Bosma Enterprises, Inc.
Executive Assistant to the EVP and CFO
Bosma Enterprises, Inc., Indianapolis, Indiana, us, 46262
Overview
EXECUTIVE ASSISTANT TO THE EXECUTIVE VICE PRESIDENT AND THE CHIEF FINANCIAL OFFICER Reports To: Executive Vice President & Chief Financial Officer Exemption Status: Non-Exempt Hours Per Week: Full-time, 40 hours Department: Administration - 100000 Salary Grade: ADM1 SOC Code: 43-6011 Overall Responsibilities
The Executive Assistant provides high-level administrative and operational support to the Executive Vice President (EVP) and Chief Financial Officer (CFO). This role is responsible for ensuring the smooth day-to-day functioning of these executives by proactively managing calendars, communications, projects, and logistics. The ideal candidate is highly organized, resourceful, and anticipatory, with the ability to manage competing priorities in a fast-paced environment. Education And Experience
Bachelor’s degree preferred. Minimum of five (5) years of experience as an administrative assistant or related position required; experience supporting an executive is strongly preferred. Valid driver’s license with a clean driving record required. Required Skills And Abilities
Proven ability to manage complex and shifting calendars with competing priorities. Exceptional time management, prioritization, and organizational skills. High attention to detail and accuracy. Excellent verbal and written communication skills. Strong editing, proofreading, and executive-level document preparation abilities. Demonstrated discretion and integrity in handling sensitive and confidential information. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Proficient in Google Workspace (Gmail, Drive, Sheets). Experience using Salesforce CRM preferred, including pulling and interpreting reports. Self-starter with the ability to anticipate needs and act independently. Adaptable and responsive to shifting priorities and urgent, last-minute requests. Experience coordinating projects and tracking deliverables and timelines. Strong analytical skills with the ability to prepare data reports, graphs, and charts. Job Duties And Responsibilities
Manage the EVP’s and CFO’s complex and frequently changing calendars coordinating internal and external appointments, resolving scheduling conflicts, and arranging travel accommodations. Prepare and submit executives’ credit card reports; review and approve expense submissions from direct reports. Assist with payroll input and approval processes for the direct reports of the EVP and CFO in Bosma’s payroll system. Maintain efficient and timely communications on behalf of the executives, ensuring clarity, professionalism, and responsiveness. Draft, edit, and proofread high-quality documents, correspondence, and presentations for both internal and external stakeholders. Maintain confidentiality and demonstrate sound judgment in handling sensitive information and executive-level decision-making support. Create and format documents and reports using Microsoft Word, Excel, and PowerPoint; collaborate with teams using Google Workspace. Generate, analyze, and distribute reports from Salesforce CRM to support planning and performance tracking. Anticipate the needs of the executives by taking proactive steps to support their effectiveness and resolve issues before escalating. Adjust quickly to shifting priorities and manage urgent requests while maintaining high-quality output. Support project coordination by monitoring timelines, deliverables, and milestones; ensure teams are aligned and deadlines are met. Analyze data to develop charts, graphs, and visual reports for presentations and strategic documents. Competencies
Action-Oriented – take strategies and ideas, develop plans and turn them into reality Resilient – bouncing back from difficult situations, maintaining a positive outlook and finding a way forward, requires courage and commitment Core Values
Opportunity
I will communicate in a way that makes others feel respected, valued and heard. I will actively listen to others when they communicate with me. I will work together with others to achieve our goals. I will be open to change as it will support the Bosma Mission and Vision I will take risks when necessary. Accountability
I will arrive on time for my shift and be ready to work. I will help my coworkers. I will acknowledge my mistakes and work to correct them. I will work on solutions to problems and communicate them to my leader respectfully and collaboratively I will be willing to accept constructive feedback to improve my performance. I will perform to the expectations outlined in my role. Innovation
I will conduct myself at work in a way that creates a positive outlook. I will have an open mind to changes that provide benefits and opportunities to others. I will challenge myself to be curious and a lifelong learner. I will positively collaborate with others.
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EXECUTIVE ASSISTANT TO THE EXECUTIVE VICE PRESIDENT AND THE CHIEF FINANCIAL OFFICER Reports To: Executive Vice President & Chief Financial Officer Exemption Status: Non-Exempt Hours Per Week: Full-time, 40 hours Department: Administration - 100000 Salary Grade: ADM1 SOC Code: 43-6011 Overall Responsibilities
The Executive Assistant provides high-level administrative and operational support to the Executive Vice President (EVP) and Chief Financial Officer (CFO). This role is responsible for ensuring the smooth day-to-day functioning of these executives by proactively managing calendars, communications, projects, and logistics. The ideal candidate is highly organized, resourceful, and anticipatory, with the ability to manage competing priorities in a fast-paced environment. Education And Experience
Bachelor’s degree preferred. Minimum of five (5) years of experience as an administrative assistant or related position required; experience supporting an executive is strongly preferred. Valid driver’s license with a clean driving record required. Required Skills And Abilities
Proven ability to manage complex and shifting calendars with competing priorities. Exceptional time management, prioritization, and organizational skills. High attention to detail and accuracy. Excellent verbal and written communication skills. Strong editing, proofreading, and executive-level document preparation abilities. Demonstrated discretion and integrity in handling sensitive and confidential information. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Proficient in Google Workspace (Gmail, Drive, Sheets). Experience using Salesforce CRM preferred, including pulling and interpreting reports. Self-starter with the ability to anticipate needs and act independently. Adaptable and responsive to shifting priorities and urgent, last-minute requests. Experience coordinating projects and tracking deliverables and timelines. Strong analytical skills with the ability to prepare data reports, graphs, and charts. Job Duties And Responsibilities
Manage the EVP’s and CFO’s complex and frequently changing calendars coordinating internal and external appointments, resolving scheduling conflicts, and arranging travel accommodations. Prepare and submit executives’ credit card reports; review and approve expense submissions from direct reports. Assist with payroll input and approval processes for the direct reports of the EVP and CFO in Bosma’s payroll system. Maintain efficient and timely communications on behalf of the executives, ensuring clarity, professionalism, and responsiveness. Draft, edit, and proofread high-quality documents, correspondence, and presentations for both internal and external stakeholders. Maintain confidentiality and demonstrate sound judgment in handling sensitive information and executive-level decision-making support. Create and format documents and reports using Microsoft Word, Excel, and PowerPoint; collaborate with teams using Google Workspace. Generate, analyze, and distribute reports from Salesforce CRM to support planning and performance tracking. Anticipate the needs of the executives by taking proactive steps to support their effectiveness and resolve issues before escalating. Adjust quickly to shifting priorities and manage urgent requests while maintaining high-quality output. Support project coordination by monitoring timelines, deliverables, and milestones; ensure teams are aligned and deadlines are met. Analyze data to develop charts, graphs, and visual reports for presentations and strategic documents. Competencies
Action-Oriented – take strategies and ideas, develop plans and turn them into reality Resilient – bouncing back from difficult situations, maintaining a positive outlook and finding a way forward, requires courage and commitment Core Values
Opportunity
I will communicate in a way that makes others feel respected, valued and heard. I will actively listen to others when they communicate with me. I will work together with others to achieve our goals. I will be open to change as it will support the Bosma Mission and Vision I will take risks when necessary. Accountability
I will arrive on time for my shift and be ready to work. I will help my coworkers. I will acknowledge my mistakes and work to correct them. I will work on solutions to problems and communicate them to my leader respectfully and collaboratively I will be willing to accept constructive feedback to improve my performance. I will perform to the expectations outlined in my role. Innovation
I will conduct myself at work in a way that creates a positive outlook. I will have an open mind to changes that provide benefits and opportunities to others. I will challenge myself to be curious and a lifelong learner. I will positively collaborate with others.
#J-18808-Ljbffr