and distributes the mail including receiving, sorting and distributing incoming and outgoing correspondence; types and proofreads letters, memos, reports, agendas, resolutions, minutes, bulletins and other finished copy from rough draft, dictating machine or oral instructions; makes travel arrangements for department staff; maintains staff calendars; schedules meetings as required; prepares invoices, bills, receipts and authorizations to pay; maintains and balances petty cash; participates in ordering and distributing office supplies; checks and logs materials and supplies requisitioned and received; enters, modifies and verifies data in various automated information systems; classifies and codes data; participates in a variety of special projects as assigned; and performs related duties and responsibilities as required.
Minimum Qualifications Knowledge of
: Modern office procedures, methods and computer equipment. Principles of business letter writing and basic report preparation. Principles and procedures of recordkeeping. English usage, spelling, grammar and punctuation; and Pertinent Federal, State and local laws, codes and ordinances. Basic principles of accounting. Ability to
:
Type at a speed necessary for successful job performance. Respond to requests and inquiries from the general public. Learn to prepare clear and concise reports. Maintain clerical records. Learn to interpret and explain departmental policies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity which allows for effective interaction and communication with others; and Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Compose routine correspondence independently. Collect, organize and assemble data for reports, agendas and correspondence; and Work independently in the absence of supervision. Experience and Training
Experience
:
One year of clerical experience is desirable.
Training
:
Equivalent to the completion of the twelfth grade. Working Conditions and Selection Process
Environmental Conditions
:
Office environment. Physical Conditions
:
Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time. CITY OF OCEANSIDE
Oceanside City Employees' Association
Benefit Summary
The following is a highlight of benefits Retirement Public Employees' Retirement System (CalPERS)
Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details. Third Level 1959 Survivor Credit Survivor Continuation option
Additional Retirement Credit Purchase Options
Buy additional Service Retirement Credit prior to membership Service Credit for unused Sick Leave Buy additional Military Service Credit Health Insurance
Medical/Vision: (First of the month following 60 days)
Kaiser plan provided through Teamster Medical Trust. For more information please contact #877-214-8928 Dental: (First of the Month following hire)
Delta Preferred Option (DPO) Delta Care USA (DHMO) Pre-Tax Benefits
Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.
Employee Assistance Program (EAP)
The Anthem EAP is paid for by the City.
Available to all members of your household 6 free confidential counseling visits per incident Self-service support online or by phone Disability and Life Insurances
The STD/LTD/LIFE and AD&D Voya premiums are paid for by City. Short-Term Disability (STD) Insurance:
First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only Seven day waiting period unless hospitalized All sick leave must be exhausted before STD is used Long-Term Disability Insurance:
After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability Life and AD&D Insurance:
1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life and AD&D Voluntary Benefits
Benefits are employee paid. Supplemental Life Insurance through Voya:
Premiums are determined by age Purchased up to a maximum $500,000 for employees Spousal coverage up to the employee amount Dependent coverage up to $10,000 Flexible Spending Accounts through BCC:
Utilizes a debit card as a form of payment Health Care Spending Account - maximum annual deferral is $3,200 Dependent Care Spending Account - maximum annual deferral is $5,000 Deferred Compensation - 457 and Roth IRA through Mission Square:
457 - Maximum annual pre/post-taxed amount is $23,500 for 2025; over age 50 may contribute an additional $7,500 Roth IRA - Maximum post-taxed amount is $7,000; over age 50 may contribute an additional $1,000 MetLife Legal Plan
Telephone and office consultations are available for an unlimited number for personal legal matters with an attorney of your choice.
GotZoom Student Loan Relief
Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs. ScholarShare 529
An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits. Tuition Reimbursement
Up to $2,000 per fiscal year
Leave Benefits Vacation:
1 - 5 years: 3.58 hours 6 - 10 years: 5.12 hours 11 - 15 years: 6.65 hours 16 + years: 8.19 Maximum accrual:
360 hours for those hired before 7/1/95 300 hours for those hired 7/1/95 or after Holidays:
New Years' Day Martin Luther King Jr Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Friday after Thanksgiving Day Christmas Day 48 hours Floating Holidays per fiscal year Sick Leave: Accrual: 12 days per year
Max accrual: Unlimited Annual Sick Leave Pay Off:
Each calendar year an employee may elect to receive a 50% payment in lieu of accrued sick leave provided such employee has used 3 work days (maximum of 36 hours) or less of sick leave during the calendar year and has a minimum of 100 hours in their sick leave bank prior to the cash out request. Sick Leave pay off at separation:
Sick leave paid out depends on years of service and whether an employee retires or terminates Bereavement Leave:
Three days for death of employee's immediate family member Two additional days may be charged to sick leave upon approval
Certification Pay
The City will provide certification pay up to $1.00 per hour for employees utilizing designated certifications in the performance of their duties.
Bilingual and Notary Pay Bilingual: $1.73 per hour for eligible employees
Notary: $.58 per hour for eligible employees
Uniforms
The City will provide uniforms for any employee required by the City to wear such uniform in the course of their regular job duties.
Commercial Driver License The City will reimburse the application cost of Commercial Class A or B Driver License to full-time employees in certain classifications.
Safety Shoes The City will provide reimbursement up to $200 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.
Term of Compensation Plan Effective July 1, 2024 - June 30, 2026 This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01
Have you completed the twelfth grade or equivalent?
Yes No
02
Describe your experience in customer service. Include any work experience handling upset customers and complaints. PLEASE INCLUDE THE LENGHT OF TIME OF EXPERIENCE IN MONTHS/YEARS. 03
Describe your experience working with databases. PLEASE INCLUDE THE LENGTH OF TIME OF EXPERIENCE IN MONTHS/YEARS. 04
Describe your experience in typing letters, memos, reports, and agendas. PLEASE INCLUDE THE LENGTH OF TIME OF EXPERIENCE IN MONTHS/YEARS. 05
Describe your experience providing clerical and/or administrative support. PLEASE INCLUDE THE LENGHT OF TIME OF EXPERIENCE IN MONTHS/YEARS. 06
Describe your experience in researching discrepancies, proofreading, and editing documents. PLEASE INCLUDE THE LENGTH OF TIME OF EXPERIENCE IN MONTHS/YEARS. 07
List the computer programs you are familiar with and indicate your proficiency level as basic, intermediate or advanced. 08
CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omission of material facts may forfeit my right to employment considerations by the City of Oceanside. Required Question
$42,411.20 - $55,348.80 Annually Location :
City Hall - 300 North Coast Highway - Oceanside, CA Job Type:
Full Time Job Number:
25-133 Department:
Development Services Opening Date:
10/23/2025 Closing Date:
11/21/2025 4:00 PM Pacific
Introduction THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER. The City of Oceanside is accepting applications for the position of Office Specialist II. There is currently one vacancy in the Code Enforcement Division of Development Services.
Examples of Duties Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.
Acts as a receptionist; answers the telephone and assists the general public; takes and distributes messages for department staff; provides information as required; performs a variety of routine recordkeeping duties, including maintaining records; responds to requests by researching and extracting information from archives; enters and updates departmental data into computer terminal; types a wide variety of documents and forms; retrieves data; operates a printer and other computer peripherals; operates a variety of office machines including a telephone switchboard, photocopier, typewriter and computer terminal; processes and distributes the mail including receiving, sorting and distributing incoming and outgoing correspondence; types and proofreads letters, memos, reports, agendas, resolutions, minutes, bulletins and other finished copy from rough draft, dictating machine or oral instructions; makes travel arrangements for department staff; maintains staff calendars; schedules meetings as required; prepares invoices, bills, receipts and authorizations to pay; maintains and balances petty cash; participates in ordering and distributing office supplies; checks and logs materials and supplies requisitioned and received; enters, modifies and verifies data in various automated information systems; classifies and codes data; participates in a variety of special projects as assigned; and performs related duties and responsibilities as required.
Minimum Qualifications Knowledge of
: Modern office procedures, methods and computer equipment. Principles of business letter writing and basic report preparation. Principles and procedures of recordkeeping. English usage, spelling, grammar and punctuation; and Pertinent Federal, State and local laws, codes and ordinances. Basic principles of accounting. Ability to
:
Type at a speed necessary for successful job performance. Respond to requests and inquiries from the general public. Learn to prepare clear and concise reports. Maintain clerical records. Learn to interpret and explain departmental policies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity which allows for effective interaction and communication with others; and Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Compose routine correspondence independently. Collect, organize and assemble data for reports, agendas and correspondence; and Work independently in the absence of supervision. Experience and Training
Experience
:
One year of clerical experience is desirable.
Training
:
Equivalent to the completion of the twelfth grade. Working Conditions and Selection Process
Environmental Conditions
:
Office environment. Physical Conditions
:
Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time. CITY OF OCEANSIDE
Oceanside City Employees' Association
Benefit Summary
The following is a highlight of benefits Retirement Public Employees' Retirement System (CalPERS)
Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details. Third Level 1959 Survivor Credit Survivor Continuation option
Additional Retirement Credit Purchase Options
Buy additional Service Retirement Credit prior to membership Service Credit for unused Sick Leave Buy additional Military Service Credit Health Insurance
Medical/Vision: (First of the month following 60 days)
Kaiser plan provided through Teamster Medical Trust. For more information please contact #877-214-8928 Dental: (First of the Month following hire)
Delta Preferred Option (DPO) Delta Care USA (DHMO) Pre-Tax Benefits
Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.
Employee Assistance Program (EAP)
The Anthem EAP is paid for by the City.
Available to all members of your household 6 free confidential counseling visits per incident Self-service support online or by phone Disability and Life Insurances
The STD/LTD/LIFE and AD&D Voya premiums are paid for by City. Short-Term Disability (STD) Insurance:
First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only Seven day waiting period unless hospitalized All sick leave must be exhausted before STD is used Long-Term Disability Insurance:
After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability Life and AD&D Insurance:
1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life and AD&D Voluntary Benefits
Benefits are employee paid. Supplemental Life Insurance through Voya:
Premiums are determined by age Purchased up to a maximum $500,000 for employees Spousal coverage up to the employee amount Dependent coverage up to $10,000 Flexible Spending Accounts through BCC:
Utilizes a debit card as a form of payment Health Care Spending Account - maximum annual deferral is $3,200 Dependent Care Spending Account - maximum annual deferral is $5,000 Deferred Compensation - 457 and Roth IRA through Mission Square:
457 - Maximum annual pre/post-taxed amount is $23,500 for 2025; over age 50 may contribute an additional $7,500 Roth IRA - Maximum post-taxed amount is $7,000; over age 50 may contribute an additional $1,000 MetLife Legal Plan
Telephone and office consultations are available for an unlimited number for personal legal matters with an attorney of your choice.
GotZoom Student Loan Relief
Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs. ScholarShare 529
An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits. Tuition Reimbursement
Up to $2,000 per fiscal year
Leave Benefits Vacation:
1 - 5 years: 3.58 hours 6 - 10 years: 5.12 hours 11 - 15 years: 6.65 hours 16 + years: 8.19 Maximum accrual:
360 hours for those hired before 7/1/95 300 hours for those hired 7/1/95 or after Holidays:
New Years' Day Martin Luther King Jr Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Friday after Thanksgiving Day Christmas Day 48 hours Floating Holidays per fiscal year Sick Leave: Accrual: 12 days per year
Max accrual: Unlimited Annual Sick Leave Pay Off:
Each calendar year an employee may elect to receive a 50% payment in lieu of accrued sick leave provided such employee has used 3 work days (maximum of 36 hours) or less of sick leave during the calendar year and has a minimum of 100 hours in their sick leave bank prior to the cash out request. Sick Leave pay off at separation:
Sick leave paid out depends on years of service and whether an employee retires or terminates Bereavement Leave:
Three days for death of employee's immediate family member Two additional days may be charged to sick leave upon approval
Certification Pay
The City will provide certification pay up to $1.00 per hour for employees utilizing designated certifications in the performance of their duties.
Bilingual and Notary Pay Bilingual: $1.73 per hour for eligible employees
Notary: $.58 per hour for eligible employees
Uniforms
The City will provide uniforms for any employee required by the City to wear such uniform in the course of their regular job duties.
Commercial Driver License The City will reimburse the application cost of Commercial Class A or B Driver License to full-time employees in certain classifications.
Safety Shoes The City will provide reimbursement up to $200 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.
Term of Compensation Plan Effective July 1, 2024 - June 30, 2026 This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01
Have you completed the twelfth grade or equivalent?
Yes No
02
Describe your experience in customer service. Include any work experience handling upset customers and complaints. PLEASE INCLUDE THE LENGHT OF TIME OF EXPERIENCE IN MONTHS/YEARS. 03
Describe your experience working with databases. PLEASE INCLUDE THE LENGTH OF TIME OF EXPERIENCE IN MONTHS/YEARS. 04
Describe your experience in typing letters, memos, reports, and agendas. PLEASE INCLUDE THE LENGTH OF TIME OF EXPERIENCE IN MONTHS/YEARS. 05
Describe your experience providing clerical and/or administrative support. PLEASE INCLUDE THE LENGHT OF TIME OF EXPERIENCE IN MONTHS/YEARS. 06
Describe your experience in researching discrepancies, proofreading, and editing documents. PLEASE INCLUDE THE LENGTH OF TIME OF EXPERIENCE IN MONTHS/YEARS. 07
List the computer programs you are familiar with and indicate your proficiency level as basic, intermediate or advanced. 08
CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omission of material facts may forfeit my right to employment considerations by the City of Oceanside. Required Question