KIPP
Executive Assistant and Special Projects Coordinator
KIPP, Baltimore, Maryland, United States, 21276
Overview
KIPP Baltimore is seeking a collaborative solutions-oriented self-starter to join our mission-driven team as our Executive Assistant and Special Projects Coordinator. The Executive Assistant and Special Projects Coordinator supports the regional Executive Team (Executive Director, Chief Academic Officer, and Chief of Staff) providing high-level administrative support, logistical coordination with the Board of Directors, management of federal and state grants administered through Baltimore City Public Schools (BCPS), and management of other special projects as assigned. The Executive Assistant and Special Projects Coordinator reports to the Chief of Staff. The role requires a proactive, anticipatory approach with excellent judgment, strong written and oral communication skills, attention to detail, energy, professionalism, and the ability to balance multiple priorities. The successful candidate must maintain confidentiality and diplomacy regarding all KIPP Baltimore matters. Responsibilities
Perform all administrative duties to support the Executive Director, Chief Academic Officer, and Chief of Staff to enable them to be highly effective in executing their roles. Manage the calendars of the Executive Director and CAO (schedule calls, plan meetings, etc.). Plan, coordinate, and ensure that the Executives’ schedules are thoughtfully constructed to support expressed priorities. Provide a gatekeeper and gateway role creating win-win access to the Executive Directors’ and CAOs’ time and attention. Work closely with the Executive Director to keep her well-informed of upcoming commitments and responsibilities, following up appropriately. Prepare the Executive Director for meetings by providing preparatory information; research, prioritize, and manage responses to incoming correspondence and requests. Provide a bridge for smooth communication between the Executive Team and internal teams; demonstrate leadership to maintain credibility, trust, and support with staff. Compose, proofread, and finalize complex correspondence, documents, meeting minutes, reports, and board meeting materials using experience and judgment. Manage multifaceted program logistics and calendars for meetings and conferences, including arranging travel and catering and setting up/breaking down meeting rooms for the Executive Team’s meetings. Make travel arrangements for the Executive Team and other regional leaders as needed. Meticulous management of records for the Executive Team. Support effective management of KIPP Baltimore’s schools and offices by assisting the Director of Campus Operations with specified tasks, including maintaining records and entering data into facility management or other relevant software systems. Support compliance with federal and state grants received by KIPP Baltimore through BCPS (e.g., Title I, II, IV and federal/state COVID relief grants) including writing plans to implement required grant programming, tracking data in support of grant reporting requirements, and supporting the preparation of required evaluation reports. Support compliance with Baltimore City Public Schools charter school operator requirements (e.g., submission of budgets, officers certificates, financial statements, etc.). Coordinate logistics for organization-wide events. Oversee special executive-level projects and independently execute special strategic projects, research, and assignments. Other duties and special projects as needed. Serve as a full-time and engaged member of KIPP Baltimore’s staff. Qualifications
A passion for the mission of KIPP Baltimore. Exceptional oral and written communications; friendly, helpful, professional. Superior organizational skills and deep attention to detail. Strong time management skills and ability to perform multiple tasks simultaneously and meet deadlines. Self-motivated, resourceful, and flexible with a positive attitude and strong work ethic. High integrity, sound judgment, and ability to maintain confidentiality. Ability to work both independently and collaboratively. Knowledge of the public education reform landscape is a plus. A healthy measure of character traits such as zest, grit, hope, love, social intelligence, gratitude, and a sense of humor. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and Google Suite (Drive, Docs, Sheets, Slides, Forms). Education and Experience
A passion for the mission of KIPP Baltimore. A Bachelor’s degree. 5 years of comparable experience at a nonprofit or education organization. Grant management experience is a plus. Physical Requirements
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Compensation & Benefits
At KIPP Baltimore we are committed to providing competitive compensation and a comprehensive benefits package that supports the well-being and growth of our employees. Compensation Range:
$56,000 - $65,000 yearly (based on experience and qualifications) Benefits Package Health & Wellness: Medical, dental, and vision insurance options Employer-paid life insurance, short-term and long-term disability coverage Access to mental health resources and employee assistance programs (EAP) Time Off & Leave: Paid Time Off (PTO) plus scheduled school breaks, Paid parental leave Retirement & Financial Benefits: 401(k) retirement plan with a 4% employer match Additional Perks: Bonusly employee recognition program, access to discounts and wellness perks through benefits providers A strong mission-driven culture dedicated to educational equity Start Date
Immediate Statement of Non-Discrimination
KIPP Baltimore is committed to the ideal of diversity in its student body and in its faculty and staff. KIPP Baltimore does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, nationality, or ethnicity. We are strongly committed to hiring a diverse and multicultural staff and encourage applications from traditionally under-represented backgrounds. Application
You can apply by using our KIPP Baltimore Career Page on Work: Employment Type: Full-time
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KIPP Baltimore is seeking a collaborative solutions-oriented self-starter to join our mission-driven team as our Executive Assistant and Special Projects Coordinator. The Executive Assistant and Special Projects Coordinator supports the regional Executive Team (Executive Director, Chief Academic Officer, and Chief of Staff) providing high-level administrative support, logistical coordination with the Board of Directors, management of federal and state grants administered through Baltimore City Public Schools (BCPS), and management of other special projects as assigned. The Executive Assistant and Special Projects Coordinator reports to the Chief of Staff. The role requires a proactive, anticipatory approach with excellent judgment, strong written and oral communication skills, attention to detail, energy, professionalism, and the ability to balance multiple priorities. The successful candidate must maintain confidentiality and diplomacy regarding all KIPP Baltimore matters. Responsibilities
Perform all administrative duties to support the Executive Director, Chief Academic Officer, and Chief of Staff to enable them to be highly effective in executing their roles. Manage the calendars of the Executive Director and CAO (schedule calls, plan meetings, etc.). Plan, coordinate, and ensure that the Executives’ schedules are thoughtfully constructed to support expressed priorities. Provide a gatekeeper and gateway role creating win-win access to the Executive Directors’ and CAOs’ time and attention. Work closely with the Executive Director to keep her well-informed of upcoming commitments and responsibilities, following up appropriately. Prepare the Executive Director for meetings by providing preparatory information; research, prioritize, and manage responses to incoming correspondence and requests. Provide a bridge for smooth communication between the Executive Team and internal teams; demonstrate leadership to maintain credibility, trust, and support with staff. Compose, proofread, and finalize complex correspondence, documents, meeting minutes, reports, and board meeting materials using experience and judgment. Manage multifaceted program logistics and calendars for meetings and conferences, including arranging travel and catering and setting up/breaking down meeting rooms for the Executive Team’s meetings. Make travel arrangements for the Executive Team and other regional leaders as needed. Meticulous management of records for the Executive Team. Support effective management of KIPP Baltimore’s schools and offices by assisting the Director of Campus Operations with specified tasks, including maintaining records and entering data into facility management or other relevant software systems. Support compliance with federal and state grants received by KIPP Baltimore through BCPS (e.g., Title I, II, IV and federal/state COVID relief grants) including writing plans to implement required grant programming, tracking data in support of grant reporting requirements, and supporting the preparation of required evaluation reports. Support compliance with Baltimore City Public Schools charter school operator requirements (e.g., submission of budgets, officers certificates, financial statements, etc.). Coordinate logistics for organization-wide events. Oversee special executive-level projects and independently execute special strategic projects, research, and assignments. Other duties and special projects as needed. Serve as a full-time and engaged member of KIPP Baltimore’s staff. Qualifications
A passion for the mission of KIPP Baltimore. Exceptional oral and written communications; friendly, helpful, professional. Superior organizational skills and deep attention to detail. Strong time management skills and ability to perform multiple tasks simultaneously and meet deadlines. Self-motivated, resourceful, and flexible with a positive attitude and strong work ethic. High integrity, sound judgment, and ability to maintain confidentiality. Ability to work both independently and collaboratively. Knowledge of the public education reform landscape is a plus. A healthy measure of character traits such as zest, grit, hope, love, social intelligence, gratitude, and a sense of humor. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and Google Suite (Drive, Docs, Sheets, Slides, Forms). Education and Experience
A passion for the mission of KIPP Baltimore. A Bachelor’s degree. 5 years of comparable experience at a nonprofit or education organization. Grant management experience is a plus. Physical Requirements
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Compensation & Benefits
At KIPP Baltimore we are committed to providing competitive compensation and a comprehensive benefits package that supports the well-being and growth of our employees. Compensation Range:
$56,000 - $65,000 yearly (based on experience and qualifications) Benefits Package Health & Wellness: Medical, dental, and vision insurance options Employer-paid life insurance, short-term and long-term disability coverage Access to mental health resources and employee assistance programs (EAP) Time Off & Leave: Paid Time Off (PTO) plus scheduled school breaks, Paid parental leave Retirement & Financial Benefits: 401(k) retirement plan with a 4% employer match Additional Perks: Bonusly employee recognition program, access to discounts and wellness perks through benefits providers A strong mission-driven culture dedicated to educational equity Start Date
Immediate Statement of Non-Discrimination
KIPP Baltimore is committed to the ideal of diversity in its student body and in its faculty and staff. KIPP Baltimore does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, nationality, or ethnicity. We are strongly committed to hiring a diverse and multicultural staff and encourage applications from traditionally under-represented backgrounds. Application
You can apply by using our KIPP Baltimore Career Page on Work: Employment Type: Full-time
#J-18808-Ljbffr