Bridges to Academic Success
Overview
Fiscal and HR Operations Manager
role at
Bridges to Academic Success . About Us
Bridges to Academic Success is a project of the Graduate Center, CUNY that provides educational services and advocates for newcomer multilingual students who enter U.S. schools with limited academic skills, including low levels of literacy and numeracy in their home languages. Bridges supports schools, teachers, and students by helping to accelerate language, literacy, and content area learning through special school programming, curricula, and professional development for educators. Our team supports teachers and students throughout New York State, in addition to many districts across the country. Job Description
Working closely with the grant’s PI/Project Director, the Fiscal and HR Manager coordinates the day-to-day fiscal and administrative tasks of grant-sponsored research. Under the supervision of the PI/Project Director and in collaboration with the leadership team, the Fiscal and HR Manager coordinates and manages a grant-funded research project at CUNY (GC) and is the key fiscal and HR liaison with our fiscal agent, the Research Foundation, CUNY. This person will manage the project’s finances, accounting operations, HR tracking and financial reporting and compliance with the Research Foundation’s regulations. In addition to organizing multiple district and state budgets, they will provide financial insights to guide strategic decisions and ensure the project’s financial health and compliance in coordination with the PI/Project Director. Will be required for occasional onsite meetings at designated times. Key Responsibilities
Fiscal Leadership and Planning: Managing accounting operations and day-to-day accounting tasks, such as processing financial transactions, maintaining records, and ensuring accurate financial reporting. Maintain tracking systems for project expenditures and projected costs, advance funding, budget reallocations, and amendments; Update spending reports for review and analysis. Prepare, submit, and track all grant-related payment requests (invoices, reimbursements, travel, honoraria, consultants, catering) with the support of fiscal personnel. Develop and implement budgets for a variety of district and state contracts and prepare proposals in collaboration with team members; Liaising with multiple stakeholders including fiscal sponsor, school and district fiscal teams, and grants office on contracts for each fiscal year. Ensure adherence to laws, regulations, and internal control procedures to manage financial risks. Provide administrative support, ensuring that purchases of equipment and supplies are compliant with stated policies and procedures, assist in planning including reserving meeting space, confirming facilities and A/V setups, submitting catering orders, and publicizing event details as needed. Team Collaboration and Strategic Planning
Develop strategic financial forecasts. Meet regularly with the Project Director and project leadership team to monitor expenditures and assess project needs. Human Resources/Personnel
Participate in appropriate human resources and university fiscal agent trainings as needed; Submit paperwork for staff onboarding, consultant agreements, faculty. Update training documentation on policy for internal staff. Train and communicate with staff on appropriate procedures throughout the year. Build on and maintain a system for employee time and leave tracking. Required Qualifications
Experience working on a grant-funded project, grants administration, and fiscal management; Accounting and financial management experience and background; Experience creating and managing systems for grants and project budgets and reconciling funds on multiple accounts; Strong project management skills, including the ability to delegate and manage time; Familiarity with and ability to navigate procedural organization and compliance guidelines of a complex organization; Ability to work and collaborate with diverse stakeholders across the project including the PI/Project Director, team members, and University and fiscal agent officials; The ability to maintain the confidentiality of employee records; The ability to adapt to changing circumstances and procedures as needed throughout a project timeline; Detail-oriented, with exceptional organizational skills; Fluency with MS Excel and Google Spreadsheets as well as experience in Word and other applications; Facility with Google Workspace applications, including email, conferencing, Docs, Sheets, Drive, and Calendar; Collaborative and interested in working on a small, mission-driven team; Self-starter who takes initiative on task completion and systems management. Salary and Benefits
Salaried Position Commensurate With Level Of Experience $65,000-$75,000 annually , depending on experience and work schedule. Benefits include medical and dental insurance, 403(b) plan eligibility, paid vacation and sick leave, and more, including tuition reimbursement at CUNY institutions after one year of employment. Equal Opportunity
Persons of color and linguistically diverse candidates are encouraged to apply. How to Apply
To apply, please submit a resume and a cover letter summarizing your interest and qualifications for the position to Camille Wynter at camille@bridges-sifeproject.com. Applications without a cover letter will not be considered.
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Fiscal and HR Operations Manager
role at
Bridges to Academic Success . About Us
Bridges to Academic Success is a project of the Graduate Center, CUNY that provides educational services and advocates for newcomer multilingual students who enter U.S. schools with limited academic skills, including low levels of literacy and numeracy in their home languages. Bridges supports schools, teachers, and students by helping to accelerate language, literacy, and content area learning through special school programming, curricula, and professional development for educators. Our team supports teachers and students throughout New York State, in addition to many districts across the country. Job Description
Working closely with the grant’s PI/Project Director, the Fiscal and HR Manager coordinates the day-to-day fiscal and administrative tasks of grant-sponsored research. Under the supervision of the PI/Project Director and in collaboration with the leadership team, the Fiscal and HR Manager coordinates and manages a grant-funded research project at CUNY (GC) and is the key fiscal and HR liaison with our fiscal agent, the Research Foundation, CUNY. This person will manage the project’s finances, accounting operations, HR tracking and financial reporting and compliance with the Research Foundation’s regulations. In addition to organizing multiple district and state budgets, they will provide financial insights to guide strategic decisions and ensure the project’s financial health and compliance in coordination with the PI/Project Director. Will be required for occasional onsite meetings at designated times. Key Responsibilities
Fiscal Leadership and Planning: Managing accounting operations and day-to-day accounting tasks, such as processing financial transactions, maintaining records, and ensuring accurate financial reporting. Maintain tracking systems for project expenditures and projected costs, advance funding, budget reallocations, and amendments; Update spending reports for review and analysis. Prepare, submit, and track all grant-related payment requests (invoices, reimbursements, travel, honoraria, consultants, catering) with the support of fiscal personnel. Develop and implement budgets for a variety of district and state contracts and prepare proposals in collaboration with team members; Liaising with multiple stakeholders including fiscal sponsor, school and district fiscal teams, and grants office on contracts for each fiscal year. Ensure adherence to laws, regulations, and internal control procedures to manage financial risks. Provide administrative support, ensuring that purchases of equipment and supplies are compliant with stated policies and procedures, assist in planning including reserving meeting space, confirming facilities and A/V setups, submitting catering orders, and publicizing event details as needed. Team Collaboration and Strategic Planning
Develop strategic financial forecasts. Meet regularly with the Project Director and project leadership team to monitor expenditures and assess project needs. Human Resources/Personnel
Participate in appropriate human resources and university fiscal agent trainings as needed; Submit paperwork for staff onboarding, consultant agreements, faculty. Update training documentation on policy for internal staff. Train and communicate with staff on appropriate procedures throughout the year. Build on and maintain a system for employee time and leave tracking. Required Qualifications
Experience working on a grant-funded project, grants administration, and fiscal management; Accounting and financial management experience and background; Experience creating and managing systems for grants and project budgets and reconciling funds on multiple accounts; Strong project management skills, including the ability to delegate and manage time; Familiarity with and ability to navigate procedural organization and compliance guidelines of a complex organization; Ability to work and collaborate with diverse stakeholders across the project including the PI/Project Director, team members, and University and fiscal agent officials; The ability to maintain the confidentiality of employee records; The ability to adapt to changing circumstances and procedures as needed throughout a project timeline; Detail-oriented, with exceptional organizational skills; Fluency with MS Excel and Google Spreadsheets as well as experience in Word and other applications; Facility with Google Workspace applications, including email, conferencing, Docs, Sheets, Drive, and Calendar; Collaborative and interested in working on a small, mission-driven team; Self-starter who takes initiative on task completion and systems management. Salary and Benefits
Salaried Position Commensurate With Level Of Experience $65,000-$75,000 annually , depending on experience and work schedule. Benefits include medical and dental insurance, 403(b) plan eligibility, paid vacation and sick leave, and more, including tuition reimbursement at CUNY institutions after one year of employment. Equal Opportunity
Persons of color and linguistically diverse candidates are encouraged to apply. How to Apply
To apply, please submit a resume and a cover letter summarizing your interest and qualifications for the position to Camille Wynter at camille@bridges-sifeproject.com. Applications without a cover letter will not be considered.
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