Administrative Assistant Job at Rutgers University in Camden

Position Title

Administrative Assistant

Job Category

URA-AFT Administrative

Department

FASC - Dean’s Office

Grade

Grade 03

Salary

Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.

Minimum Salary: $52,602.48

Mid Range Salary: $64,788.98

Maximum Salary: $76,975.48

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Working Hours

37.5 hours per week (Day shift)

Work Arrangement

Position may be eligible for a hybrid work arrangement under Rutgers Policy 60.3.22. The pilot program was effective from September 1, 2022 through August 31, 2024. Flexible work arrangements are not permanent, may be subject to change, and require approval through the FlexWork@RU Application System.

Responsibilities

Provides administrative support for assigned unit/department(s) within FASC. Plans, organizes, executes, and coordinates office procedures and routines. Performs diversified and confidential, secretarial, clerical, and basic administrative duties that require judgment in the resolution of routine administrative processing issues and in the selection of the proper procedures to employ. Performs professional work that requires knowledge of general administrative/office management practices including email, telephone, filing, faxing, data entry, spreadsheet creation, and report generation. Provides complex administrative support and customer-oriented services with the expectation that specific duties may shift depending on departmental need.

Qualifications

Minimum Education and Experience: Requires a bachelor’s degree in a related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.

Required Knowledge, Skills, and Abilities: Requires the same education/experience as above.

• Must possess strong interpersonal skills, tact, and diplomacy and maintain a pleasant work environment.
• Must be able to communicate effectively with faculty, staff, students, and externals.
• Must have effective client service skills.
• Must be able to work independently, take initiative, and multitask under pressure.
• Must have acute attention to detail.
• Data entry, word-processing, typing skills, working knowledge of spreadsheets and email.

Preferred Qualifications: Knowledge of Cornerstone, Blackboard, and the university’s policies and procedures is preferred. Advanced knowledge of Microsoft Office, especially Word and Excel, is a plus.

Equipment Utilized

Knowledge of, or ability to learn, course platforms such as Blackboard and Sakai and to help faculty with their use as necessary.

Physical Demands and Work Environment

Communication skills, flexibility in an ever-changing environment. Must be able to multitask under pressure and meet tight deadlines.

Posting Details

Posting Number: 25ST2214

Posting Open Date: 10/23/2025

Location: Rutgers University-Camden, Camden, NJ

Pre-Employment Screening

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1, if employment commences during Flu Season, employees may be required to provide proof of seasonal influenza vaccination unless a medical or religious exemption is granted. Failure to provide proof or obtain an exemption may result in rescission of the offer or disciplinary action.

Affirmative Action / Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all employees and applicants for employment regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, sexual orientation, or any other category protected by law. The university prohibits discrimination or harassment in hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other employment terms and conditions. For additional information please see the Non-Discrimination Statement at http://uhr.rutgers.edu/non-discrimination-statement.