The McGuire Group Health Care Facilities is hiring: Business Office Assistant in

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Job Details

• Rate: $18 - $18.50/hr.
• Shift: Full-Time, Mon-Fri, Days.
• Job Summary: The Business Office Assistant supports the efficient operation of the facility’s financial systems, ensuring compliance with federal, state, and local requirements.

Responsibilities

• Assists in calculating and recording daily census reports.
• Communicates payer changes to the corporate Census Team and Medicaid Coordinator.
• Aids in meeting with residents/families to gather financial information for billing and Medicaid applications.
• Assists in creating and maintaining resident/patient financial files.
• Supports management of the facility’s petty cash account.
• Helps manage resident/patient spending accounts.
• Prepares and mails quarterly resident/patient spending account statements.
• Processes resident/patient bills from outside vendors.
• Assists in preparing, posting, and recording data on the deposit schedule; sends reports to Corporate.
• Makes daily bank deposits.
• Assists in preparing month‑end reports and balancing accounts for petty cash, meal ticket money, resident spending accounts, and beauty shop.
• Participates in the monthly review of aged accounts.
• Reviews account ledgers; records account adjustments, updates computer postings, and issues refunds.
• Contacts DSS to obtain authorizations, readmissions, and resolve NAMI questions related to pending Medicaid applications and CASA approvals.
• Facilitates re‑certifications and submits requested information.
• Assists in managing Medicare determination/re‑determination.
• Verifies resident insurance, including bed hold returns.
• Prepares private pay room rate correspondence and verifies rates.
• Completes all aspects of private billing and posting of payments received.
• Distributes resident/patient status notifications electronically regarding financial status.
• Obtains custodial authorizations for MLTC, Managed Medicaid, and PACE residents.
• Assists in managing VA paperwork.
• Notifies residents and/or designated representatives within 48 hours of Medicare/insurance discontinuation in collaboration with the RCCs.
• Reviews resident mail prior to forwarding for payments intended for facility accounts.
• Files Rep Payee for long-term residents or those applying for Medicaid.
• Completes yearly Rep Payee reports as applicable.
• Processes change of address notifications.
• Follows up on private collections, collects co‑pays, and outpatient services.
• Tracks and provides required DOH information on resident vaccination records and RHCF‑4 statistics.
• Participates in weekly Rehab meetings.

Required Skills & Abilities

• Maintains resident rights.
• Adheres to HIPAA privacy, security, and confidentiality standards.
• Follows universal precautions and infection control procedures.
• Meets acceptable time and attendance requirements.
• Complies with facility dress code.
• Performs duties with accuracy and timeliness.
• Exhibits a spirit of teamwork, a positive attitude, and conflict resolution skills among co‑workers.
• Interacts positively with residents, family members, and visitors under various conditions.
• Assists in answering facility‑related questions.

Qualifications

• Minimum: Associate’s degree; Preferred: Bachelor’s degree.
• Minimum: 3 years of experience working in a finance office, preferably in a long‑term care setting.

Benefits

• Weekly Paychecks
• Same-Day Pay Options
• Paid Time Off
• Health, Dental, Life Insurance
• Referral Bonus up to $500/referral
• Retirement/401k