Kitchell
Kitchell seeks an experienced and dedicated Financial Controls Coordinator to join our Sothern California region in San Diego and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.
Overview Provide support in managing financial controls on a large educational construction program by tracking, monitoring, reviewing and performing data entry of financial related items into a program management software. Financial controls may include invoices, contracts, purchase orders, construction change orders, budgets, funding, and other financial related items.
Responsibilities
Provides administration support that includes the organization of file systems and related project financial data
Maintains regular reports and metrics as required by direction
Helps with the facilitation of purchase and change orders
Supports drafting of contractual and procurement related documentation
Maintains mailing lists, lead tracking, specialized data, and database systems and coordinates for periodic updates
Assists in maintaining of all necessary record-keeping activities and organization of project specific materials and correspondence in both hard and soft copy form
Assists with Document Controls of project specific material such as accounts payable/receivable, billing, and contracts
Accounting Systems Reconciliation (ie: PeopleSoft)
Assists in entering contract information into accounting systems
Follows up with Purchasing Department to ensure PO issued before payment needed
Tracks PCO negotiations in Program Management software
Prepares Notice of Completions
Monitors and Manage Region Invoice Inbox
Follows up until each invoice paid and logged for invoice aging reports
Education and Experience
5 or more years of construction industry experience is required
4-year degree from an accredited college or university is preferred
Experience managing contracts and monitoring budgets and funding is preferred
Experience with entering change order request and tracking cost is preferred
Knowledge and Skills
Knowledge and experience working construction financials
High level of interpersonal skills to handle sensitive and confidential situations and documents is required
Advanced computer skills and familiarity with the Microsoft Office Suite products is required
Working knowledge of professional financial software is ideal
Exposure to Construction industry software such as Bluebeam, Procore or other Project/Program management software is preferred
License and Certifications A valid driver's license with an acceptable motor vehicle record, free from suspensions or restrictions is required.
Travel Requirements This position is site based and performed on location in San Diego, CA.
Work Environment While performing the duties of this job, the employee must regularly work in an office and/or construction environment. Conditions regularly include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is occasionally loud.
Physical Requirements While performing the duties of this job, the employee must regularly sit, stand, walk, talk, or hear and use hands to finger, feel and handle; frequently reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 10 pounds and occasionally lift and or move up to 50 pounds.
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Overview Provide support in managing financial controls on a large educational construction program by tracking, monitoring, reviewing and performing data entry of financial related items into a program management software. Financial controls may include invoices, contracts, purchase orders, construction change orders, budgets, funding, and other financial related items.
Responsibilities
Provides administration support that includes the organization of file systems and related project financial data
Maintains regular reports and metrics as required by direction
Helps with the facilitation of purchase and change orders
Supports drafting of contractual and procurement related documentation
Maintains mailing lists, lead tracking, specialized data, and database systems and coordinates for periodic updates
Assists in maintaining of all necessary record-keeping activities and organization of project specific materials and correspondence in both hard and soft copy form
Assists with Document Controls of project specific material such as accounts payable/receivable, billing, and contracts
Accounting Systems Reconciliation (ie: PeopleSoft)
Assists in entering contract information into accounting systems
Follows up with Purchasing Department to ensure PO issued before payment needed
Tracks PCO negotiations in Program Management software
Prepares Notice of Completions
Monitors and Manage Region Invoice Inbox
Follows up until each invoice paid and logged for invoice aging reports
Education and Experience
5 or more years of construction industry experience is required
4-year degree from an accredited college or university is preferred
Experience managing contracts and monitoring budgets and funding is preferred
Experience with entering change order request and tracking cost is preferred
Knowledge and Skills
Knowledge and experience working construction financials
High level of interpersonal skills to handle sensitive and confidential situations and documents is required
Advanced computer skills and familiarity with the Microsoft Office Suite products is required
Working knowledge of professional financial software is ideal
Exposure to Construction industry software such as Bluebeam, Procore or other Project/Program management software is preferred
License and Certifications A valid driver's license with an acceptable motor vehicle record, free from suspensions or restrictions is required.
Travel Requirements This position is site based and performed on location in San Diego, CA.
Work Environment While performing the duties of this job, the employee must regularly work in an office and/or construction environment. Conditions regularly include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is occasionally loud.
Physical Requirements While performing the duties of this job, the employee must regularly sit, stand, walk, talk, or hear and use hands to finger, feel and handle; frequently reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 10 pounds and occasionally lift and or move up to 50 pounds.
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