Foxconn Industrial Internet - FII
Administrative Assistant - General Services
Foxconn Industrial Internet - FII, San Jose, California, United States, 95199
Position Summary
We are seeking a proactive, resourceful and detail‑oriented Administrative Assistant to support the smooth operation of our office and general services functions. This role plays a key role in managing smock inventory, maintaining a clean and professional work environment, coordinating events and delivering high‑quality administrative support.
The ideal candidate is a self‑starter who thrives in a fast‑paced environment, takes initiative and can manage multiple priorities with minimal supervision. This person is highly organized, anticipates needs, communicates effectively and takes full ownership of their responsibilities. The role will be cross‑trained to support the Office Coordinator and may transition to a full‑time employee after six months.
Responsibilities
Provide comprehensive administrative support to management, including venue sourcing for business dinners, report preparation, travel and expense inquiries, and backup support for non‑confidential HR tasks.
Manage smock inventory: issue to new hires, collect from departing employees, track inventory, coordinate vendor relationships, and process related invoices.
Maintain a clean and organized office environment: set up décor for seasonal or event‑specific needs, arrange furniture, remove misplaced items, manage cubicle assignments and space planning.
Organize company events, offsites, internal celebrations, and team meetings; liaise with vendors, plan logistics, catering, and communication, ensuring smooth execution.
When the Office Coordinator is absent, oversee day‑to‑day office operations, coordinate vendor services, track office expenses, order and manage pantry and office supply inventory, maintain office equipment, handle mail and courier services, welcome visitors, manage badge access control, and reserve meeting rooms.
Qualifications
Associate degree in Business or related field; additional education or certifications are a plus.
1–2 years of experience in administrative, office coordination or general services roles.
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Highly organized, detail‑oriented, able to prioritize and manage multiple tasks.
Proactive, resourceful, able to anticipate needs, take initiative, and solve problems independently.
Strong verbal and written communication skills.
Quick learner, adaptable to new systems and technologies.
Dependable team player with a strong customer‑service mindset.
Comfortable working in a fast‑paced, deadline‑driven environment, navigating ambiguity with confidence.
Demonstrated ability to follow through, think critically and adapt to evolving needs.
Compensation & Benefits
Pay: $23/h – $25/h (non‑exempt).
Shift: Day shift, 9 AM – 6 PM, Monday through Friday.
Reporting to: Operations Manager.
Contractor position with potential conversion to full‑time employment after six months.
Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.
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The ideal candidate is a self‑starter who thrives in a fast‑paced environment, takes initiative and can manage multiple priorities with minimal supervision. This person is highly organized, anticipates needs, communicates effectively and takes full ownership of their responsibilities. The role will be cross‑trained to support the Office Coordinator and may transition to a full‑time employee after six months.
Responsibilities
Provide comprehensive administrative support to management, including venue sourcing for business dinners, report preparation, travel and expense inquiries, and backup support for non‑confidential HR tasks.
Manage smock inventory: issue to new hires, collect from departing employees, track inventory, coordinate vendor relationships, and process related invoices.
Maintain a clean and organized office environment: set up décor for seasonal or event‑specific needs, arrange furniture, remove misplaced items, manage cubicle assignments and space planning.
Organize company events, offsites, internal celebrations, and team meetings; liaise with vendors, plan logistics, catering, and communication, ensuring smooth execution.
When the Office Coordinator is absent, oversee day‑to‑day office operations, coordinate vendor services, track office expenses, order and manage pantry and office supply inventory, maintain office equipment, handle mail and courier services, welcome visitors, manage badge access control, and reserve meeting rooms.
Qualifications
Associate degree in Business or related field; additional education or certifications are a plus.
1–2 years of experience in administrative, office coordination or general services roles.
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Highly organized, detail‑oriented, able to prioritize and manage multiple tasks.
Proactive, resourceful, able to anticipate needs, take initiative, and solve problems independently.
Strong verbal and written communication skills.
Quick learner, adaptable to new systems and technologies.
Dependable team player with a strong customer‑service mindset.
Comfortable working in a fast‑paced, deadline‑driven environment, navigating ambiguity with confidence.
Demonstrated ability to follow through, think critically and adapt to evolving needs.
Compensation & Benefits
Pay: $23/h – $25/h (non‑exempt).
Shift: Day shift, 9 AM – 6 PM, Monday through Friday.
Reporting to: Operations Manager.
Contractor position with potential conversion to full‑time employment after six months.
Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.
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