LA Family Housing
Senior Payroll Specialist – LA Family Housing
You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.
Position Salary: USD $43.27 per hour.
The Position We are seeking a detail-oriented and experienced Senior Payroll Specialist to support our organization’s payroll operations. This role is responsible for ensuring the accurate and timely processing of payroll, reconciling payroll-related accounts, and maintaining compliance with all applicable laws and internal controls. The ideal candidate brings strong technical expertise, attention to detail, and experience working in a non-profit environment.
What You’ll Do
Process bi‑weekly payroll utilizing UKG, ensuring accuracy and compliance
Review and audit timekeeping data, earnings, deductions, and benefit withholdings before finalizing payroll
Investigate and resolve payroll discrepancies; respond to employee inquiries with professionalism and confidentiality
Interface payroll data with NetSuite, ensuring accurate payroll‑related journal entries and account reconciliations
Ensure compliance with federal, state, and local payroll regulations, including FLSA, IRS, and state wage/hour laws
Maintain payroll records and ensure data integrity in the payroll system
Collaborate with HR on employee compensation, benefit changes, and payroll‑related updates
Identify and implement opportunities to improve payroll workflows, data integrity, and reporting capabilities within UKG and NetSuite
Stay current on changes in payroll regulations
Support the financial reporting process related to payroll expenses
Reconcile quarterly and annual tax filings, including W‑2, 941, and other statutory reports
Assist in the preparation of year‑end reports and respond to audit and reporting requests
Additional tasks, projects and responsibilities as assigned by supervisor
What You’re Skilled At
Minimum of 4 years of payroll experience, ideally within a non‑profit organization
Strong understanding of payroll processing, tax regulations, and compliance
Hands‑on experience with payroll and accounting systems such as UKG (UltiPro or Kronos) and NetSuite and/or Sage Intacct
Advanced proficiency in Microsoft Excel
High attention to detail and accuracy
Commitment to confidentiality and data security
Excellent communication and critical thinking skills
Strong ability to work independently and manage multiple priorities and deadlines
Familiarity with non‑profit accounting principles, including grants allocations, restricted funds
Understanding of non‑profit payroll complexities such as tax‑exempt status 403(b) and 457(b) retirement plans
Other
Maintain and execute confidential information according to HIPPA standards
Obtain and maintain CPR/First Aid Certification
Ability to pass post‑offer Tuberculosis (TB) clearances
This position does not require regular driving as part of daily duties but may be needed occasionally
Ability to work a 9/80 work schedule
Ability to work a hybrid work schedule
Experience
Bachelor’s degree in Accounting, Finance, or equivalent experience required
Minimum 4 years of related payroll experience required
Experience in a non‑profit organization preferred
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
What We Offer Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!
Physical Demands, Environmental Conditions, Equipment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. Comfortable working in a pet‑friendly environment required. If an accommodation is needed, please inform the Human Resources Department.
Equal Employment Opportunity LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
Fair Chance Act LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.
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Position Salary: USD $43.27 per hour.
The Position We are seeking a detail-oriented and experienced Senior Payroll Specialist to support our organization’s payroll operations. This role is responsible for ensuring the accurate and timely processing of payroll, reconciling payroll-related accounts, and maintaining compliance with all applicable laws and internal controls. The ideal candidate brings strong technical expertise, attention to detail, and experience working in a non-profit environment.
What You’ll Do
Process bi‑weekly payroll utilizing UKG, ensuring accuracy and compliance
Review and audit timekeeping data, earnings, deductions, and benefit withholdings before finalizing payroll
Investigate and resolve payroll discrepancies; respond to employee inquiries with professionalism and confidentiality
Interface payroll data with NetSuite, ensuring accurate payroll‑related journal entries and account reconciliations
Ensure compliance with federal, state, and local payroll regulations, including FLSA, IRS, and state wage/hour laws
Maintain payroll records and ensure data integrity in the payroll system
Collaborate with HR on employee compensation, benefit changes, and payroll‑related updates
Identify and implement opportunities to improve payroll workflows, data integrity, and reporting capabilities within UKG and NetSuite
Stay current on changes in payroll regulations
Support the financial reporting process related to payroll expenses
Reconcile quarterly and annual tax filings, including W‑2, 941, and other statutory reports
Assist in the preparation of year‑end reports and respond to audit and reporting requests
Additional tasks, projects and responsibilities as assigned by supervisor
What You’re Skilled At
Minimum of 4 years of payroll experience, ideally within a non‑profit organization
Strong understanding of payroll processing, tax regulations, and compliance
Hands‑on experience with payroll and accounting systems such as UKG (UltiPro or Kronos) and NetSuite and/or Sage Intacct
Advanced proficiency in Microsoft Excel
High attention to detail and accuracy
Commitment to confidentiality and data security
Excellent communication and critical thinking skills
Strong ability to work independently and manage multiple priorities and deadlines
Familiarity with non‑profit accounting principles, including grants allocations, restricted funds
Understanding of non‑profit payroll complexities such as tax‑exempt status 403(b) and 457(b) retirement plans
Other
Maintain and execute confidential information according to HIPPA standards
Obtain and maintain CPR/First Aid Certification
Ability to pass post‑offer Tuberculosis (TB) clearances
This position does not require regular driving as part of daily duties but may be needed occasionally
Ability to work a 9/80 work schedule
Ability to work a hybrid work schedule
Experience
Bachelor’s degree in Accounting, Finance, or equivalent experience required
Minimum 4 years of related payroll experience required
Experience in a non‑profit organization preferred
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
What We Offer Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!
Physical Demands, Environmental Conditions, Equipment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. Comfortable working in a pet‑friendly environment required. If an accommodation is needed, please inform the Human Resources Department.
Equal Employment Opportunity LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
Fair Chance Act LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.
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