Accounting Clerk Job at Town of Cutler Bay in Town of Florida

Accounting Clerk

JOB SUMMARY The Accounting Clerk assists the Finance Department staff in a wide range of accounting and related administrative assignments to ensure efficient operation within the department.

Reports to: The Finance Director

Responsibilities

• Assists the Accounting Manager with the processing of vendor invoices, accounts payable and cash disbursements in accordance with established review procedures.
• Assists the Accounting Manager with the reconciliation of daily receipts and preparation of various related reports, including preparation of bank deposits for transmission to the bank.
• Assists the Accounting Manager performing various analyses and reconciliations.
• Assists the Accounting Manager processing follow‑up with individuals with delinquent NSF accounts.
• Assists the Accounting Manager with the preparation and summarization of information for payroll on a bi‑weekly basis.
• Assists the Licensing & Registration Specialist with the processing of alarm and registration transactions.
• Assists department staff with filing as well as maintaining compliance with record‑retention policies.
• Assists other staff and departments as directed by the Finance Director.
• Performs routine clerical and administrative work, such as filing, answering the phone, receiving the public, and providing customer assistance as needed.
• Types and edits a variety of correspondence, reports, memoranda and other material requiring accuracy and completeness.
• Attends periodic meetings as directed by the Finance Director and/or Town Manager.
• Performs other duties as directed by the Finance Director and/or Town Manager.

Education and Experience

• A High School Diploma is required.
• One year of experience in the performance of general accounting, bookkeeping and clerical work is required.
• Equivalent combination of education and experience may be considered. Requirements may be waived and/or modified by the Town Manager.

Licenses or Certifications

None

Requirements

• Must be a non‑smoker.
• Must be fluent in English.
• Ability to communicate in Spanish is preferred.
• Must be legally authorized to work in the United States.
• Must complete a background investigation which includes a national criminal history search.

Knowledge, Skills and Abilities

• Requires computer skills, including proficiency in Microsoft Outlook, Word and Excel.
• Requires proficiency in oral and written communications.
• Requires organizational skills and experience.
• Requires the ability to maintain effective working relationships with the general public and co‑workers.
• Requires the ability to enter vendor invoices and process checks for accounts payable, reconcile all revenues collected on a daily basis, prepare bank account deposit documents and reconcile deposit totals to revenue/receipt records, collect information, calculate fees (as appropriate), and enter data into the Town’s computer system, as well as reconciling data from multiple sources and assisting with analysis.
• Requires the ability to use computers for data entry, word processing, and accounting purposes. Gather, format, and visually analyze data. Able to keep track of and manage records. Ability to operate a copying machine.
• Basic knowledge of modern office practices and procedures.
• Basic knowledge of public records laws.
• Ability to perform several tasks at one time.

PHYSICAL DEMANDS

The work is sedentary, exerting up to ten (10) pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

Works in a safe and secure work environment that may periodically have unpredictable requirements or demands.