Visions Management
About Visions
Visions Management began in 2007 with the goal of reimagining the experience of move management, space planning and FF&E services for our clients. To meet this goal, we built a diverse team of experts from varied backgrounds. Visions is a Certified Women Business Enterprise, Small Business, San Francisco Local Business Enterprise and EcoVadis Bronze Medalist (Universal Sustainability Award).
About The Team Visions’ embedded teams work onsite supporting their client with a variety of services, including move management, event support, space and occupancy planning and more. Team members are uniquely positioned to work within their client’s systems and processes, while delivering the excellent service and results that are emblematic of Visions. The employees who make up the Embedded vertical rise to meet the challenge of representing the excellence of Visions for their client.
About The Role In the role of Move Manager, you will provide end-to-end project management for large office group moves across a South San Francisco campus. This role will support both Campus & Scenario Planning (CSP) and Moves, Adds, Changes (MAC) functions.
With CSP: Translate occupancy and adjacency plans into actionable move projects.
With MAC: Coordinate and deliver large-scale office relocations, ensuring smooth execution with minimal disruption.
This position plays a key role in supporting the 2026 Campus Re‑Stack and other workplace initiatives.
Position Goals
Ensure client satisfaction through the delivery of stellar customer service
Be the expert to the client’s benefit
Represent Visions Management
Embrace team and company collaboration
Responsibilities Group Move Planning
Translate occupancy and adjacency plans into detailed group move projects.
Partner with client representatives to validate requirements, timing, and readiness.
Develop group move scenarios that align with broader restack and occupancy strategies.
Provide input into executive‑level presentations on move execution progress and impacts.
Maintain accurate move and occupancy data in CAFM systems (Archibus or equivalent).
Group Move Implementation
Serve as SPOC for MAC Manager and Planning team leads for office group moves (10+ people).
Partner with internal teams on all move packages including move lists, seating charts, timelines, and destination maps.
Coordinate with internal partners (Campus Services, IT, Telecom, Security, EH&S) and external vendors (moving companies, furniture installers, decommissioning partners).
Support client communications to ensure move readiness and minimize disruption.
Work with stakeholders on the preparation of move orientation meeting decks.
Provide on‑site presence during move execution to troubleshoot issues and confirm successful completion.
Track move progress, elevate issues as needed, and document lessons learned for continuous improvement.
About You You are ready for your next challenge and have an opportunity to demonstrate dedication to client satisfaction, organization, attention to detail, and confidence. You are a self‑starter, a committed team member, and can see through chaos with exceptional problem‑solving skills. You are adventurous and curious, thrive in a role that is varied day‑to‑day, and take pride in a job well done. You relish opportunities to be creative, relate well to visual and analytical data, and excel at both focused work and active collaboration.
Requirements
3–5 years of experience in Move Coordination, Facility Planning, Project Management, or Space & Occupancy Planning.
Strong ability to define problems, collect data, establish facts, and draw valid conclusions.
Exceptional written and verbal communication skills.
Ability to multitask effectively and adapt to shifting deadlines and priorities.
Highly organized, independent, self‑motivated, and flexible with strong attention to detail.
Demonstrated interpersonal skills and the ability to build and maintain positive internal and external relationships.
Proficient in Google Suite, com, and CAFM/ARCHIBUS.
This is a limited‑term assignment aligned with a Re‑Stack project expected to run through Q1 2027 with the potential for extension. Visions Management offers a comprehensive benefits package including medical, dental, and vision insurance; a Simple IRA with company match; paid time off; paid holidays; and ongoing professional development opportunities.
#J-18808-Ljbffr
About The Team Visions’ embedded teams work onsite supporting their client with a variety of services, including move management, event support, space and occupancy planning and more. Team members are uniquely positioned to work within their client’s systems and processes, while delivering the excellent service and results that are emblematic of Visions. The employees who make up the Embedded vertical rise to meet the challenge of representing the excellence of Visions for their client.
About The Role In the role of Move Manager, you will provide end-to-end project management for large office group moves across a South San Francisco campus. This role will support both Campus & Scenario Planning (CSP) and Moves, Adds, Changes (MAC) functions.
With CSP: Translate occupancy and adjacency plans into actionable move projects.
With MAC: Coordinate and deliver large-scale office relocations, ensuring smooth execution with minimal disruption.
This position plays a key role in supporting the 2026 Campus Re‑Stack and other workplace initiatives.
Position Goals
Ensure client satisfaction through the delivery of stellar customer service
Be the expert to the client’s benefit
Represent Visions Management
Embrace team and company collaboration
Responsibilities Group Move Planning
Translate occupancy and adjacency plans into detailed group move projects.
Partner with client representatives to validate requirements, timing, and readiness.
Develop group move scenarios that align with broader restack and occupancy strategies.
Provide input into executive‑level presentations on move execution progress and impacts.
Maintain accurate move and occupancy data in CAFM systems (Archibus or equivalent).
Group Move Implementation
Serve as SPOC for MAC Manager and Planning team leads for office group moves (10+ people).
Partner with internal teams on all move packages including move lists, seating charts, timelines, and destination maps.
Coordinate with internal partners (Campus Services, IT, Telecom, Security, EH&S) and external vendors (moving companies, furniture installers, decommissioning partners).
Support client communications to ensure move readiness and minimize disruption.
Work with stakeholders on the preparation of move orientation meeting decks.
Provide on‑site presence during move execution to troubleshoot issues and confirm successful completion.
Track move progress, elevate issues as needed, and document lessons learned for continuous improvement.
About You You are ready for your next challenge and have an opportunity to demonstrate dedication to client satisfaction, organization, attention to detail, and confidence. You are a self‑starter, a committed team member, and can see through chaos with exceptional problem‑solving skills. You are adventurous and curious, thrive in a role that is varied day‑to‑day, and take pride in a job well done. You relish opportunities to be creative, relate well to visual and analytical data, and excel at both focused work and active collaboration.
Requirements
3–5 years of experience in Move Coordination, Facility Planning, Project Management, or Space & Occupancy Planning.
Strong ability to define problems, collect data, establish facts, and draw valid conclusions.
Exceptional written and verbal communication skills.
Ability to multitask effectively and adapt to shifting deadlines and priorities.
Highly organized, independent, self‑motivated, and flexible with strong attention to detail.
Demonstrated interpersonal skills and the ability to build and maintain positive internal and external relationships.
Proficient in Google Suite, com, and CAFM/ARCHIBUS.
This is a limited‑term assignment aligned with a Re‑Stack project expected to run through Q1 2027 with the potential for extension. Visions Management offers a comprehensive benefits package including medical, dental, and vision insurance; a Simple IRA with company match; paid time off; paid holidays; and ongoing professional development opportunities.
#J-18808-Ljbffr