Hotel San Jose
The Opportunity
Hotel San José is seeking a detail-oriented and proactive
Purchasing & Receiving Clerk
to join our team. In this role, you'll help keep our operations running smoothly by managing inventory, processing deliveries, and maintaining accurate purchasing and expense records. You'll collaborate closely with all hotel departments, our Accounts Payable team, vendors, and hotel leadership to ensure organization, consistency, and accuracy across all purchasing and receiving activities.
You'll be part of a team that values creativity, care, and community - all while contributing to a culture that makes Hotel San José such a special place to stay and work.
Who We Are Tucked away on South Congress Avenue,
Hotel San José
is an iconic Austin destination known for its laid-back charm, creative energy, and connection to the local community. Part of the Bunkhouse family, we're proud to offer our guests a thoughtfully designed space that celebrates individuality, authenticity, and hospitality. Our team is passionate about creating memorable experiences.
We're Proud to Offer Exceptional Benefits, Including: • Medical, Dental, and Vision insurance • 401(k) with company match • Generous Paid Time Off • Free and discounted room nights for you, friends, and family • Wellbeing initiatives, including complimentary Headspace access
The Role
The Purchasing & Receiving Clerk plays a key role in keeping our hotel's day-to-day operations running seamlessly. This person will manage purchasing, track deliveries, organize storerooms, and support inventory counts - all while maintaining strong communication with department managers and vendors. The ideal candidate is organized, thorough, and takes pride in creating efficient systems that support the team and the guest experience.
The person in this position must have good communication skills, the ability to resolve conflict, and a thorough understanding of company policies. Furthermore, all team members must develop and maintain the company's culture, values, and reputation in the public eye, and with all staff, guests, vendors, and partners.
Key Responsibilities • Monitor purchasing activities across departments at both
Hotel San José
and
Austin Motel • Collect, review, and code invoices in
Birchstreet , ensuring accuracy and compliance with best practices • Partner with department managers to verify purchases and confirm proper expense allocation • Audit invoices monthly to identify missing documentation, errors, or duplicate charges • Collaborate with vendors to obtain statements, resolve discrepancies, and track outstanding invoices • Work closely with the Accounts Payable team to prioritize payments, process credit card statements, and support new AP processes • Maintain organized digital and physical records of all purchasing and invoice documentation • Receive and verify deliveries across departments, ensuring accuracy, quality, and freshness • Log and store deliveries properly, complete receiving documentation, and handle product returns as needed • Fulfill daily F&B requisitions and assist with month-end inventory counts • Receive, log, and store all incoming guest packages • Support major event deliveries and coordinate product distribution • Receive, quality-check, and organize retail product backstock • Fulfill merchandise orders for Jo's Coffee locations and create invoices for retail purchases • Maintain a clean, safe, and organized workspace • Perform other job-related duties as assigned
Hotel San José is seeking a detail-oriented and proactive
Purchasing & Receiving Clerk
to join our team. In this role, you'll help keep our operations running smoothly by managing inventory, processing deliveries, and maintaining accurate purchasing and expense records. You'll collaborate closely with all hotel departments, our Accounts Payable team, vendors, and hotel leadership to ensure organization, consistency, and accuracy across all purchasing and receiving activities.
You'll be part of a team that values creativity, care, and community - all while contributing to a culture that makes Hotel San José such a special place to stay and work.
Who We Are Tucked away on South Congress Avenue,
Hotel San José
is an iconic Austin destination known for its laid-back charm, creative energy, and connection to the local community. Part of the Bunkhouse family, we're proud to offer our guests a thoughtfully designed space that celebrates individuality, authenticity, and hospitality. Our team is passionate about creating memorable experiences.
We're Proud to Offer Exceptional Benefits, Including: • Medical, Dental, and Vision insurance • 401(k) with company match • Generous Paid Time Off • Free and discounted room nights for you, friends, and family • Wellbeing initiatives, including complimentary Headspace access
The Role
The Purchasing & Receiving Clerk plays a key role in keeping our hotel's day-to-day operations running seamlessly. This person will manage purchasing, track deliveries, organize storerooms, and support inventory counts - all while maintaining strong communication with department managers and vendors. The ideal candidate is organized, thorough, and takes pride in creating efficient systems that support the team and the guest experience.
The person in this position must have good communication skills, the ability to resolve conflict, and a thorough understanding of company policies. Furthermore, all team members must develop and maintain the company's culture, values, and reputation in the public eye, and with all staff, guests, vendors, and partners.
Key Responsibilities • Monitor purchasing activities across departments at both
Hotel San José
and
Austin Motel • Collect, review, and code invoices in
Birchstreet , ensuring accuracy and compliance with best practices • Partner with department managers to verify purchases and confirm proper expense allocation • Audit invoices monthly to identify missing documentation, errors, or duplicate charges • Collaborate with vendors to obtain statements, resolve discrepancies, and track outstanding invoices • Work closely with the Accounts Payable team to prioritize payments, process credit card statements, and support new AP processes • Maintain organized digital and physical records of all purchasing and invoice documentation • Receive and verify deliveries across departments, ensuring accuracy, quality, and freshness • Log and store deliveries properly, complete receiving documentation, and handle product returns as needed • Fulfill daily F&B requisitions and assist with month-end inventory counts • Receive, log, and store all incoming guest packages • Support major event deliveries and coordinate product distribution • Receive, quality-check, and organize retail product backstock • Fulfill merchandise orders for Jo's Coffee locations and create invoices for retail purchases • Maintain a clean, safe, and organized workspace • Perform other job-related duties as assigned