Executive Assistant Job at Platinum Global Talent Solutions in Newark
Platinum Global Talent Solutions, Newark, NJ, US, 07175
About the job Executive Assistant
Executive Assistant | Hudson Tunnel Project
About the Company & Project
Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects.
We are currently seeking a dedicated and accomplished Executive Assistant for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation and environmental sustainability.
The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.
As the Executive Assistant, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies.
Key Responsibilities:
- Provide comprehensive administrative support to the project executives, including managing their calendars, scheduling meetings, and arranging travel logistics.
- Act as the main point of contact for all communication, both internally and externally, for the project executives.
- Prepare and review documents, presentations, and reports for the executives, ensuring accuracy and professionalism.
- Coordinate and organize project meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage and maintain project documentation, ensuring it is up-to-date and easily accessible for the project team.
- Assist with budget management, including tracking expenses and processing invoices.
- Proactively identify and resolve any administrative issues that may arise, ensuring the smooth operation of the project.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience as an Executive Assistant, preferably in a construction or engineering environment.
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
- Strong communication skills, both written and verbal, with the ability to interact with individuals at all levels.
- Proficiency in Microsoft Office suite and experience with project management software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and accuracy.
- Proactive and able to work independently, with a high level of initiative and problem-solving skills.
This is an excellent opportunity for an Executive Assistant looking to work on the most challenging, high-profile and innovative projects. If you're an ambitious professional who thrives in a client-facing role and enjoys delivering solutions that drive project success, we encourage you to apply.
Platinum Global Talent Solutions is committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status.
Why this is a Great Opportunity
- Full-time position with competitive compensation
- Opportunity to work in a client-facing role delivering significant and impactful capital projects.
- Collaborative and supportive work environment with the opportunity for growth in your career
- Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability Insurance, 401(k).