Blackbird Recruiting is hiring: Executive Assistant in Monsey

Executive Assistant

Monsey, NY

$100,000

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to their high-level CEO. The ideal candidate will be a master of juggling multiple priorities, possess exceptional communication skills, and maintain a high level of discretion and professionalism. This role requires someone who can anticipate needs, solve problems independently, and ensure the smooth operation of the executive's day-to-day activities.

Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain accurate records and files.
• Act as a liaison between the executive and internal/external stakeholders.
• Coordinate and prepare for meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Handle confidential information with the utmost discretion.
• Process expense reports and manage invoices.
• Conduct research and compile data as needed.
• Assist with special projects and initiatives as assigned.
• Anticipate and proactively address the executive's needs.

• Proven experience as an Executive Assistant supporting a senior-level executive.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Excellent interpersonal skills and the ability to build rapport with diverse individuals.
• Proactive and resourceful with a problem-solving mindset.
• Ability to thrive in a fast-paced environment and manage multiple priorities effectively.