Administrative Assistant Job at Victoria Schatz - Training Company in Atlanta
Victoria Schatz - Training Company, Atlanta, GA, US, 30328
Job Description
Location: Detroit, Michigan
Company: Victoria Schatz – Training Company
Position Type: Full‑time (or specify part‑time if applicable)
Reports To: (e.g., Office Manager / Director of Operations)
About the Company
Victoria Schatz – Training Company is a professional training firm based in Detroit, focused on delivering high‑quality educational, leadership, and development programs.
We are seeking a reliable, organized, and customer‐oriented Administrative Assistant to support our day‑to‑day operations and help ensure our training projects run smoothly.
Job Summary
The Administrative Assistant will provide a wide range of clerical and administrative support for the company, helping to coordinate office activities, assist trainers and staff, schedule sessions, handle communications, and maintain our training facility/office functions. This role requires excellent organizational skills, strong attention to detail, and superior communication abilities, both written and verbal.
Key Responsibilities
Manage incoming phone calls, emails and other correspondence; greet visitors and direct inquiries appropriately.
Schedule training sessions, workshops, and meetings; coordinate calendar invites and room bookings.
Prepare training materials, handouts, and binders; ensure that all necessary supplies are ready for training sessions.
Maintain office supplies inventory and order new supplies as needed.
Assist with data entry and maintain electronic and paper filing systems (contracts, participant information, invoices, etc.).
Support bookkeeping tasks as needed (e.g., processing invoices, expense reimbursements, tracking training payments) in coordination with accounting.
Update and maintain contact lists, participant databases, and event registries.
Provide travel arrangements and expense support for trainers or visiting staff (booking flights/hotels, preparing expense reports).
Assist with preparation of presentation materials (PowerPoint slides, handouts, flip‑charts) for training sessions.
Ensure the office environment (or training facility) is welcoming, organized, and professional—coordinate with vendors, cleaning services, and facility management as needed.
Support ad‑hoc projects, special events, or company initiatives as assigned by leadership.
Qualifications
Required:
High school diploma or equivalent; associate’s degree or certification in office administration or related field is a plus.
Minimum of 1–2 years of administrative/office support experience (preferably in a training, education, or professional services environment).
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with database or CRM systems is a plus.
Excellent written and verbal communication skills.
Strong organizational skills, ability to handle multiple tasks and prioritize under minimal supervision.
Professional demeanor with customer‐service orientation.
Ability to work independently and as part of a team.
Comfortable working in a fast‑paced, dynamic environment with shifting priorities.
Reliable transportation to/from Detroit office location (if in‑office presence is required).
Preferred:
Experience coordinating training sessions or events.
Familiarity with bookkeeping or accounting software (e.g., QuickBooks) or ability to assist with financial tasks.
Knowledge of Detroit metro area vendors, hospitality/training facilities, or travel logistics.
Basic knowledge of marketing support (preparing social media posts, updating website content, etc.).
Working Conditions & Hours
Standard business hours (e.g., Monday – Friday, 8:30 a.m. to 5:00 p.m.), with occasional evening or weekend functions during major training events.
Primarily office‑based work at Detroit facility, with periodic off‑site training location support as required.
Must be flexible and willing to assist during special events or sessions.
Why Join Us
Opportunity to work in a growing training company in Detroit, where your contributions directly support client engagement and professional development outcomes.
A collaborative, supportive team environment.
Opportunities for growth into more senior administrative or operations roles as the company expands.
(Include any perks/benefits: health insurance, 401(k), paid time off, professional development support, etc.)