DLA Piper
Legal Executive Assistant - Corporate
DLA Piper, Minneapolis, Minnesota, United States, 55400
Overview
Legal Executive Assistant – Corporate supports multiple lawyers proactively, filtering and attending to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients. Location
This position is located in our Minneapolis office and offers a hybrid work schedule. Responsibilities
Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice. Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members; maintains responsibility for and tracks all activities / tasks / projects to successful completion; collaborates with peers to provide team support and coverage. Performs work that substantively and positively impacts the success of the partner's financial viability with client matters. Exercises discretion and professional judgment with confidential and sensitive matters. Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries. Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately. Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate the partner's ability to effectively build the practice. Handles extensive direct interaction with clients and outside business contacts. Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential. Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments. Coordinates department or practice group meetings; takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting. Participates in practice group and client team meetings; prepares meeting agendas, reviews meeting materials for accuracy and completeness, and distributes to attendees. Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures. Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions / issues, liaise with collections team); monitors client budgets for reporting purposes. Qualifications
Desired Skills : Advanced computer skills in Excel, Word and PowerPoint; excellent communication and interpersonal skills; strong organizational skills; ability to manage multiple high-priority projects; strong work ethic; confidentiality and professional judgment. Minimum Education : High School Diploma or GED Preferred Education : Bachelor's Degree Minimum Years of Experience : 5 years of professional executive administrative experience supporting partners and/or executives. Essential Job Expectations : Effectively communicate with clients, lawyers, business professionals, and third parties; produce deliverables, answer calls, and reply to correspondence; provide timely, accurate, and quality work product; meet deadlines and maintain positive work relationships; comply with firm policies and practices; engage in physical and sedentary activity as described; work under pressure and manage competing demands in a fast-paced environment; perform all other duties, tasks or projects as assigned. Compliance and Culture: Our employees are expected to embrace and uphold our firm values as part of the DLA Piper culture. Education & Experience
Minimum Years of Experience
already listed above. Physical & Work Environment
Sedentary work:
Exerting up to 10 pounds of force occasionally; otherwise mostly sedentary. Work Environment : Hybrid work arrangement may be available in coordination with the hiring manager; may be modified in the firm's discretion in the future. Additional Information
Disclaimer : This job description is not exhaustive and may be modified at any time. The at-will employment relationship may apply. All candidates must apply online. An equal opportunity employer statement is included below for reference. Equal Opportunity Employer : DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Application Process : Applicants must apply directly online.
Accommodation : Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com. Agencies, sponsorship and related notices are described in the original posting.
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Legal Executive Assistant – Corporate supports multiple lawyers proactively, filtering and attending to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients. Location
This position is located in our Minneapolis office and offers a hybrid work schedule. Responsibilities
Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice. Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members; maintains responsibility for and tracks all activities / tasks / projects to successful completion; collaborates with peers to provide team support and coverage. Performs work that substantively and positively impacts the success of the partner's financial viability with client matters. Exercises discretion and professional judgment with confidential and sensitive matters. Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries. Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately. Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate the partner's ability to effectively build the practice. Handles extensive direct interaction with clients and outside business contacts. Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential. Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments. Coordinates department or practice group meetings; takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting. Participates in practice group and client team meetings; prepares meeting agendas, reviews meeting materials for accuracy and completeness, and distributes to attendees. Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures. Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions / issues, liaise with collections team); monitors client budgets for reporting purposes. Qualifications
Desired Skills : Advanced computer skills in Excel, Word and PowerPoint; excellent communication and interpersonal skills; strong organizational skills; ability to manage multiple high-priority projects; strong work ethic; confidentiality and professional judgment. Minimum Education : High School Diploma or GED Preferred Education : Bachelor's Degree Minimum Years of Experience : 5 years of professional executive administrative experience supporting partners and/or executives. Essential Job Expectations : Effectively communicate with clients, lawyers, business professionals, and third parties; produce deliverables, answer calls, and reply to correspondence; provide timely, accurate, and quality work product; meet deadlines and maintain positive work relationships; comply with firm policies and practices; engage in physical and sedentary activity as described; work under pressure and manage competing demands in a fast-paced environment; perform all other duties, tasks or projects as assigned. Compliance and Culture: Our employees are expected to embrace and uphold our firm values as part of the DLA Piper culture. Education & Experience
Minimum Years of Experience
already listed above. Physical & Work Environment
Sedentary work:
Exerting up to 10 pounds of force occasionally; otherwise mostly sedentary. Work Environment : Hybrid work arrangement may be available in coordination with the hiring manager; may be modified in the firm's discretion in the future. Additional Information
Disclaimer : This job description is not exhaustive and may be modified at any time. The at-will employment relationship may apply. All candidates must apply online. An equal opportunity employer statement is included below for reference. Equal Opportunity Employer : DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Application Process : Applicants must apply directly online.
Accommodation : Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com. Agencies, sponsorship and related notices are described in the original posting.
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