Legal Secretary – Litigation (L&E) Job at Hanson Bridgett LLP in San Francisco

Overview This position provides advanced administrative and legal support to a team of attorneys specializing in labor and employment law. This role requires a proactive individual with the ability to manage multiple tasks, anticipate needs, and maintain a high level of confidentiality and professionalism. Location: Hybrid: SF. This position is based in our SF office, and in-person attendance is preferred and required at least 3 days a week. On occasional days when remote work is permitted, it must be agreed upon by the direct supervisor and assigned attorneys. It is essential that the employee be available to attend in-person meetings, professional development sessions, or come to the office as needed. Base pay range: $95,000.00/yr - $105,000.00/yr Essential Responsibilities and Duties Provide comprehensive administrative and legal support to attorneys and paralegals in the Labor and Employment practice group. Prepare, proofread, format, and finalize legal documents, including pleadings, discovery materials, and correspondence, ensuring accuracy and adherence to deadlines. Manage attorney calendars, schedule client meetings, court appearances, and coordinate complex travel arrangements. Handle filing and e-filing of legal documents in federal and state courts, ensuring compliance with court requirements. Maintain, organize, and update case files, ensuring all documents are properly categorized and filed in a timely manner. Monitor and track deadlines, ensuring attorneys are prepared for court appearances, hearings, and depositions. Assist with billing processes, including time entry and tracking, and submission of attorney hours. Serve as the primary point of contact for incoming calls, emails, and correspondence, managing communications on behalf of attorneys. Manage client interactions professionally, maintaining strict confidentiality and delivering excellent client service. Prepare high-quality PowerPoint presentations, Excel reports, and other supporting materials for client meetings and internal use. Provide support on special projects, research assignments, and additional administrative tasks as requested. Required Skills, Abilities, and Qualifications Minimum of 5+ years of legal secretarial experience, preferably within labor and employment law or related practice area. Expert knowledge of legal terminology, court rules, and procedures, focused on California law (local, state, and federal courts). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal technology platforms (document management systems, e-filing platforms, and billing software). Excellent organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment. Superior written and verbal communication skills, with excellent grammar and attention to detail. Ability to work independently and as part of a team when required. Strong problem-solving abilities, adaptability, and initiative in handling complex tasks. Uphold professionalism, confidentiality, and discretion when dealing with sensitive information or high-profile cases. Flexibility to work overtime or adjust hours to meet business needs, especially during critical deadlines or case preparation. Compensation and Benefits Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the range of $95,000.00 – $105,000.00, and represents the firm’s good faith estimate of compensation at the time of posting. Actual compensation is negotiable and depends on factors such as experience, qualifications, and skill set. Employment details Seniority level: Entry level Employment type: Full-time Job function: Administrative and Legal Industries: Legal Services and Legislative Offices Referrals increase your chances of interviewing at Hanson Bridgett LLP by 2x. Get notified when a new job is posted. #J-18808-Ljbffr