University of California Office of the President
TEMPORARY EXECUTIVE ASSISTANT
University of California Office of the President, Oakland, California, United States, 94616
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Job Title:
Executive Assistant Job #: 80193 Position Base: Oakland, CA UC Office of the President
— The University of California is a world leader in research and education. This description covers a temporary, in-house program under TOPS (Temporary Office of the President Staffing) that supports UCOP departments with project work, vacation leave coverage, and related duties. Hourly rates and duties vary by position classification. Assignments range from one day to several months. Overview
This is a TEMPORARY position within the Temporary Office of the President Staffing (TOPS) program. Key Responsibilities
Work with the Regents Office on a variety of matters, most significantly calendaring and scheduling of Regents Act as a liaison between Regents and senior administration (UCOP, chancellors, and Principal Officers) on behalf of the Secretary and Chief of Staff as requested Manage schedules, including complex calendaring, as well as meeting and travel planning Coordinate meeting materials and other information from other departments and track to ensure completion with sufficient time for appropriate Regent(s) to review prior to meetings Provide the status of scheduled meetings and phone calls, including the purpose and organizer of meetings or calls, agendas, etc. Minimum Qualifications
Bachelor's degree Experience scheduling/managing complex calendars for multiple executives Strong written, verbal communication and organizational skills Professionalism and confidentiality Preferred Qualifications
Familiarity with UC systems (Outlooks, Concur, Symmetry, and EMS) Education
Bachelor's degree in related area and/or equivalent experience/training Special Conditions
This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and report to work onsite at UC’s Office of the President (UCOP) located in Oakland, CA. Salary And Benefits
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position. Job Title: Executive Assistant 3 Payroll Title: EXEC AST 3 CX Job Code: 004702 Salary Grade: Grade 124 PayScale/ budgeted hourly range: $37.80/hour - $44.29/hour. Salary offers are determined based on final candidate qualifications and experience. How To Apply
Please be prepared to attach a cover letter and resume with your application. Conditions Of Employment
Background Check Process: Successful completion of a background check is required for this critical position. You will be required to disclose any formal administrative or judicial decisions within the last seven years determining misconduct, ongoing investigations, or related issues. Smoke Free Work Environment: UC is smoke & tobacco-free as of January 1, 2014 (policy details available from UC). You will be required to comply with the University of California Policy on Vaccination Programs, as amended from time to time. Public health directives may impose additional requirements. EEO STATEMENT
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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Executive Assistant Job #: 80193 Position Base: Oakland, CA UC Office of the President
— The University of California is a world leader in research and education. This description covers a temporary, in-house program under TOPS (Temporary Office of the President Staffing) that supports UCOP departments with project work, vacation leave coverage, and related duties. Hourly rates and duties vary by position classification. Assignments range from one day to several months. Overview
This is a TEMPORARY position within the Temporary Office of the President Staffing (TOPS) program. Key Responsibilities
Work with the Regents Office on a variety of matters, most significantly calendaring and scheduling of Regents Act as a liaison between Regents and senior administration (UCOP, chancellors, and Principal Officers) on behalf of the Secretary and Chief of Staff as requested Manage schedules, including complex calendaring, as well as meeting and travel planning Coordinate meeting materials and other information from other departments and track to ensure completion with sufficient time for appropriate Regent(s) to review prior to meetings Provide the status of scheduled meetings and phone calls, including the purpose and organizer of meetings or calls, agendas, etc. Minimum Qualifications
Bachelor's degree Experience scheduling/managing complex calendars for multiple executives Strong written, verbal communication and organizational skills Professionalism and confidentiality Preferred Qualifications
Familiarity with UC systems (Outlooks, Concur, Symmetry, and EMS) Education
Bachelor's degree in related area and/or equivalent experience/training Special Conditions
This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and report to work onsite at UC’s Office of the President (UCOP) located in Oakland, CA. Salary And Benefits
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position. Job Title: Executive Assistant 3 Payroll Title: EXEC AST 3 CX Job Code: 004702 Salary Grade: Grade 124 PayScale/ budgeted hourly range: $37.80/hour - $44.29/hour. Salary offers are determined based on final candidate qualifications and experience. How To Apply
Please be prepared to attach a cover letter and resume with your application. Conditions Of Employment
Background Check Process: Successful completion of a background check is required for this critical position. You will be required to disclose any formal administrative or judicial decisions within the last seven years determining misconduct, ongoing investigations, or related issues. Smoke Free Work Environment: UC is smoke & tobacco-free as of January 1, 2014 (policy details available from UC). You will be required to comply with the University of California Policy on Vaccination Programs, as amended from time to time. Public health directives may impose additional requirements. EEO STATEMENT
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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