Executive Assistant Job at Ardent Property Management in Westerville

Job Type

Full-time

Description

Job Title: Executive Assistant
Location: Corporate Office in Westerville, Ohio
Company: Ardent Communities

Job Overview

Ardent Communities is a premier Multi-Family Property Management Company based in Westerville, Ohio; started in 2006. Prior to 2006, Ardent Communities had been part of the Triangle Real Estate Structure since 1969. Over the years, we have provided thousands of homes to renters in the Columbus Market. Our communities cater to the needs and desires of our prospects and residents; providing a quality home, positive customer service driven experience and a desirable lifestyle. Since the beginning, we pride ourselves on having impeccable community appearance, employing top-notch staff including skilled maintenance technicians and ever evolving our processes to ensure we manage efficiently and effectively. We are currently looking to expand our team across Central Ohio, due to our continued growth in the market. We offer a fulfilling, positive work environment, offering the tools and resources to ensure success. If you are looking for a professional career versus just another job, Ardent Communities is sure to be a great fit for you.

POSITION SUMMARY

The Executive Assistant position is primarily to support the President and Vice President of Leasing Operations with daily assigned tasks, managing schedules, preparing information/reports/presentations and special projects as needed.

I. KEY RESPONSIBILITIES

1. Provide direct administrative support to direct reports.
2. Manage and maintain calendars, including scheduling meetings and appointments.
3. Prepare documents, reports and briefing materials for executive meetings.
4. Facilitate communication and follow ups between the President and internal/external stakeholders.
5. Schedule and coordinate litigation, claims and special projects.
6. Research, facilitate and maneuver insurance claims and litigations using resources.
7. Support cross-functional collaboration and ensure timely follow-up on assigned tasks.
8. Handle sensitive and confidential information with discretion and professionalism.

Requirements

II. QUALIFICATIONS

1. Proficiency with AppFolio Property Management Software preferred.
2. 1-3 years of experience in Property Management and/or Executive Coordination.
3. Strong MS Office Skills (Excel, Word, Outlook, PowerPoint)
4. Exceptional organization and time management skills.
5. Strong interpersonal and communication abilities.
6. Detail-oriented with a proactive and problem-solving mindset.
7. Experience in facilitating insurance claims, adjuster

PREFERRED QUALIFICATIONS

1. Experience in real estate, property management or housing development.
2. Familiarity with project management tools and workflow tracking software.
3. Understanding of compliance and regulatory aspects of property management.

Job Types: Full-time, Monday through Friday 8am-4:30pm

Pay: Based on experience

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off and Vacation

Schedule:

• 8-hour shift
• Monday through Friday 8am-4:30pm

Ability to Commute:

• Westerville, Ohio 43082 (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person