University of Hawaii System
Admin & Fiscal Support Sp (0078886)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Title: Administrative & Fiscal Support Specialist
Position Number: 0078886
Hiring Unit: ADMINISTRATION, VP BUDGET & FINANCE/CFO, DISBURSING & PAYROLL
Location: UH System Offices
Date Posted: 10/24/2025
Closing Date: 11/07/2025
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
Provides a broad range of administrative support in fiscal and operations management in the Financial Management's Payroll Office.
Ensures compliance with all Federal and State laws and regulations and University Policies and Procedures.
Plans, coordinates, analyzes, and provides support for all payroll functions which includes auditing personnel/payroll documents, individual timesheets, fringe-type documents and Workers' Compensation Claims worksheets.
Computes gross salary and partial pays, preparing payroll change schedules and adjustments, posting wages‑in‑kind, and initiating garnishments.
Plans, coordinates, analyzes, and provides support on the collection and reporting of payroll overpayments. Help ensure collections are done expeditiously.
Responds to inquiries and provides general and technical information to staff regarding payroll processing.
Research and resolve payroll processing problems and discrepancies. Communicates results to internal as well as external units.
Safeguard and maintain all payroll information during normal business hours and upon close of business daily.
Other duties as assigned.
*Denotes essential functions
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Human Resources or related field 0 years of progressively responsible professional experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in business administration and/or human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration and/or human resources.
Demonstrated ability to recognize problems. Identify possible causes and resolve the full range problems that may commonly occur in the field of business administration and/or human resources.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and database software.
Demonstration of high levels of energy, flexibility, and initiative.
Desirable Qualifications
Familiarity with University and State Human Resources and/or Payroll policies and procedures.
Familiarity with University of Hawai'i management, human resources and payroll systems.
To Apply Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume; (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; (3) the names and contact information (telephone number and email addresses) of at least three professional references; and (4) copies of educational transcripts with confidential information (i.e. social security number, birth date, etc.) redacted. If requested transcripts are unobtainable by closing date, please indicate so in your cover letter. Copies must be sent via email to systempo@hawaii.edu no later than 7 days after closing date. Official transcripts will be required if selected to fill the position. Incomplete applications will not be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries Sierra Uchima-Pyun, 808‑956‑3169, systempo@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re‑employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case‑by‑case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
#J-18808-Ljbffr
Position Number: 0078886
Hiring Unit: ADMINISTRATION, VP BUDGET & FINANCE/CFO, DISBURSING & PAYROLL
Location: UH System Offices
Date Posted: 10/24/2025
Closing Date: 11/07/2025
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
Provides a broad range of administrative support in fiscal and operations management in the Financial Management's Payroll Office.
Ensures compliance with all Federal and State laws and regulations and University Policies and Procedures.
Plans, coordinates, analyzes, and provides support for all payroll functions which includes auditing personnel/payroll documents, individual timesheets, fringe-type documents and Workers' Compensation Claims worksheets.
Computes gross salary and partial pays, preparing payroll change schedules and adjustments, posting wages‑in‑kind, and initiating garnishments.
Plans, coordinates, analyzes, and provides support on the collection and reporting of payroll overpayments. Help ensure collections are done expeditiously.
Responds to inquiries and provides general and technical information to staff regarding payroll processing.
Research and resolve payroll processing problems and discrepancies. Communicates results to internal as well as external units.
Safeguard and maintain all payroll information during normal business hours and upon close of business daily.
Other duties as assigned.
*Denotes essential functions
Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Human Resources or related field 0 years of progressively responsible professional experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in business administration and/or human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration and/or human resources.
Demonstrated ability to recognize problems. Identify possible causes and resolve the full range problems that may commonly occur in the field of business administration and/or human resources.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and database software.
Demonstration of high levels of energy, flexibility, and initiative.
Desirable Qualifications
Familiarity with University and State Human Resources and/or Payroll policies and procedures.
Familiarity with University of Hawai'i management, human resources and payroll systems.
To Apply Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume; (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; (3) the names and contact information (telephone number and email addresses) of at least three professional references; and (4) copies of educational transcripts with confidential information (i.e. social security number, birth date, etc.) redacted. If requested transcripts are unobtainable by closing date, please indicate so in your cover letter. Copies must be sent via email to systempo@hawaii.edu no later than 7 days after closing date. Official transcripts will be required if selected to fill the position. Incomplete applications will not be considered. Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries Sierra Uchima-Pyun, 808‑956‑3169, systempo@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re‑employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case‑by‑case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
#J-18808-Ljbffr