fairlife, LLC
Overview HR Admin role at fairlife, LLC, a Chicago-based nutrition company.
Location: Dexter, NM | Reports to: Director, HR | Travel: 5% | Exempt
Fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Selection decisions are based on job-related factors. Reasonable accommodation is available for qualified individuals with known disabilities upon request.
Job purpose The HR Admin is responsible for supporting the Dexter manufacturing site by managing administrative tasks, such as scheduling interviews, maintaining employee records, assisting with payroll and benefits, and serving as a first point of contact for employee inquiries. This role will also perform administrative and organizational tasks within a manufacturing site, acting as a key support role to keep the office running efficiently.
HR responsibilities Assist with recruiting activities such as open interview days and publishing/removing job postings and ads, conducting phone screens, and managing on-site interviews.
Coordinate the onboarding process for new hires, including orientation sessions, paperwork, and setup of workstations.
Compile, manage, and update employee records and databases, ensuring data accuracy and confidentiality.
Assist with payroll processing, track attendance and leave, and help manage employee benefit programs.
Act as a point of contact for employee inquiries and complaints, escalating to the HR team for support.
Help organize and coordinate site events, meetings, training sessions, and other activities.
Assist with any compliance postings and notices, as requested.
Support HR management in understanding and implementing company policies, procedures, and other compliance-related tasks.
Provide additional support to HR team and plant, as needed.
Office responsibilities Greet guests, employees and new hires and serve as a point of contact for employees and visitors.
Ensure the office area and shared spaces are well maintained and organized.
Assist department heads with administrative tasks, as requested.
Manage incoming and outgoing mail and coordinate package pickups.
Coordinate, order and set up lunches and/or snacks for meetings, new hire orientation and visitors.
Arrange meeting logistics, maintain shift calendars, update calendars with plant holidays, conference room availability and booking.
Manage confidential documents and information with discretion.
Suggest and implement improvements to office processes and procedures to increase efficiency.
Skills and qualifications Bachelor\'s degree or equivalent experience.
1+ years of experience in a Human Resources role.
Strong written and verbal communication skills for interacting with employees and guests.
Ability to handle high-pressure situations with poise and professionalism.
Proficient in Microsoft Office and Outlook.
Ability to handle unexpected issues with quick thinking and effective solutions.
Strong task management, prioritization, and deadline tracking.
Precise handling of documents and data entry.
Ability to build and maintain professional relationships.
Willingness to work early mornings, evenings, and some weekend days.
Working conditions Typically an interior/office environment.
Ability to stand/walk for extended periods as needed.
May require work outside standard hours.
Ability to lift up to 25 lbs as needed.
Limited exposure to physical risk.
Food safety requirements Notify supervision of repairs or adjustments affecting product quality or food safety.
Understand and comply with handling of color-coded container policy in Production Areas.
Meet Company, Customer and Government requirements/standards as prioritized.
Initiate action to prevent nonconformities related to Food Safety and Quality.
Identify and record problems related to Food Safety and Quality.
Control further processing or delivery of nonconforming product until corrections are made.
In absence, an employee with the same skill level will assume duties as required.
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