City of Boston is hiring: Head Clerk & Secretary (Forensic Division) in Boston

Overview

Under the supervision of the Administrative Criminalist V, the Head Clerk & Secretary will be assigned to the Forensic Laboratory.

Responsibilities

• Receives and screens visitors to the Laboratory, arranges appointments, and assists with inquiries.
• Attends telephone(s) and directs/transfers calls as appropriate.
• Performs administrative and clerical functions under the direction of the Administrative Criminalist V/Criminalist V’s.
• Types reports, memorandums, letters, and other correspondence, as needed.
• Performs electronic data entry and retrieval.
• Maintains files and records in accordance with laboratory policies and procedures.
• Tracks, orders, and maintains clerical lab supplies.
• May assist in requesting quotes and vendor communication for the Laboratory.
• Photocopies/scans and prepares mailings of laboratory correspondence and reports, as needed.
• Distribution of documents to appropriate agencies, as needed.
• May assist in scheduling of forensic section/monthly/quarterly meetings.
• Records minutes of laboratory meetings.
• May assist in submitting weekly time and attendance sheets for the Laboratory.
• May assist the Firearms Section with the data entry/validation of stolen guns.
• Participate in continuing education, conferences, trainings, and other seminars relative to their position.
• Performs any related duties as required.

Minimum Entrance Qualifications

• At least four (4) years of full-time, or equivalent part-time, paid administrative support experience in an office environment.
• A High School Diploma or equivalent is required; an Associate's Degree may substitute for one (1) year of experience.
• Experience in using Microsoft Office (Word, Excel, PowerPoint, Access, etc.) and Google Suite strongly preferred.
• Clearly and effectively communicates information in both written and verbal formats.
• Demonstrates professional and respectful communication with colleagues.
• Strong organizational, oral, and written skills; must appreciate and respect the confidentiality of all situations.
• Knowledge of routine laboratory safety rules, regulations, and procedures.
• Ability to follow Standard Operating Procedures (SOPs).
• Ability to establish and maintain effective working relationships with coworkers.
• Strong time management skills with the ability to prioritize tasks effectively.
• Maintains accurate and well-organized records, files, and documentation.
• Detail-oriented with the ability to manage multiple tasks simultaneously. 
• Must be able to exercise good judgment and focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED.PRE-EMPLOYMENT DRUG TEST AND PHYSICAL REQUIRED.CRIMINAL RECORD CHECK REQUIRED.

Terms:Union/Salary/Grade: SEIU/RL-13

Hours Per Week: 35