Administrative Assistant Job at Southwest Boulder & Stone in Fallbrook

Under the direction of the Accounting Manager, the Administrative Assistant will perform a variety of administrative tasks including clerical duties in support of the company to ensure efficient operations.

“A person who feels appreciated will always do more than what is expected.”-Unknown

Responsibilities

• Greet and direct incoming visitors in a friendly and courteous manner.
• Perform general clerical duties including but not limited to photocopying, faxing, record maintenance, scanning, emailing, and filing.
• Answer phone calls promptly and direct calls to appropriate parties. Use good judgement to prioritize the distribution of messages in a timely manner.
• Maintain front desk procedures including providing callers with contact information, directions and addressing frequently asked questions.
• Maintain inventory of all office supplies across all locations and ensure adequate levels are in stock, at all times.
• Receive and distribute incoming mail and packages.
• Ensure interoffice mail and packages are received and sent in a timely manner, via internal employees of via outside couriers.
• Coordinate corporate vendors including but not limited to shred company, trash and Amazon.
• Provide administrative support to Ownership and Senior Management.
• Prepared ad-hoc detailed reports as needed.
• Set up appointments and arrange meetings as needed.
• Responsible for coordinating events such as bi-weekly payday breakfasts, company lunches or large events. This includes driving to food establishments to pick up items as needed for events.
• Assist the Accounting department with routine administrative procedures.

Qualifications

• High school diploma, GED or equivalent
• 2 years prior experience in similar role
• Basic accounting skills required
• Proficient in Microsoft Office software a plus (Excel, Word, PowerPoint, Outlook)

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Wholesale Building Materials

Temecula, CA $40,000.00 - $60,000.00