Greenpeace USA
Executive and Special Projects Assistant, 12-month contract
Greenpeace USA, New York, New York, us, 10261
Executive and Special Projects Assistant, 12-month contract
DC, MA, MD, NH, NY, CT, NJ, VA
About Greenpeace Greenpeace is a global, independent campaigning organization that uses peaceful protest, creative communication, and people power to expose global environmental problems and promote solutions that are essential to a green and peaceful future. In the past year, we secured a Global Oceans Treaty, persuaded the Biden Administration to phase out single‑use plastics from federal operations, and protected healthy spaces from national marine sanctuaries to bans on seabed mining and harmful offshore terminals. Green‑peace’s work spans more than 50 years of sustained activism.
As an independent organization, Greenpeace does not accept corporate or government funding. The global Greenpeace network is headquartered in the Netherlands with offices worldwide. Greenpeace USA is headquartered in Washington, DC.
Position Summary The
Executive and Special Projects Assistant
is a full‑time, hybrid, exempt, benefits‑eligible, 12‑month fixed‑term contract role. The role provides high‑level administrative, research, communications, and project management support to the Executive Director, enhancing the Executive Director’s impact by managing critical initiatives, ensuring strategic alignment across teams, and advancing key priorities that elevate Greenpeace’s mission and visibility. The assistant may be based in any GPUSA‑authorized East Coast location and reports to the Interim Executive Director.
Role Responsibilities External Influence and Visibility:
Identify, secure, and prepare the Executive Director for public speaking and external engagement opportunities in collaboration with the Communications team.
Collaborate with the National Press Secretary to coordinate media interviews, press conferences, and public‑facing communications.
Launch and provide back‑office support for the Executive Director’s monthly podcast.
Partner with campaign staff to conduct research and draft briefing memos and talking points.
Collaborate with the Development Office to support the Executive Director’s webinar series and donor engagement activities.
Internal Communications and Organization:
Serve as a liaison across departments to advance internal projects and communications.
Draft periodic updates, correspondence, and communications for staff, boards, and external audiences.
Develop project management plans and ensure accountability for deliverables and timelines.
Executive Support:
Manage calendar scheduling, travel logistics, and expense submissions for the Executive Director.
Ensure the Executive Director’s schedule aligns with strategic internal and external priorities.
Provide note‑taking and follow‑up tracking support for key meetings.
Support Governance Manager on board meeting needs (e.g., minute taking, on‑site logistics).
Other Duties:
Work may require assignment of additional duties as organizational or team priorities shift.
Role Requirements Knowledge and Experience:
Minimum of four (4) years of experience providing executive‑level administrative and project management support in a fast‑paced environment.
Bachelor’s degree or equivalent combination of education and related experience.
Demonstrated ability to manage multiple priorities, meet tight deadlines, and problem‑solve proactively while maintaining high‑quality results.
Proven project management and organizational skills, coordinating multiple projects simultaneously and ensuring timely delivery of complex initiatives.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and comfort learning new software, databases, and digital tools quickly.
Familiarity with organizational budgeting and financial tracking processes.
Experience or a strong interest in podcasting and other emerging broadcast mediums strongly preferred.
Experience in the nonprofit or advocacy sector strongly preferred.
Exceptional written and verbal communication skills, including the ability to draft correspondence, reports, and presentations quickly with minimal direction.
Strong interpersonal skills with a positive, collaborative approach; able to build and sustain effective working relationships across teams and levels of the organization.
High degree of professionalism, discretion, and judgment.
Proactive, with the ability to anticipate needs and manage up effectively.
Excellent attention to detail and ability to execute complex instructions with accuracy and efficiency.
Other:
Willingness and ability to travel, as needed.
Willingness and ability to work outside of normal business hours, as needed.
Benefits Greenpeace USA values a healthy work‑life balance and offers flexible, family‑friendly employment policies. Competitive benefits for full‑time employees include medical, dental, and vision coverage with low staff contributions; pre‑tax flexible spending accounts for medical and dependent care; generous 401(k) matching; paid time off (vacation, sick, personal, parental leave); and a paid sabbatical after five years. Transportation subsidies are available for staff who bike or use mass transit.
The pay grade for this role is 3, and the salary range is anticipated to be $78,668 – $85,146, commensurate with experience.
Equal Opportunity Employer Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion, or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying, please contact us at
usa-resumes@greenpeace.org . Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.
#J-18808-Ljbffr
About Greenpeace Greenpeace is a global, independent campaigning organization that uses peaceful protest, creative communication, and people power to expose global environmental problems and promote solutions that are essential to a green and peaceful future. In the past year, we secured a Global Oceans Treaty, persuaded the Biden Administration to phase out single‑use plastics from federal operations, and protected healthy spaces from national marine sanctuaries to bans on seabed mining and harmful offshore terminals. Green‑peace’s work spans more than 50 years of sustained activism.
As an independent organization, Greenpeace does not accept corporate or government funding. The global Greenpeace network is headquartered in the Netherlands with offices worldwide. Greenpeace USA is headquartered in Washington, DC.
Position Summary The
Executive and Special Projects Assistant
is a full‑time, hybrid, exempt, benefits‑eligible, 12‑month fixed‑term contract role. The role provides high‑level administrative, research, communications, and project management support to the Executive Director, enhancing the Executive Director’s impact by managing critical initiatives, ensuring strategic alignment across teams, and advancing key priorities that elevate Greenpeace’s mission and visibility. The assistant may be based in any GPUSA‑authorized East Coast location and reports to the Interim Executive Director.
Role Responsibilities External Influence and Visibility:
Identify, secure, and prepare the Executive Director for public speaking and external engagement opportunities in collaboration with the Communications team.
Collaborate with the National Press Secretary to coordinate media interviews, press conferences, and public‑facing communications.
Launch and provide back‑office support for the Executive Director’s monthly podcast.
Partner with campaign staff to conduct research and draft briefing memos and talking points.
Collaborate with the Development Office to support the Executive Director’s webinar series and donor engagement activities.
Internal Communications and Organization:
Serve as a liaison across departments to advance internal projects and communications.
Draft periodic updates, correspondence, and communications for staff, boards, and external audiences.
Develop project management plans and ensure accountability for deliverables and timelines.
Executive Support:
Manage calendar scheduling, travel logistics, and expense submissions for the Executive Director.
Ensure the Executive Director’s schedule aligns with strategic internal and external priorities.
Provide note‑taking and follow‑up tracking support for key meetings.
Support Governance Manager on board meeting needs (e.g., minute taking, on‑site logistics).
Other Duties:
Work may require assignment of additional duties as organizational or team priorities shift.
Role Requirements Knowledge and Experience:
Minimum of four (4) years of experience providing executive‑level administrative and project management support in a fast‑paced environment.
Bachelor’s degree or equivalent combination of education and related experience.
Demonstrated ability to manage multiple priorities, meet tight deadlines, and problem‑solve proactively while maintaining high‑quality results.
Proven project management and organizational skills, coordinating multiple projects simultaneously and ensuring timely delivery of complex initiatives.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and comfort learning new software, databases, and digital tools quickly.
Familiarity with organizational budgeting and financial tracking processes.
Experience or a strong interest in podcasting and other emerging broadcast mediums strongly preferred.
Experience in the nonprofit or advocacy sector strongly preferred.
Exceptional written and verbal communication skills, including the ability to draft correspondence, reports, and presentations quickly with minimal direction.
Strong interpersonal skills with a positive, collaborative approach; able to build and sustain effective working relationships across teams and levels of the organization.
High degree of professionalism, discretion, and judgment.
Proactive, with the ability to anticipate needs and manage up effectively.
Excellent attention to detail and ability to execute complex instructions with accuracy and efficiency.
Other:
Willingness and ability to travel, as needed.
Willingness and ability to work outside of normal business hours, as needed.
Benefits Greenpeace USA values a healthy work‑life balance and offers flexible, family‑friendly employment policies. Competitive benefits for full‑time employees include medical, dental, and vision coverage with low staff contributions; pre‑tax flexible spending accounts for medical and dependent care; generous 401(k) matching; paid time off (vacation, sick, personal, parental leave); and a paid sabbatical after five years. Transportation subsidies are available for staff who bike or use mass transit.
The pay grade for this role is 3, and the salary range is anticipated to be $78,668 – $85,146, commensurate with experience.
Equal Opportunity Employer Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion, or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying, please contact us at
usa-resumes@greenpeace.org . Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.
#J-18808-Ljbffr