Executive Assistant Job at Okta for Developers in Washington

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Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

We believe in building connections between people and technology. It won't be easy, but we're building the team to make it possible. Will you join us?

At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives. We are looking for an Executive Assistant to be a trusted business partner to our SVP and GM, Americas Sales. As a true business partner, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross‑functionally across the company.

Duties and Responsibilities

• Calendar management – prioritize and deconflict multiple requests, coordinate all meetings including team meetings, offsite meetings, and partner/customer/investor/media and analyst meetings across global time zones.
• Manage the daily schedule of the Executive; coordinate domestic and international travel, process expense reports, and assist with budget management.
• Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, logistics, and follow‑ups.
• Schedule and coordinate logistics for meetings, conferences and special events (onsite & off‑site).
• Act as a liaison for assigned executives, relaying and exchanging information with other senior leaders, customers and clients, and other organizations.
• Anticipate the Executive’s needs and proactively assemble appropriate people and resources to solve problems.
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Lead, drive and execute on various team events, socials, off‑site meetings, etc.
• Presentation support: create basic slides, agendas and presentations from outlines provided.
• Work cross‑functionally to ensure communication is efficient and clear between teams.
• Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Provide backup support for other AAs/EAs in the department.

Qualifications

• Minimum 4+ years experience in an administrative role supporting remote executives while reporting to a VP level executive.
• Expectation of complete confidentiality on all business matters.
• Ability to actively manage projects in a fast‑moving, high‑pressure environment.
• Flexibility in working independently or partnering with a variety of teams.
• Non‑9‑to‑5 position due to rapid business nature; flexibility to support during out‑of‑office hours is required.
• Flexibility to travel as needed (up to 20%).
• Proven ability to interact professionally with Executives, Customers, Prospects, Board Members, Investors, and Internal Team.
• Experience with web‑based scheduling and collaboration tools.
• Extensive experience with the arrangement of complex schedules and logistics across multiple time zones.
• Extraordinary time‑management skills and attention to detail.
• Strong communication, planning, organizational and analytical skills.
• Ability to quickly learn new tools and technologies; interest and experience in using technology and the Internet to improve work efficiency.
• Proficient in Microsoft Office Suite and Google Workspace.

Strengths You Will Need

• Adaptable – demonstrates flexibility in the face of change.
• Organized – good time, space and task management skills.
• Proactive – foresees problems and prevents them by taking action.

Salary and Benefits

Annual base salary range for candidates located in California, Colorado, Illinois, New York, and Washington: $98,000 – $148,000 USD. Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave). For more information about our Total Rewards program, visit https://rewards.okta.com/us.

Amazing Benefits

• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs.

Some roles may require travel to one of our office locations for in‑person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider employment for qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.