Secretary II (Grade 10) Job at City of Huntsville, AL in Huntsville

Overview Secretary II (Grade 10) – City of Huntsville, AL. The Huntsville Police Department is seeking qualified applicants for the Secretary II position. The department is located near downtown Huntsville with multiple precincts and a diverse workforce. The role provides administrative and advanced secretarial support to relieve management and elected or appointed officials of recurring administrative details, ensuring smooth department operations. Responsibilities Provide administrative support and advanced secretarial support to relieve management, and/or appointed or elected officials of recurring administrative details. Contribute to a smoothly running department, division, or program area by acting with discretion and diplomacy. Compose, type, and distribute recurring and non-recurring correspondence (reports, contracts, resolutions, ordinances, manuals, letters, memos, training bulletins, public notifications, purchase orders, requisitions, statements, directives, agendas, notices, certificates of appreciation). Prepare and process various documents for management review; proofread correspondence; take minutes at meetings; transcribe oral and recorded dictation; research minutes, ordinances, and other information. Obtain information from other sources and maintain manuals; coordinate and monitor assigned department functions, activities, and events. Qualifications and Special Requirements High school diploma from a regionally accredited program or GED; coursework in shorthand and typing; or an equivalent combination of education, training, and experience. Experience performing secretarial and administrative duties including taking shorthand and/or transcribing minutes from tape or dictation; proficiency in word processing. A valid Driver's License is required. Must successfully complete a pre-employment supplemental application and polygraph. Must pass a pre-employment fingerprinting background. For more information regarding the Secretary II job duties, visit the agency website: https://www.governmentjobs.com/careers/huntsville/classspecs/79881. Applicants may obtain a copy of the City of Huntsville's EEOP Short Form upon request. Senior/Employment Details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industry: Government Administration Note: This description reflects responsibilities and qualifications for the Secretary II position with the City of Huntsville. It is intended for recruitment purposes and may be updated as needed by the department. #J-18808-Ljbffr