Talent Software Services is hiring: Executive Assistant in New York

Executive Assistant

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management, coordinating travel arrangements, processing expense reports, and gathering and delivering information relevant to/from the executive. Job expectations include assisting with organizing in-person meetings/events and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

• 5 years administrative/business support with established high level executive support experience
• Ability to work well under pressure, adapt to unexpected events, and manage competing priorities
• Strong attention to detail and accuracy
• Polished and professional communications including in person, on the phone and email correspondence

• Communicate with executive and line management to gather and convey relevant information
  • Answer manager's phone line, documenting accurate messages and handling calls with appropriate judgment
  • Manage the calendar proactively, effectively resolving conflicts that arise in a professional manner
  • Manage all travel planning, coordinating schedules for executive to maximize time and create efficiencies
  • Submit expense reports in an accurate and timely fashion
  • Liaise with outside groups to coordinate events and meetings where the executive is required
• Engage in high-level client contact and supports conversations related to sensitive information or urgent matters

Top 3 MUST Have:

• Proficiency in Concur and Salesforce systems
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Knowledge of communications platforms such as Zoom, Webex and Microsoft Teams.