Administrative Assistant Job at Hawaii Residency Programs, Inc. in Honolulu

Overview

Administrative Assistant - Rotation Coordinator provides administrative support for the Pediatric Residency Program and assists with the Neonatal-Perinatal Fellowship as needed. This role is primarily responsible for coordinating and managing the day-to-day scheduling of residents, ensuring accuracy, compliance, and smooth program operations. Candidate MUST reside on the island of Oahu, Hawaii.

Hawaii Residency Programs, Inc. is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.

Responsibilities

• Rotations and block scheduling to maintain accurate block schedules for Residents and/or Fellows
• Schedule coordination between the program and Chief Medical Residents
• Resident evaluations on a semi-annual and end-of-year basis
• Point of contact for pediatric visiting residents and faculty
• Accreditation and administrative duties including monitoring program email
• Assist with coordination of program events
• Assist Program Administrator in maintaining and documenting program administrative procedures
• Attend scheduled HRP and program meetings as assigned
• Occasionally perform off-site errands
• Other duties as needed

Qualifications

MINIMUM QUALIFICATIONS

REQUIRED

• High School Diploma or equivalent
• Intermediate to advanced proficiency in Microsoft Office Suite
• Basic knowledge of SharePoint and Adobe Acrobat Pro
• Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.)
• Ability to manage multiple and sometimes changing deadlines and priorities
• Ethical, professional, courteous, resourceful, and proactive behavior
• Ability to be a team player, flexible, and work under pressure
• Access to transportation to attend occasional off-site meetings

PREFERRED

• Related Associates or Bachelor’s Degree
• Minimum 3 years of administrative or equivalent experience
• At least 1 year of Graduate Medical Education (GME) experience
• At least 2 years of administrative experience in the Academic and/or Health Care setting

Benefits and Compensation

• 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance
• 6% Non-Elective 401(k) contribution to eligible employees
• 13 paid holidays
• Generous paid time-off policy
• Monthly Transportation stipend
• FSA and EAP
• Rewards & Recognition Program (Bucketlist)
• LifeMart Employee Discounts

HRP supports a hybrid work environment based on business needs, with hybrid opportunities discussed between the individual and their immediate supervisor. A preliminary period will be 100% in-office.