UC Irvine
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Overview
UC Irvine, founded in 1965, is a member of the Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The Department of Psychiatry & Human Behavior includes clinical and research faculty, residents, fellows, and staff with a combined annual budget of over $32M. Under the general direction of the Department Administrator (DA), the Executive Assistant provides executive-level administrative and decision-making support to the Chair and CAO in the Department of Psychiatry and oversees daily and long-range activities for the Chair. The role requires independent judgment, high organizational skills, handling sensitive and confidential correspondence, and managing projects related to patient care, office operations, and research. Occasional travel between Medical Center offices, the UCI main campus, and affiliated sites may be required.
Your Role on the Team
Apply professional concepts to conduct analytical studies or projects of moderate scope and complexity to address policy, research, and procedural issues. Fully analyze issues, gather data, evaluate alternatives, and make sound recommendations. Coordinate administrative functions for projects, including prioritization of workload, resource allocation, and maintaining required resources within the Psychiatry administrative offices. Partner with department leaders to assist in process improvement and problem solving in the delivery of program services.
What It Takes to be Successful
Demonstrates strong interpersonal skills and effective communication.
Maintains discretion and confidentiality with sensitive information.
Uses sound judgment in responding to issues and concerns.
Analyzes, researches, and synthesizes large amounts of data with attention to detail.
Multi-tasks effectively within demanding timeframes.
Applies knowledge of policy analysis techniques and collaborates with colleagues to achieve results.
Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Ability to negotiate through multilayered regulatory systems, manage competing priorities, and seek guidance from the supervisor when needed.
Problem-solving skills used tactfully and diplomatically.
Bachelor’s degree in a related area and/or equivalent experience/training.
Minimum of 1 year of administrative experience.
Preferred
Familiarity with UCI systems and processes (e.g., QGenda, CMS Time Study, OATS).
Special Conditions
May require occasional travel between administrative offices at the Medical Center, UCI main campus, and affiliated sites.
May require occasional evening or weekend hours to meet deadlines for special projects.
Hybrid (on-site 3 days/wk and remote 2 days) possible.
Compensation and Benefits
Total compensation includes salary and benefits such as medical insurance, sick and vacation time, retirement savings plans, and employee discounts. Please review the compensation practices and benefits details linked by the employer.
Conditions of Employment
The University of California, Irvine is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
All applicants must comply with applicable conditions of employment, including background checks, legal right to work in the United States, vaccination policies, and other requirements.
Accessibility
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824-0500 or eec@uci.edu.
Additional Notes
Consideration for work authorization sponsorship may be required. Some sections refer to job postings for related roles and are not part of the core responsibilities of this position.
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