Clerk Secretary/Office Admin Job at 22nd Century Technologies, Inc. in Cranston

Title: Clerk Secretary/Office Admin

Location: Cranston RI 02920

Duration: 6+ months (possible extension)

Shift Timing: 8:00 AM - 4:00 PM

Roles and Responsibilities

• Excellent communication and interpersonal skills are necessary, as this position will require frequent contact with employees, union officials, external agency personnel, and the public.
• The ability to exercise the utmost discretion and professional judgment when dealing with sensitive or confidential information.
• The ability to multi-task in a busy atmosphere with frequent interruptions and distractions.
• Must be detail-oriented with attention to thoroughness and accuracy.
• Data entry into the HR Access database.
• Screen documents for accuracy and follow up as needed.
• Create, organize, store and retrieve paper and electronic files.
• Maintain paper and electronic filing systems and records.
• File as well as remove hard copy documents from personnel files.
• Prepare correspondence and documents for signature.
• Copy, scan, and send correspondence and documents to various individuals via email, interoffice mail, and US mail.
• Hand carry correspondence and documents to and from other offices within walking distance.
• Schedule and maintain HR calendar.
• Assist visitors/callers, answer phone, respond to inquiries, take messages.

Required Qualification

• High School Diploma/GED.
• Prior secretarial or administrative/office support experience.
• Ability to type at least 40 words per minute.
• Proficiency with Microsoft Word and Outlook, Access and Excel.
• Experience with using modern office equipment (i.e., copier/scanner).

Must have

• Recent Clerical experience (2-3 years).
• Clerical experience (2-3 years).
• High school diploma.
• Proficiency with Microsoft Word and Outlook, Access and Excel.